Hard Drive and Tape Destruction Services for DFAS Indianapolis, IN

This contract solicitation, identified as HQ042326QE043, seeks small business vendors to provide on-site degaussing and physical shredding services for 1,353 magnetic tapes and 7,891 hard drives or SSDs at the Defense Finance and Accounting Service facility in Indianapolis, Indiana. The work is structured as a Firm Fixed Price contract with a base performance period from June 2026 to May 2027 and two option years extending through May 2028. Pricing is defined by two base CLINs for tape and hard drive destruction services, with each unit to be invoiced separately, and two option CLINs capped at $4,000 and $50,000 respectively, bringing the maximum potential contract value to $54,000. All proposals must be submitted electronically via SAM.gov by the deadline of April 30, 2026, and only small businesses are eligible due to a total small business set-aside under FAR 19.5. Offerors must maintain an active SAM.gov registration, hold a Unique Entity ID, and comply with all socioeconomic certification requirements, including size and ownership disclosures. Security and compliance are central to this procurement. Contractors must achieve and maintain CMMC Level 1 certification, with validation submitted and updated in the Supplier Performance Risk System (SPRS), and adhere to FAR 52.204-21 for safeguarding Federal Contract Information. All onsite personnel must be escorted at all times by DFAS staff and are strictly prohibited from accessing government systems. While controlled unclassified information is not involved, the contractor will handle sensitive operational data including work logs, maintenance records, and inventory lists that qualify as Federal Contract Information. Invoicing must be conducted exclusively through Wide Area WorkFlow, using specified document types such as Invoice 2in1. The government retains final inspection and acceptance authority at the DFAS IT ZTD facility in Indianapolis, with payment processed through Jeffrey S. Felton at the designated payment office. Additionally, contractors must comply with multiple FAR and DFARS clauses covering cybersecurity, representation of former DoD officials, business operations with sanctioned regimes, subcontracting, and prohibitions on confidentiality agreements that restrict employees from reporting misconduct. All proposal submissions must follow the prescribed pricing structure and be technically acceptable prior to price evaluation under a likely Lowest Price Technically Acceptable approach.