Hazardous Waste Disposal

General Information Document Type: Combined Synopsis / Solicitation Solicitation Number: 70B03C18Q0071 (PR 20099975) Classification Code: F - Natural resources & conservation services NAICS Code: 561720 - Janitorial Services Contracting Office Address: Department of Homeland Security, Border Enforcement Contracting, Pacific Branch, 4760 Oracle Road, STE 100, Tucson, AZ 85705 Description: (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a Request for Quote (RFQ) against 70B03C18Q0071 for Hazardous Waste Disposal services. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-97 (Effective:06 Nov 2017). (iv) This proposed acquisition is a 100% Small Business Set-Aside. (v) The proposed acquisition consists of the following Contract Line Items Numbers (CLINs): CLIN 0010: Hazardous Waste Disposal Description: This requirement is for hazardous waste disposal services performed in accordance with the attached statement of work (SOW). (vi) Description of requirements for the items to be acquired. The contractor shall provide the personnel, materials, and support equipment necessary to pick-up, remove, transport, and dispose of hazardous waste generated by the CBP Tucson Sector facilities. See 70B03C18Q0071 (with SOW), attached. (vii) Period of Performance (PoP): July 01, 2018 through June 30, 2023 with four annual reviews. The place of performance shall be per locations in the the SOW. FOB point shall be Destination. All FOB destination charges must be included in quoted prices. (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items. FAR 52.212-1 is supplemented per following addenda: Supplier quotations will be provided in two separate documents sent to Kirk Hunt at contact@example.gov. Quotation documents must be in Microsoft Word or Excel (or compatible). Documents must not exceed 10 pages (8.5" x 11" letter-size paper) or 5 megabytes in total file size. The three parts, as separate documents, are: 1) Price and delivery, and 2) Technical Quotation a) Supplier's hazardous waste management process/approach and 3) Supplier's Experience and Performance i) Three (3) recent, successful contracts similar in work scope to this requirement, and ii) Complete contact data for each example provided. The Government intends to evaluate quotations and award without discussions with offerors (except clarifications as described in FAR). Therefore, the offeror's initial proposal should contain the offeror's best pricing and terms, plus give complete and concise descriptions of the quoted management process/approach. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. (ix) Provision at 52.212-2, Evaluation -- Commercial Items and Services shall be used. The Evaluation as Commercial Items applies to this acquisition and that the Government will award a contract resulting from this solicitation to the responsive and responsible offeror whose technically acceptable quote conforming to the solicitation will be the most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: Technical and past performance, when combined, are more important than price. (x) Provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items applies and to that end offerors must ensure that the representations and certifications have been completed in accordance with FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, on the SAM.gov website (https://www.sam.gov). (xi) Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items June 2016 Deviation. (xiii) Contract financing arrangements will not apply. FAR CLAUSES NOTE: One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements. See 70B03C18Q0071, attached. DHS Clauses See 70B03C18Q0071, attached. CBP CLAUSES CONTRACT TYPE (OCT 2008) This is a Firm Fixed Unit Price Indefinite Delivery-Indefinite Quantity Contract. [End of Clause] TERM OF CONTRACT (MARCH 2003) The term of this contract is from July 01, 2018 through June 30, 2023. [End of Clause] CONTRACTING OFFICER'S AUTHORITY (MAR 2003) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. In the event the Contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the contract. The Contracting Officer is the only individual who can legally obligate Government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer. [End of Clause] ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS - INVOICE PROCESSING PLATFORM (IPP) (JAN 2016) Beginning April 11, 2016, payment requests for all new awards must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). Payment terms for existing contracts and orders awarded prior to April 11, 2016 remain the same. The Contractor must use IPP for contracts and orders awarded April 11, 2016 or later, and must use the non-IPP invoicing process for those contracts and orders awarded prior to April 11, 2016. "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP: -Complete, accurate and printable invoice The IPP was designed and developed for Contractors to enroll, access and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting contact@example.gov or phone +1 (555) 000-0000. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the contracting officer. (End of Clause) GOVERNMENT CONSENT OF PUBLICATION/ENDORSEMENT (MAR 2003) Under no circumstances shall the Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any news release or commercial advertising without first obtaining explicit written consent to do so from the Contracting Officer. The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services. [End of Clause] NON-PERSONAL SERVICE (MAR 2003) 1. The Government and the contractor agree and understand the services to be performed under this contract are non-personal in nature. The Contractor shall not perform any inherently Governmental functions under this contract as described in Office of Federal Procurement Policy Letter 92-1 2. The services to be performed under this contract do not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather, the Contractor's employees will act and exercise personal judgment and discretion on behalf of the Contractor. 3. The parties also recognize and agree that no employer-employee relationship exists or will exist between the Government and the Contractor. The Contractor and the Contractor's employees are not employees of the Federal Government and are not eligible for entitlement and benefits given federal employees. Contractor personnel under this contract shall not: (a) Be placed in a position where there is an appearance that they are employed by the Government or are under the supervision, direction, or evaluation of any Government employee. All individual employee assignments any daily work direction shall be given by the applicable employee supervisor. (b) Hold him or herself out to be a Government employee, agent or representative or state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as such and specify the name of the company of which they work. (c) Be placed in a position of command, supervision, administration or control over Government personnel or personnel of other Government contractors, or become a part of the government organization. In all communications with other Government Contractors in connection with this contract, the Contractor employee shall state that they have no authority to change the contract in any way. If the other Contractor believes this communication to be direction to change their contract, they should notify the CO for that contract and not carry out the direction until a clarification has been issued by the CO. 4. If the Contractor believes any Government action or communication has been given that would create a personal service relationship between the Government and any Contractor employee, the Contractor shall promptly notify the CO of this communication or action. 5. Rules, regulations directives and requirements which are issued by U.S. Customs & Border Protection under their responsibility for good order, administration and security are applicable to all personnel who enter U.S. Customs & Border Protection installations or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract. [End of Clause] ADDITIONAL CONTRACTOR PERSONNEL REQUIREMENTS (OCT 2007) The Contractor will ensure that its employees will identify themselves as employees of their respective company while working on U.S. Customs & Border Protection (CBP) contracts. For example, contractor personnel shall introduce themselves and sign attendance logs as employees of their respective companies, not as CBP employees. The contractor will ensure that their personnel use the following format signature on all official e-mails generated by CBP computers: [Name] (Contractor) [Position or Professional Title] [Company Name] Supporting the XXX Division/Office... U.S. Customs & Border Protection [Phone] [FAX] [Other contact information as desired] [End of Clause] See also 70B03C18Q0071, attached. (xiv) Defense Priorities and Allocations System (DPAS) and assigned rating will not apply. (xv) NOTE: One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements. (xvi) NOTE: Any additional terms and conditions that are submitted as part of a vendor's quote to this RFQ that are inconsistent with this RFQ or the Federal Acquisition Regulation (FAR) will result in that quote being considered non-responsive and ineligible for award. (xvii) Responding offerors shall include quotations and descriptive literature with their response to allow the Government to make a complete evaluation and appraisal of the offering format is required for your quote. ALL QUOTES ARE DUE BY NINE AM, MOUNTAIN STANDARD TIME (9:00 AM MST) Thursday, April 12, 2018. (xviii) The Point of Contact for this acquisition is Contracting Officer Kirk Hunt, +1 (555) 000-0000. Quotes must be emailed to contact@example.gov. FBO Solicitation_03292018.docx Page 6 of 6 3/29/2018