HHS0017447_V2 HVAC and Plumbing Parts, Supplies

The contract HHS0017447_V2 is a solicitation issued by the Texas Health and Human Services Commission for the procurement of HVAC and plumbing parts and supplies to support operations at Vernon State Hospital under a blanket order with a maximum total value of $50,000. Performance is expected to begin on September 1, 2026, with an initial one-year term ending August 31, 2027, and the possibility of a one-year extension at the agency’s discretion based on funding and operational need. Deliveries are made via individual work orders, with all items required to precisely match the specifications outlined in Exhibit C, and no substitutions allowed without prior written approval. Vendors must coordinate delivery appointments with the designated point of contact, deliver within the 8:00 AM to 4:00 PM window excluding 11:00 AM to 1:00 PM, and ensure all shipments are shrink-wrapped on pallets and correctly labeled with product description, agency purchase order number, and quantity per carton. Late, damaged, or non-conforming deliveries are subject to rejection and financial penalties borne by the vendor. Evaluation will be based on a best value determination, prioritizing conformance with technical requirements and demonstrated ability to perform over price alone, though cost remains a significant factor. Past performance is critically assessed through the Vendor Performance Tracking System, with any rating below “C,” contract cancellations within the past year, or repeated negative reports leading to disqualification. Geographic advantage is considered, with preference given to vendors whose warehouses are within 50 miles of the delivery site. Compliance with state-specific affirmations is mandatory, including certifications related to debarment status, human trafficking, Section 889 and 1260H of the NDAA, AI disclosure, and restrictions on abortion funding and boycotts of Israel. Offerors must submit a SAM.gov Unique Entity Identifier and complete Exhibits A through D, with proposals submitted via email to pcsbids@hhs.texas.gov or through the HHS Online Bid Room, adhering to strict file format and size limits (PDF for signed documents, Word or Excel for others, no exceeds 25 MB per attachment). The agency retains authority for inspection and acceptance at the point of delivery, and payment will be processed through the Texas Comptroller’s systems using the Texas Identification Number, with no federal invoicing platforms utilized. No FAR clauses apply; the contract is governed entirely by Texas