This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice in conjunction with procedures in FAR Part 13. This announcement constitutes the only solicitation and a written solicitation will not be issued. The solicitation number, VA-261-12-RQ-0120 is issued as a Request for Quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-54 effective November 02, 2011 and Veterans Affairs Acquisition Regulation Supplement (VAAR) current to January 7, 2010. The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106(b)(1). Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received prior to 11/21/11will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. NAICS code is 541380, size standard $12 MIL. Requirement Description: Renewal of dosimetry personnel monitoring services for radiation detection at VA Northern California Health Care System. Specific duties: a. Provide radiation detection dosimetry badges to VANCHCS for personnel monitoring. b. Test badges for radiation and submit analysis report to the VANCHCS Radiation Safety Officer. Reimbursement: a. Reimbursement for these services will be unit price for each Luxel Badge and - Ring Badge provided/used. b. Payment to be made quarterly in arrears by certified invoice. Qualifications and Privileges: a. Contractor is responsible for all licensing, certifications, and compliance with any state of federal laws, by-laws, regulations and standards. b. Service shall be performed in accordance with VANCHCS, NRC, and NHPP regulations. Invoices/Shipments: a. Contractor must submit certified invoice and must include the description of services, unit and total costs, name of technician/contractor, shipping/mailing address, tax ID number, and purchase order number. b. Contractor shall put purchase order on the outside of the package or on the packing slip. The shipment must be identifiable with the purchase order on receipt. Quality Assurance: a. The assigned COTR will monitor contractor’s performance to assure compliance with the technical requirements of the contract, assure that no changes are implemented without written consent from the Contracting Officer, make recommendations for change to be made on the contract as needed, certify that all invoices by the contractor are accurate and in compliance with this contract. Contract Monitoring: a. Contract monitoring will be conducted as outlined in the Quality Assurance Surveillance Plan. SOLICITATION PROVISIONS/CONTRACT CLAUSES: FAR 52.212-1 Instructions to Offerors - Commercial Items (Jun 2008). FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Aug 2009): Offerors must include a completed copy of the provision with its offer. If the offeror has completed online representations and certifications at https://orca.bpn.gov/, the offeror only needs to complete paragraph (b). If the offeror has not completed online representations and certifications, the offeror must complete all relevant portions of this provision. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Jun 2010). FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2011) For the purposes of this clause items (b) 6, 7, 21, 24, 25, 36, 37, 40, 43, 46 are considered checked and apply. FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998). For the purpose of this provision, the fill-in's are provided at: https://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/ FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998). For the purpose of this clause, the fill-in's are provided at: https://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/ VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.273-75 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (Interim - October 2008) (a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov (b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov/docs/Security_and_Privacy_Requirements_for_IT_Contracts_Attachment.pdf (End of Clause) VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008) Contracting Office Address: Department of Veterans Affairs; VISN 21 3801 Miranda Avenue, 90CCA Palo Alto, CA 94304 Primary Point of Contact: Carol Lam
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