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H946--Separate RO/DI Requirement Dayton - Services

Active
36C25026Q0820Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Dayton Veterans Affairs Medical Center is seeking information from qualified firms to support the preventative maintenance of reverse osmosis systems, water softeners, and related hemodialysis and laboratory water purification equipment. The requirement mandates comprehensive, scheduled service including monthly, quarterly, semiannual, and annual tasks such as filter and membrane replacements, chemical and ozone disinfections, water hardness testing, and system inspections, all performed in strict compliance with ANSI/AAMI ST108 and VHA Directive 1061. Contractors must provide all labor, materials, parts, and supervision, and must coordinate directly with the Contracting Officer’s Representative, Robert Rhoad, submitting service reports via email and adhering to strict on-site protocols including VA-issued identification badges and key handling procedures. The scope encompasses maintenance for multiple systems including the SPS Evoqua RO system, six water softeners, the B330-2B100 RO system, and specialized dialysis and lab purification units requiring ultra-pure deionized and carbon filtration systems. Replacement components such as DI exchange tanks, carbon tanks, UV lamps, endotoxin filters, and other consumables are specified with defined frequencies, and contractors must supply all required materials unless otherwise noted. Work must occur during standard business hours Monday through Friday excluding federal holidays at the Dayton VA Medical Center, with performance monitored and accepted solely by the COR. No government-furnished equipment or security accreditation is required, and all shipping must include purchase order numbers. The solicitation is a sources sought notice open through August 7, 2026, using NAICS code 221310, and responses must be submitted to Ronald Heidemann via email with company details, socioeconomic status, available contract vehicles, and any suggested NAICS code changes.

General Info

Preventative maintenance for VA medical water systems including RO, softeners, dialysis, and lab equipment per ANSI/AAMI ST108.

Agency

Department Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)View Agency

NAICS

221310 - Water Supply and Irrigation SystemsView NAICS

Place of Performance

Dayton VA Medical Center, Dayton, OH, 45248

Set-Aside

NONE

Documents

(1)

36C25026Q0820.docx

DOCX

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)
Contacts1 person available
OfficeDAYTON, OH, 45428, USA
Organization / Agency
Department Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)
View Agency Profile
Office AddressDAYTON, OH, 45428, USA
Contacts
Ronald T HeidemannContracting Officer
contact@example.gov
+1 (555) 000-0000

