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Hearing Officer Services

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International

Contract Overview

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The Municipality of Leamington is seeking a subcontractor to provide Hearing Officer Services to perform quasi-judicial reviews of bylaw ticket infractions for prime contractors. The selected provider will manage the hearing process for proponents and delegates, review evidence, and deliver adjudicated decisions for approximately 1,000 tickets annually through monthly Hearing Reviews. The contract requires specific insurance coverage, including 1 million dollars in Professional Liability, 5 million dollars in Commercial General Liability, and 2 million dollars in Automotive Liability. Responses for this solicitation are due by October 30, 2026, at 3:30 PM.

General Info

Leamington seeks a subcontractor for Hearing Officer Services to review 1,000 annual tickets.

Agency

Municipality of LeamingtonView Agency

NAICS

541110 - Offices of LawyersView NAICS

Place of Performance

CAN

Set-Aside

NONE

Documents

This scope was carved out of LGL-76-2026.

The full solicitation package (5 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Hearing Officer Services

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Organization & Contact Information

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AgencyMunicipality of Leamington
ContactsNo contacts available
OfficeN/A
Organization / Agency
Municipality of Leamington
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Office AddressN/A
ContactsNo contact information available

Full Description

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Performs quasi-judicial reviews of bylaw ticket infractions for prime contractors on Municipality of Leamington projects. Conducts monthly Hearing Reviews for approximately 1,000 tickets annually, reviews evidence, and manages the hearing process for proponents and delegates. Requires Professional Liability ($1M), CGL ($5M), and Automotive Liability ($2M) insurance. Delivers adjudicated decisions and outcomes for bylaw ticket reviews.

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Hearing Officer Services
Solicitation # LGL-76-2026
The Municipality of Leamington is seeking experienced firms or individuals to provide Hearing Officer Services under solicitation LGL-76-2026. This is a re-issuance of a previous RFP and aims to establish a program for reviewing decisions made by Screening Officers regarding municipal by-law penalties within the Administrative Penalty System. The successful proponent will be engaged for a one-year term with the possibility of renewal. The scope involves conducting monthly hearing reviews for approximately 1,000 tickets per year, primarily via Microsoft Teams or Zoom, although the Hearing Officer must be available for rare in-person sessions for accessibility or accommodation needs. All reviews must be conducted in accordance with the Statutory Powers Procedures Act, 1990, and the Hearing Officer is granted independent authority to manage the process, including decisions on adjournments and rescheduling. Proposals are due by October 30, 2026, at 11:30 AM and must be submitted to the Leamington Municipal Office. Submissions must include a proponent overview, detailed methodologies for evidence evaluation and case management, personnel qualifications, client references, and a detailed fee schedule. Mandatory requirements include the completion of Schedule B and a health and safety qualification form. Insurance requirements are stringent, requiring 5 million dollars in Commercial General Liability per occurrence, 2 million dollars in automotive liability, and 1 million dollars in professional liability. The contract is governed by the laws of the Province of Ontario, and the primary point of contact for the procurement is Ashley Gaffan.
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