Furnish and Deliver Miscellaneous Water Utility Materials

The City of Pasadena Water & Power Department, Warehouse, is soliciting sealed bids under solicitation number 2026-IFB-MS-0546 for a vendor to furnish and deliver miscellaneous water utility materials. The primary objective is to secure reliable materials, such as adapters and pipe cutters, to support the continuous maintenance, repair, and improvement of the city's water distribution system. The contract will have an initial term of one year from the date of execution, with a delivery requirement of no more than 90 days after the receipt of a purchase order. All materials must be new, ready-for-use, and compliant with industry standards, including AWWA C512-07 for air release valves and AWWA C550-05 and NSF 61 for fusion-bonded epoxy coatings. Award decisions will be based on price, material quality, bidder capability, and reputation. Bidders must submit their proposals electronically via the OpenGov portal by November 23, 2026, and must include a 12-character Unique Entity Identifier from SAM.gov and Form AA-1 to avoid disqualification. Key compliance requirements include obtaining a Pasadena Business License, adhering to the Pasadena Living Wage Ordinance for contracts over 25,000 dollars, and providing factory warranties on all materials. The vendor is responsible for prepaying transportation charges and must adhere to specific packaging requirements, including detailed packing lists for every shipment. Final inspection and acceptance remain at the sole discretion of the City, with the vendor bearing the cost of replacing any defective or non-conforming materials.