Heavy Equipment Services & Repair

The City of Conroe Fleet Department is soliciting proposals under RFP 1105-2026 for comprehensive heavy equipment services and repair. The scope of work includes the maintenance and servicing of machinery such as backhoes, bulldozers, excavators, graders, and loaders, requiring all repairs to meet Original Equipment Manufacturer standards and be performed by certified technicians. The contract features a one-year initial term with the possibility of four annual renewals. Key performance requirements include responding to emergency repair requests within 24 hours and completing minor repairs within 48 hours of diagnosis. Award decisions will be based on the best value to the city, utilizing a points-based scoring system where pricing is weighted at 50 points. Bidders must submit their proposals electronically via the OpenGov Procurement Portal by November 5, 2026, at 1:00 pm. Mandatory submission requirements include a certificate of insurance showing at least $1,000,000 per occurrence coverage, Form 1295, a list of at least five references, and a signed acknowledgement of terms and conditions. The contractor must adhere to OSHA and EPA regulations, maintain records for seven years, and comply with various Texas Government Code certifications regarding prohibited vendors and trade practices. Payment is typically scheduled within 30 days of delivery and acceptance, though the city may withhold up to 10 percent of the purchase price for conditional acceptances.