High-Speed Polarization Camera

COMBINED SYNOPSIS/SOLICITATION SB1341-17-RQ-0317 Photron Crysta High-Speed Polarization Camera This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13, Simplified Acquisition Procedures. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97 effective 1/24/2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 333314, with a small business size standard of 1,000 Employees. This acquisition is a Total Small Business Set-Aside. Only quotes submitted by qualified small business concerns will be considered for award. The Materials and Measurements Laboratory (MML) requires a Photron Crysta High-Speed Polarization Camera or equal, that will be used to perform polarization measurements on rapidly flowing fluids or deforming solids. NIST has determined the high-speed camera that is offered by Photron USA, provides rapid image acquisition and analysis yielding images, and quantitative measurements of optical retardation and principal axis orientation. The camera will provide NIST with the capability to determine birefringence induced during rapid flow and deformation. Responsible quoters shall provide pricing for the following line items. All equipment must be new. Used or remanufactured equipment will not be considered for award. This is a brand name or equal requirement to the Photron Crysta High Speed Camera, in accordance with FAR 52.211-6: (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. Line Item 0001: One (1) Photron Crysta High-Speed Polarization Camera or equal, meeting all salient characteristics in accordance with the specifications, inclusive of F.O.B Destination Shipping, Installation, and Warranty. Line Item 0002: Training for up to six (6) NIST staff covering normal operation, troubleshooting, routine maintenance, and an on-site test report. Line Item 0003: OPTIONAL CLIN for Second Year Warranty Delivery The system must be delivered within 60 days of the date of award. The items shall be shipped F.O.B. Destination to: The National Institute of Standards and Technology ATTN: Steven Hudson 100 Bureau Drive Building 301 Gaithersburg, MD 20899 FOB DESTINATION MEANS: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. EVALUATION CRITERIA AND BASIS FOR AWARD The Government intends to award a purchase order resulting from this solicitation to the responsible quoter whose quotation, conforming to the solicitation, is the lowest priced, technically acceptable quotation. NIST intends to evaluate quotes and issues a contract based on the initial quotes received. Therefore, the Contractor's initial quote should contain the Contractor's best terms from a price and technical standpoint. NIST reserves the right to request revised quotes from, or negotiate final contract terms with, one or more, but not all, Contractors if later determined by the Contracting Officer to be necessary. REQUIRED SUBMISSIONS All Contractors shall submit the following: 1. For the purpose of evaluation of Technical Acceptability: Documentation that clearly demonstrates that the contractor is capable of providing the high-speed polarization camera required in the specifications document. Quoters shall include a copy of the quoted system's manufacturer's specifications with additional information as necessary to demonstrate that the quoted product meets the salient characteristics in the specifications document. 2. A firm-fixed-price quotation for each Line Item as specified in the Contract Line Items. - CLIN 0001, Firm-Fixed Price: One (1) Photron Crysta High-Speed Polarization Camera or equal, meeting all salient characteristics, in accordance with the specifications document, inclusive of F.O.B Destination shipping, and warranty $ _________________total firm-fixed price. - CLIN 0002, Firm-Fixed Price: Training $ _________________total firm-fixed price. - OPTIONAL CLIN 0003, Second Year Warranty $ _________________total firm-fixed price. 3. A completed version of all required solicitation provisions (see attached provisions/clauses document - required submissions highlighted in blue). 4. If the contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor's acceptance of the Government's terms and conditions for inclusion into the resultant purchase order. 5. Quoters shall provide an active DUNS # for the System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov to be considered for award. 6. If the Quoter's representations and certifications do not reflect the NAICS code governing this solicitation, Quoters must submit documentation that they are a small business under the NAICS code governing this solicitation. Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor's FSS or GWAC contract, and the statement required above shall be included in the quotation; DUE DATE FOR QUOTATIONS E-mail quotations are required. All quotations must be submitted via e-mail to Tish Walker, Contract Specialist at contact@example.gov Submission must be received not later than 4:00PM Eastern Time on May 15, 2018. A quotation shall be considered received when it is received in the electronic inbox of Tish Walker not later than the date and time identified herein. All questions regarding this notice must be submitted via e-mail to contact@example.gov by 4:00PM Eastern Time on May 8, 2018. Questions submitted after this date may not be addressed by the Government prior to the quotation submission deadline. PROVISIONS AND CLAUSES: The clauses and provisions applicable to this solicitation can be found under Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at https://farsite.hill.af.mil or www.acquisition.gov/far The full text of a CAR provision or clause may be accessed electronically at https://farsite.hill.af.mil or http://www.osec.doc.gov/oam/acquistion_management/policy/ ATTACHMENTS: The following attachments apply to this solicitation: 1. Specifications 2. Applicable Clauses & Provisions