Full Description

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The Dayton Veterans Administration Medical Center (VAMC) has a requirement to provide preventative maintenance to all reverse osmosis systems and water softeners.
The intention of this Sources Sought is to obtain information only. Please do not send a proposal. Requested information:
To aid acquisition planning, we re seeking capable and interested firms for the information requested. If your firm meets the criteria and would like to take in the selection process please send the point of contract (ronald.heidemann@va.gov) the following, via email: Firm s Name Socio-Economic Status Whether or not your company has a contract vehicle we can order against If your company believes there is an alternative NAICS code please provide this If your company has any questions please provide. Contract Title. RO and Water Softener & Hemodialysis Services
Background: Contractor shall provide all parts, material, labor, and supervision, to provide services necessary to provide services within this statement of work. Scope: Provide preventative maintenance to all reverse osmosis systems and water softeners. Must strictly adhere to latest versions of ANSI/AAMI ST108- Water for Processing Medical Devices and VHA Directive 1061 Prevention of Health Care Associated Legionella Disease and Scald Injury from Water Systems.
Specific Tasks: Vendor will report to Robert Rhoad (COR) in the engineering department prior before and immediately after completion of services. Worker(s) will wear identification badges provided by VA when working on the VA campus or VA leased property. Keys may be picked up in B-128, room 133A. Keys are to be returned to B-128, room 133A at the end of each day. All service reports will be emailed to Robert.rhoad@va.gov
Reverse Osmosis (RO) and Water Softener Services
Sterile Processing System Provide monthly preventative maintenance service to RO/DI system. Change RO prefilter cartridge monthly. Provide carbon exchange tank semiannually. Provide DI tank exchange as needed (based on water usage) for (6) DI tanks. Change (5) post DI 5-micron filter cartridges quarterly. Change (5) post UV .2-micron filter cartridges quarterly. Change UV lamps annually. Change storage tank vent filter annually. Chemical disinfection of reverse osmosis system and ozone disinfect specific to the water system distribution loop monthly during non-operating hours. Reverse Osmosis System: SPS Evoqua Model # M41RSBVVOO3FND
Water Softener Services Provide monthly preventative maintenance service to (6) water softeners Inspect, test water hardness, note all data, and submit reports monthly. Perform repairs as needed. Recommend upgrades to equipment as needed. Provide salt for softeners (Steam Plant not included).
B330-2B100 RO System Provide monthly preventative maintenance service to RO system Inspect equipment, document equipment readings, supply a report on equipment to Include any recommended repairs. Change RO prefilter cartridge monthly. Annual Replacement of RO Membranes
Hemodialysis and Lab Purification Equipment Preventative Maintenance
Monthly Preventative Maintenance Service visits where all operational conditions are all logged and evaluated. Provide six (6) Model DI-451447E, Ultra-pure mix-bed deionized exchange tanks. DI Exchange tanks are installed in a primary/secondary arrangement. Provide three (6) Model CA-111447E carbon tanks installed in a primary/secondary arrangement. Includes making minor adjustments on an as needed basis during the service to ensure proper operation of the system. Laboratory - Provide two (2) DI-451447E Ultra-pure mix-bed deionized exchange tanks. DI Exchange tanks are installed in a primary/secondary arrangement. Provide Model 20-5013 carbon block per-filter to be replaced each time deionizer tank is exchanged. Additional filters will be billed at current price. Provide two (2) Model 20-3046 endotoxin post filter and replace every six (6) months. Provide replacement UV components. Chemical disinfection of reverse osmosis system and ozone disinfect the water system distribution loop monthly during non-operating hours. Provide copies of any relevant license or certification. Models may be updated or changed in the duration of this contract.
Performance Monitoring: All work will be signed off by COR once completed.
Security Requirements: The C&A requirements do not apply, and a Security Accreditation Package is not required.
Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). None
Other Pertinent Information or Special Considerations.
a. Identification of Possible Follow-on Work. N/A
b. Identification of Potential Conflicts of Interest (COI). None
c. Identification of Non-Disclosure Requirements. None
d. Packaging, Packing and Shipping Instructions. Any packing slips and shipping labels will include the PO#. If there are equipment/supplies a shipping confirmation should be provided to the COR and delivered to Dayton Veterans Affairs Medical Center 4100 W Third St Building 143, Dayton, OH 45428
e. Inspection and Acceptance Criteria: Will be guided by site COR, Robert Rhoad. Place of Performance: VA Medical Center 4100 W. Third Street Dayton, Ohio 45428
Period of Performance: Base+4 FFP Beginning early October 2026.
Delivery Schedule: All work will be conducted during normal business hours, Monday Friday, 0800-1630 except on federal holidays.

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New
Federal
Specialized Top-of-Tile and Sub-Tile Cleaning for Data CentersThe contract outlines a biannual specialized cleaning service for top-of-tile and sub-tile areas within high-sensitivity IT and medical data rooms, requiring the use of non-ionic and non-conductive cleaning solutions to ensure the protection of sensitive equipment and the preservation of environmental integrity. This service is critical for maintaining cleanroom standards in facilities where dust, particulates, and static pose significant risks to operational reliability and data safety. The work is scoped specifically for locations in Cleveland, Ohio, with a zip code of 44106, and must be performed under strict protocols to avoid interference with electronic systems and compliance with industry-sensitive environmental controls. This is a subcontract opportunity under a Small Business Set Aside designation, meaning only eligible small businesses may respond, with the NAICS code 561790 classifying it under Other Support Activities for Building Equipment. The solicitation was posted on July 28, 2026, and responses are due by August 13, 2026, at 9 PM Eastern Time. It is managed by the Department of Veterans Affairs through the 250-NETWORK Contract Office 10, indicating its alignment with federal infrastructure needs in secure environments. The contract emphasizes precision, adherence to technical specifications, and a strong focus on non-disruptive, equipment-safe cleaning practices essential for healthcare and data center operations.
Other Services to Buildings and Dwellings

POSTED

3 days ago

DEADLINE

in 14 days
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NAICS: 541380
New
Federal
Specialized Test Equipment and Calibration ServicesThe contract seeks specialized electrical test equipment including megohmmeters and millivolt drop testers, along with their calibration services, to support field diagnostics and preventive maintenance of critical power systems. These tools are essential for ensuring the reliability and safety of power infrastructure, particularly in environments where precise electrical measurements are required for operational integrity. The equipment must meet industry standards for accuracy and durability to perform effectively in demanding field conditions. This is a subcontract classified as a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside under NAICS code 541380, reserved exclusively for businesses owned and controlled by service-disabled veterans. The opportunity was posted on July 28, 2026, with a response deadline of August 10, 2026. Performance is required in Dayton, Ohio, with the contracting office under the Department of Veterans Affairs. The set-aside status emphasizes the government’s commitment to supporting veteran-owned enterprises while securing high-quality calibration and testing solutions for essential power system maintenance operations.
Testing Laboratories and Services

