REQUEST FOR PROPOSAL (RFP) USD 489 Hays Public Schools Hays High School Parking Lot and Site Improvements Project Overview USD 489 is soliciting proposals from qualified contractors to furnish all labor, materials, equipment, supervision, transportation, permits, traffic control, and incidentals necessary to complete parking lot, pavement, drainage, sidewalk, and site improvements at the Hays High School and the O’Loughlin Elementary School. The District reserves the right to award any individual bid item, multiple bid items, or all bid items based on available funding and the best interests of the District. The project generally consists of: Construction of a new parking lot adjacent to the athletic field area. Mill and overlay of an existing parking lot. Construction of a new athletic event parking lot west of the practice field. Associated grading, drainage, access drives, pavement markings, and restoration improvements. The attached concept layout identified as Hays HS Parking Lot Layout shall be considered part of this solicitation. The attached images are only to be used to identify the worksite and provide estimates in area size. Bidders should review the jobsite and take any necessary measures to complete their bid proposal. GENERAL REQUIREMENTS The Contractor shall: Verify all field conditions and dimensions prior to construction. Coordinate all work with USD 489. Contact Kansas One Call prior to excavation. Maintain safe pedestrian and vehicle access during construction. Protect existing utilities, facilities, sidewalks, landscaping, athletic facilities, and improvements. Repair any damage caused by construction activities. Provide final cleanup and restoration of disturbed areas. Comply with all applicable federal, state, and local regulations. BID ITEM 1A New Hays High School Parking Lot Construction – Asphalt Construct the new parking lot shown on the concept plan utilizing asphalt pavement. Scope is as noted in attached documents; “KDOT 15-06001”, “2015 DIVISION 600 - KDOT Specification”, and “Hays HS Additional Parking CDs”. Lump Sum Price: $____________ BID ITEM 1B New Hays High School Parking Lot Construction – Concrete Construct the new parking lot shown on the concept plan utilizing reinforced concrete pavement. Concrete pavement shall consist of a minimum 7-inch-thick pavement placed over 6 inches of compacted aggregate base. Concrete shall have a minimum compressive strength of 4,500 PSI at 28 days and shall be air entrained for freeze-thaw durability. Reinforcement shall consist of #4 reinforcing bars at 18 inches on center each way. Contractor shall provide all control joints, expansion joints, curing, finishing, and pavement striping required for a complete installation. All work described in Item 1A shall be included except asphalt pavement shall be replaced with concrete pavement. Lump Sum Price: $____________ BID ITEM 2A Existing Parking Lot Mill and Overlay – 1.5 to 2 Inch Mill and overlay approximately 25,792 square feet of existing asphalt parking lot pavement. Scope Includes Traffic control. Surface milling. Utility structure adjustments. Surface cleaning. Tack coat application. 1.5 to 2-inch asphalt overlay. Re-striping of parking stalls and pavement markings. ADA parking stall refresh and compliance updates. Cleanup and restoration. Lump Sum Price: $____________ BID ITEM 2B Existing Parking Lot Full Reconstruction (Alternate) Provide separate pricing for full-depth pavement removal and replacement within the designated parking lot area. Scope Includes Removal and disposal of existing pavement. Subgrade preparation. Aggregate base installation. New asphalt pavement. Pavement markings and striping. Restoration of disturbed areas. Lump Sum Price: $____________ BID ITEM 3 New Athletic Event Parking Lot w/ Sports Bleacher Pad – Crushed Concrete Construct a new event parking lot within the area west of the multipurpose practice field consisting of approximately 48,595 square feet. Scope Includes Site grading and earthwork. New vehicular entrance from the southwest corner of the site. Stormwater grading and drainage improvements. Restoration of disturbed areas. Safe vehicle circulation. Geotextile separation fabric. Clean crushed concrete. Final grading and compaction. Dust suppression treatment. 190’ x 20’ x 6” concrete pad The concrete pad will be for future sports bleachers. The slope should grade away from the field at 1 to 1.5%. The concrete mix/pad details should be of appropriate air entrainment, reinforcement, compressed aggregate base, and compressive strength with values reported with the bid. This pad will be considered as a possible bid deduct, if necessary. For bidding purposes, contractors should assume a parking layout capable of accommodating approximately 60 parking spaces. Lump Sum Price: $____________ Sports Bleacher Pad Deduct: $____________ CONTRACTOR PROPOSAL REQUIREMENTS Proposals shall include: Contractor Information Company Name Address Primary Contact Telephone Number Email Address Years in Business References Provide a minimum of three references for similar parking lot, pavement, or site development projects completed within the last five years. Schedule Provide: Proposed Start Date Proposed Completion Date Total Calendar Days Required Pricing Complete pricing for all applicable bid items and alternates. BASIS OF AWARD Award may be made on any combination of bid items based upon: Price Contractor qualifications Relevant experience References Project schedule Responsiveness to the solicitation Overall best value to USD 489 USD 489 reserves the right to accept or reject any or all proposals, waive informalities, negotiate modifications, and award contracts in the best interest of the District. BID SUMMARY Item Description 1A New Parking Lot Construction (Asphalt) 1B New Parking Lot Construction (Concrete) 2A Existing Parking Lot Mill & Overlay (2") 2B Existing Parking Lot Full Reconstruction 3 New Athletic Event Parking Lot w/ Sports Bleacher Pad – Crushed Concrete Optional Owner-Furnished Information To improve proposal consistency, USD 489 has provided aerial exhibits showing the limits of the approximately 25,792 SF mill-and-overlay area and the approximately 48,595 SF athletic event parking lot area for contractor reference during bidding. Questions concerning this RFP shall be directed to: Nick Howard Director of Buildings and Grounds n.howard1@usd489.com (785) 623-2420 All questions must be submitted no later than 4:00 PM CST on October 16th. O’Loughlin Parking Lot (Bid Item 2A & 2B) Area calculations are approximate and should be verified by the bidder. Hays Middle School Parking Lot (Bid Item 3) Area calculations are approximate and should be verified by the bidder.
