Hawaii Birth Defects Abstracting Support

The Hawaiʻi State Department of Health, through its Family Health Services Division and Children with Special Health Needs Branch, is seeking professional services to support the Hawaii Birth Defects Program by abstracting clinical data from medical records submitted across the state. The contractor will be responsible for reviewing, analyzing, and extracting detailed information related to birth defects from patient records originated by Hawaiʻi birthing facilities and specialty providers, with occasional records from out-of-state sources. The primary goals are to enhance statewide surveillance of birth defects, ensure uniform and accurate coding practices, and maintain timely and comprehensive data collection to inform public health efforts and improve outcomes for infants, children, and youth with special health care needs. The service is statewide in scope, covering all birthing and medical facilities in Hawaiʻi, and requires expertise in medical record abstraction, clinical terminology, and public health data standards. The solicitation, identified by number Q26003494, was posted on June 25, 2026, with responses due by June 27, 2026, and is managed by the Department of Health in Hawaiʻi. Primary point of contact for inquiries is Ian Tholen, reachable via phone or email. The place of performance is statewide, and no set-aside provisions are specified. Interested parties must submit proposals through the official state portal linked in the contract details.