HARDWARE-HFID SCANNERS

The solicitation RFB-IS-26200915 from the Internal Services Department of Los Angeles County seeks the procurement of Canon ImageFormula DR-G2090 hardware scanners under a Firm Fixed Price contract to be awarded using the Lowest Price Technically Acceptable methodology. Vendors must submit a complete electronic proposal through the Vendor Self Service portal by the deadline of May 18, 2026, with no exceptions for hard copy, email, or late submissions. The contract requires strict compliance with multiple certifications and mandatory exhibits including the CBE Information Form, Manufacturer’s Authorization Letter, and certifications for Small Business Enterprise, Local Small Business Enterprise, Disabled Veteran Business Enterprise, and Commercially Useful Function status. Offerors must be authorized distributors of the product and provide proof of manufacturer authorization. Eligibility for socioeconomic preferences depends on verifiable certifications from the Department of Business Affairs and Consumer Protection and SAM.gov registration, with failure to submit required documentation resulting in disqualification. Performance must adhere to prevailing wage laws under the California Labor Code, child support compliance requirements, and the County’s Jury Service Program for eligible contracts. Payment will occur via Electronic Funds Transfer, and invoices must reference the award number and be submitted monthly. Delivery is F.O.B. Destination, with the vendor bearing freight costs and retaining title until delivery at a County-designated location in Los Angeles, California, where the County assumes ownership and conducts inspection and acceptance based on adherence to award specifications, NIST SP 800-88 data destruction standards, and applicable federal, state, and local regulations. The contract includes prohibitions against gifts to County employees, mandates adherence to the California Public Records Act, and requires vendors to indemnify the County against claims from confidential information disclosure. No specific contract value is provided due to unpopulated pricing fields, and no detailed packaging, marking, or FAR clause requirements are specified.