Contractor is required to provide Domestic Water Disinfection Service (hyperchlorination) for 558 faucets, including cold water distribution system and hot water distribution system, and Legionella Water Management Safety Plan, so that Eastern Oklahoma VA Health Care System (EOVACHS) has access to safe potable water in all water distribution systems absent of high levels of legionella as a result of satisfactory services. This service must be accomplished in a cost effective, safe, efficient, and secure manner for the VA and in support of the VA Mission. This is a non-personal services contract. The Contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose of fulfilling this requirement and shall be considered employees of the Contractor. Professional Provider of Commercially Available Off-the-shelf (COTS) Services: The Contractor shall furnish all contract oversight, management, Technically Trained personnel, uniforms, equipment, tools, materials, supplies (including PPE), licenses, insurances and transportations necessary to provide commercial Water Disinfection Services and Water Management Safety Plan for EOVAHCS, in accordance with RFQ email and PWS. For a contract of this size, scope and complexity, the successful Contractor must perform in a professional manner as recognized by commercial industry standards as good to excellent. Background: Eastern Oklahoma VA Health Care System (EOVAHCS) is currently experiencing high numbers of legionella positives during testing and really high numbers on retests during remediation. If the facility ran at full capacity during a surge the risk of exposing individuals to legionnaires is increased further. Hyperchlorination will purge the water system with the aim of eliminating current risk to the lives of patients and staff. The Contractor must coordinate with local VA Contracting Officer Representative (COR). The Contractor must complete these services on Saturday. The Contractor is required to coordinate with the Plumbing department, Engineering department and Safety. Hyperchlorination must be scheduled on weekend only. TASKS and REQUIREMENTS: The Contractor must perform the tasks and requirements for services, during the applicable period of performance, and within the constraints of this PWS and the terms and conditions of this contract. Important: Contractor must comply with ASHRAE Standard 188 and VHA Directive 1061 , dated 2021, and any future updates of this Directive, during the performance of services on this contract. This includes maintaining compliance with related supplemental information such as the document titled Requirements in VHA Directive 1061 for Detection of Legionella in Environmental Samples , dated 2021. Contractor Qualifications must be maintained for the life of the contract: EHS P4 Certified (Professional, Pathogen, Protection and Performance) program. Contractor must perform Domestic Water Disinfection Service (hyperchlorination) for 558 faucets including the following Water Systems Cooling Tower Water Systems, Potable Water Services (scope is limited to potable cold mains/distribution, potable hot water systems/distribution, and up to the hot and cold-water outlets or point-of-use), Other At Risk Water Systems (as applicable, systems are limited to Decorative Water Features, Evaporative Swamp Coolers, Fire Suppression Water Systems, Hose Bibbs, Spray Stations, Utility Fixtures, HVAC Air Handler Units, Ice Machines, Irrigation Water Systems, Plumbed Drinking Water Fountains, Plumbed Emergency Eyewashes & Showers, Recirculated Bathing Tubs, Recreational Swimming Pools, Spas & Jacuzzis, Water Misters) COLD WATER DISTRIBUTION PROTOCOL 1. Chlorine is injected into the cold-water distribution system at a point closest to the incoming water source. 2. Sufficient chlorine is added to achieve a free chlorine residual of at least 2 mg/L, preferably up to 5 mg/L, throughout the system. All outlets are flushed until chlorine odor is detected. Chlorine residual is verified at several distal outlets to verify free chlorine residual achieved and documented. Chlorine levels are maintained for at least two hours, preferably overnight for 8-hours, or up to 24 hours. 3. Chlorine is added to any water storage tanks to achieve 20 to 50 mg/L and is maintained for 1 to 2 hours. Chlorine residual is measured to verify free chlorine residual achieved and documented. 4. The system is then drained and flushed with fresh water. HOT WATER DISTRIBUTION PROTOCOL 1. Chlorine is injected into the hot water distribution system at a point closest to the incoming water source. 2. Sufficient chlorine is added to achieve a free chlorine residual of at least 2 mg/L, preferably up to 5 mg/L, throughout the system. All outlets are flushed until chlorine odor is detected. Chlorine residual is verified at several distal outlets to verify free chlorine residual achieved and documented. Chlorine levels are maintained for at least two hours, preferably overnight for 8-hours, or up to 24 hours. 3. Chlorine is added to any water storage tanks to achieve 20 to 50 mg/L and is maintained for 1 to 2 hours. Chlorine residual is measured to verify free chlorine residual achieved and documented. 4. After the holding period is completed, hot water is flushed through the distribution system to achieve at least 2 mg/L, preferably up to 5 mg/L, throughout the system and outlets flushed as described above in step 2. 5. The systems is then drained and flushed with fresh water. LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation. Please communicate via e-mail to Frances.Emler@va.gov by COB March 25, 2022, as to your company s interest and ability to perform service per this brief Scope of Work. If interested, only provide the following information: 1. Please state your company s business size as related to NAICS code XXXXXX 2. As per the Limitations of Subcontracting: (see FAR 19.505) a. As Primary Contractor: what % of Total Contract Value will you retain? b. If using a Subcontractor: what % of Total Contract Value will go to them? 3. Please provide DUNS number 4. If you have an FSS/GSA contract that includes this service 5. Provide FSS/GSA contract number if applicable In order for you company s information to be counted in relation to this Market Research all above questions must be answered.
