This Sources Sought opportunity from Department Of Veterans Affairs was posted on July 30, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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H946--Separate RO/DI Requirement Dayton - Services

Closed

36C25026Q0820Federal

Submission Closed08/07/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 221310

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AI Contract Overview

The Dayton Veterans Affairs Medical Center is seeking information from qualified firms to support the preventative maintenance of reverse osmosis systems, water softeners, and related hemodialysis and laboratory water purification equipment. The requirement mandates comprehensive, scheduled service including monthly, quarterly, semiannual, and annual tasks such as filter and membrane replacements, chemical and ozone disinfections, water hardness testing, and system inspections, all performed in strict compliance with ANSI/AAMI ST108 and VHA Directive 1061. Contractors must provide all labor, materials, parts, and supervision, and must coordinate directly with the Contracting Officer’s Representative, Robert Rhoad, submitting service reports via email and adhering to strict on-site protocols including VA-issued identification badges and key handling procedures. The scope encompasses maintenance for multiple systems including the SPS Evoqua RO system, six water softeners, the B330-2B100 RO system, and specialized dialysis and lab purification units requiring ultra-pure deionized and carbon filtration systems. Replacement components such as DI exchange tanks, carbon tanks, UV lamps, endotoxin filters, and other consumables are specified with defined frequencies, and contractors must supply all required materials unless otherwise noted. Work must occur during standard business hours Monday through Friday excluding federal holidays at the Dayton VA Medical Center, with performance monitored and accepted solely by the COR. No government-furnished equipment or security accreditation is required, and all shipping must include purchase order numbers. The solicitation is a sources sought notice open through August 7, 2026, using NAICS code 221310, and responses must be submitted to Ronald Heidemann via email with company details, socioeconomic status, available contract vehicles, and any suggested NAICS code changes.

General Info

Preventative maintenance for VA medical water systems including RO, softeners, dialysis, and lab equipment per ANSI/AAMI ST108.

Agency

Department Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)

NAICS

221310 - Water Supply and Irrigation Systems

Place of Performance

Dayton VA Medical Center, Dayton, OH, 45248

Set-Aside

NONE

Documents

Sources Sought 36C25026Q0820 RO/DI Maintenance Dayton VA

sources-sought

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 30

Sources Sought

Response DeadlineAug 7

Deadline has passed

Submission Closed

08/07/2026, 02:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)

Contacts1 person available

OfficeDAYTON, OH, 45428, USA

Organization / AgencyDepartment Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)

Office AddressDAYTON, OH, 45428, USA

Contacts

Ronald T HeidemannContracting Officer

contact@example.gov

+1 (555) 000-0000

Full Description

The Dayton Veterans Administration Medical Center (VAMC) has a requirement to provide preventative maintenance to all reverse osmosis systems and water softeners.
The intention of this Sources Sought is to obtain information only. Please do not send a proposal. Requested information:
To aid acquisition planning, we re seeking capable and interested firms for the information requested. If your firm meets the criteria and would like to take in the selection process please send the point of contract (contact@example.gov) the following, via email: Firm s Name Socio-Economic Status Whether or not your company has a contract vehicle we can order against If your company believes there is an alternative NAICS code please provide this If your company has any questions please provide. Contract Title. RO and Water Softener & Hemodialysis Services
Background: Contractor shall provide all parts, material, labor, and supervision, to provide services necessary to provide services within this statement of work. Scope: Provide preventative maintenance to all reverse osmosis systems and water softeners. Must strictly adhere to latest versions of ANSI/AAMI ST108- Water for Processing Medical Devices and VHA Directive 1061 Prevention of Health Care Associated Legionella Disease and Scald Injury from Water Systems.
Specific Tasks: Vendor will report to Robert Rhoad (COR) in the engineering department prior before and immediately after completion of services. Worker(s) will wear identification badges provided by VA when working on the VA campus or VA leased property. Keys may be picked up in B-128, room 133A. Keys are to be returned to B-128, room 133A at the end of each day. All service reports will be emailed to contact@example.gov
Reverse Osmosis (RO) and Water Softener Services
Sterile Processing System Provide monthly preventative maintenance service to RO/DI system. Change RO prefilter cartridge monthly. Provide carbon exchange tank semiannually. Provide DI tank exchange as needed (based on water usage) for (6) DI tanks. Change (5) post DI 5-micron filter cartridges quarterly. Change (5) post UV .2-micron filter cartridges quarterly. Change UV lamps annually. Change storage tank vent filter annually. Chemical disinfection of reverse osmosis system and ozone disinfect specific to the water system distribution loop monthly during non-operating hours. Reverse Osmosis System: SPS Evoqua Model # M41RSBVVOO3FND
Water Softener Services Provide monthly preventative maintenance service to (6) water softeners Inspect, test water hardness, note all data, and submit reports monthly. Perform repairs as needed. Recommend upgrades to equipment as needed. Provide salt for softeners (Steam Plant not included).
B330-2B100 RO System Provide monthly preventative maintenance service to RO system Inspect equipment, document equipment readings, supply a report on equipment to Include any recommended repairs. Change RO prefilter cartridge monthly. Annual Replacement of RO Membranes
Hemodialysis and Lab Purification Equipment Preventative Maintenance
Monthly Preventative Maintenance Service visits where all operational conditions are all logged and evaluated. Provide six (6) Model DI-451447E, Ultra-pure mix-bed deionized exchange tanks. DI Exchange tanks are installed in a primary/secondary arrangement. Provide three (6) Model CA-111447E carbon tanks installed in a primary/secondary arrangement. Includes making minor adjustments on an as needed basis during the service to ensure proper operation of the system. Laboratory - Provide two (2) DI-451447E Ultra-pure mix-bed deionized exchange tanks. DI Exchange tanks are installed in a primary/secondary arrangement. Provide Model 20-5013 carbon block per-filter to be replaced each time deionizer tank is exchanged. Additional filters will be billed at current price. Provide two (2) Model 20-3046 endotoxin post filter and replace every six (6) months. Provide replacement UV components. Chemical disinfection of reverse osmosis system and ozone disinfect the water system distribution loop monthly during non-operating hours. Provide copies of any relevant license or certification. Models may be updated or changed in the duration of this contract.
Performance Monitoring: All work will be signed off by COR once completed.
Security Requirements: The C&A requirements do not apply, and a Security Accreditation Package is not required.
Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). None
Other Pertinent Information or Special Considerations.
a. Identification of Possible Follow-on Work. N/A
b. Identification of Potential Conflicts of Interest (COI). None
c. Identification of Non-Disclosure Requirements. None
d. Packaging, Packing and Shipping Instructions. Any packing slips and shipping labels will include the PO#. If there are equipment/supplies a shipping confirmation should be provided to the COR and delivered to Dayton Veterans Affairs Medical Center 4100 W Third St Building 143, Dayton, OH 45428
e. Inspection and Acceptance Criteria: Will be guided by site COR, Robert Rhoad. Place of Performance: VA Medical Center 4100 W. Third Street Dayton, Ohio 45428
Period of Performance: Base+4 FFP Beginning early October 2026.
Delivery Schedule: All work will be conducted during normal business hours, Monday Friday, 0800-1630 except on federal holidays.