J--Heat Pump Replacement @ BRVB

This solicitation, identified as 140P6426Q0069, is a total small business set-aside under NAICS code 238220 for the replacement of water-to-water heat pumps and geothermal circulation pumps at the Brown v. Board of Education National Historic Park in Topeka, Kansas. The contract is awarded on a firm-fixed-price basis and requires all offers to come from certified small businesses meeting the SBA size standard of $19 million in average annual receipts. Proposals must be submitted as a single PDF package via email to the contracting officer by the revised deadline of August 6, 2026, at 4:00 PM ET, and must include a completed SF-1442, technical questionnaire, prior experience documentation, bid schedule, and all referenced attachments including project specifications, drawings, wage determinations, and submittal lists. The evaluation process follows a best value trade-off methodology, beginning with the lowest-priced offer and advancing upward until an acceptable proposal demonstrating sufficient technical capability and relevant recent experience is identified; there is no formal weighting of factors or use of adjectival ratings, but failure to provide adequate evidence in either the technical or experience sections renders an offer ineligible. Performance must commence within ten days of notice to proceed and be completed within 120 calendar days, with all work conducted on-site at the designated historic location, requiring full system removal, new installation, refrigeration detection and mitigation systems, and thorough site restoration with compliance to OSHA, local building codes, and manufacturer specifications. The contractor must secure performance and payment bonds, provide proof of insurance, adhere to the Buy American Act and Davis-Bacon wage requirements, submit certified payrolls, and deliver as-built drawings, operation manuals, and warranties. Invoicing is exclusively through the Treasury’s Invoice Processing Platform, and payment is tied to successful completion and formal acceptance by the government, which retains full inspection rights at the worksite. All correspondence must go through the designated contracting officer, Craig Bryant, and no contact with other government personnel is permitted. The solicitation includes numerous FAR clauses with deviations, particularly related to small business representation, site conditions, inspections, and contract administration, all of which must be carefully reviewed and acknowledged by prospective offerors.