POSTED

3 days ago

DEADLINE

in 11 days
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NAICS: 541330
New
Federal
Electrical Equipment Inspection Reporting and DocumentationThe contract requires comprehensive inspection and test reporting for electrical equipment at a VA medical facility located in Dayton, Ohio, with a focus on preventive maintenance activities. The contractor must document all identified deficiencies, generate detailed reports on the condition of electrical systems, and provide actionable recommendations for corrective measures to ensure operational safety and regulatory compliance. All deliverables must align with industry standards for electrical maintenance in healthcare environments, emphasizing accuracy, timeliness, and thoroughness in documentation. This is a subcontract set aside exclusively for Service-Disabled Veteran-Owned Small Businesses under FAR 19.14, identified by NAICS code 541330, which pertains to other scientific and technical consulting services. The solicitation was posted on July 28, 2026, with a response deadline of August 10, 2026. The work is managed by the 250-NETWORK Contract Office 10 under the Department of Veterans Affairs, and performance is required at the Dayton facility with ZIP code 45428-9000. The contracting office is not providing a designated point of contact, and all inquiries must be directed through the SAM.gov portal linked in the solicitation.
Engineering Services

POSTED

3 days ago

DEADLINE

in 11 days
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NAICS: 238210
New
Federal
Electrical Switchgear and ATS Preventive MaintenanceThe contract titled Electrical Switchgear and ATS Preventive Maintenance requires the performance of annual inspection, testing, and maintenance on automatic transfer switches, switchgear, and associated electrical systems. Scope of work includes comprehensive visual inspections, cleaning, megger and millivolt drop testing, lubrication, and recalibration to ensure operational reliability and compliance with safety standards. All services must be performed in accordance with industry best practices and manufacturer specifications to maintain the integrity of critical electrical infrastructure. This is a subcontract set aside exclusively for Service-Disabled Veteran-Owned Small Businesses under the SDVOSBC program, as defined by FAR 19.14, and falls under NAICS code 238210 for Electrical Contractors and Other Wiring Installation Contractors. The solicitation was posted on July 28, 2026, with a response deadline of August 10, 2026, and the place of performance is identified as Dayton, Ohio, with a zip code of 45428-9000. The contracting office is the 250-NETWORK Contract Office 10 under the Department of Veterans Affairs, and the work is expected to support the ongoing operational readiness of federal facility electrical systems.
Electrical Contractors and Other Wiring Installation Contractors

POSTED

3 days ago

DEADLINE

in 11 days
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NAICS: 621512
New
Federal
Q522--Teleradiology Services - Dayton VAMC
Solicitation # 36C25026Q0444
The Department of Veterans Affairs is seeking Service-Disabled Veteran-Owned Small Business (SDVOSB) qualified contractors to provide comprehensive teleradiology services under an Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Dayton VAMC. The solicitation, identified as 36C25026Q0444 and issued under NAICS code 621512 for Diagnostic Imaging Centers, requires the contractor to deliver 24/7/365 specialty and subspecialty interpretations of diagnostic imaging studies with a high degree of operational reliability. Key performance requirements include 24/7/365 in-house IT support, a Multiprotocol Label Switching (MPLS) connection with 10 Gig per second capacity and redundancy to ensure uninterrupted transmission of multiple studies, web-based access via a single telephone number, dedicated communication staff to relay results to referring providers, and TJC and ACR certified internal peer review and credentialing systems. All radiologists must be Board Certified or Board Eligible and hold at least one active, unrestricted state license, with no restrictions on other licenses held and all inactive licenses relinquished in good standing, in alignment with VA staff requirements. Services must comply with The Joint Commission standards and exceed VA and American College of Radiology guidelines. The anticipated period of performance runs from November 1, 2026, through October 31, 2031. The solicitation is specifically set aside for SDVOSBs with a size standard of $19 million in annual revenue. The response deadline has been extended to August 11, 2026, at 2:00 p.m. local time, with Karen Williams, Contracting Officer at the 250-NETWORK Contract Office 10 in Dayton, Ohio, serving as the sole point of contact for inquiries. Full details on pricing, evaluation factors, and submission procedures will be provided in the formal solicitation, which is currently in a pre-solicitation phase.
Diagnostic Imaging Centers

POSTED

3 days ago

DEADLINE

in 11 days
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