Holiday Decor & Light Display Services

We are seeking comprehensive, turn-key holiday decor and lighting services to provide outdoor holiday decorations and an extensive light display surrounding the City of Mansfield City Hall Complex at 1200 E. Broad Street, Mansfield, TX 76063. We require the contracted company to lease,  install, maintain, and remove the selected lighting and decor on the schedule laid out below. Specific decor and lighting requirements are described below, and a map showing electrical locations and capacities are provided. Schedule: Installation
Tree wrapping/lighting may be installed as early as October 20 in accordance with the established holiday season. Installation of the Christmas tree and other decor elements must happen between November 10, 2025- November 21, 2025. All installations will be coordinated with the City of Mansfield including time, date and location. Full light check with city and lighting contractor staff present prior to the event on Dec 1 or 2, 2025, after dark. Hometown Holidays event and tree lighting requiring on-site lighting contractor staff to ensure all lighting works properly on December 5, 2025, 3pm-8pm.
Maintenance
Weekly maintenance checks performed by the contractor from the final light check (Dec 1 or 2, 2025) through removal in early January.  Timely response to maintenance requests throughout the holiday display period, including problems fixed within 72 hours of request.
Removal
No decor should be removed before January 5, 2026. The Christmas Tree and all decor items need to be removed the week of January 5-9, 2026. All tree string wraps and wash lights must be removed by January 30, 2026.
  Required Decor: Descriptions of required decor are below. A map showing electrical capacity and outlet locations, desired trees for wrap and wash lights, Christmas tree location, and other decor locations is attached. All proposed lights and decor should be compatible with the existing spaces and electrical access.  We look forward to each contractor having unique decor ideas and styles, and anticipate each proposal being slightly different. We have provided photos of past decor and tree lighting for contractors to understand the expected scope of the finished display. The contractor should provide all materials and equipment required to install and display the lights, Christmas tree and other decor properly.  Tree lights
Heavy branch wrap of LED warm white mini lights on trunk  and branches on trees 1-7 & 33. Moderate branch wrap of LED warm white mini lights on trunk and main arteries for trees 24 ,25 & 32 Moderate branch wrap of LED warm white mini lights on trunk and main arteries to a height of 12' for trees 26-31.  RGB wash lights (at least 2 per tree) to illuminate the trunks and foliage of trees 8-23. Trees will be lit with 2-4 different colors to be decided based on the even theme. Outdoor weatherproof electrical boxes and plug protectors to ensure lights stay on in all weather conditions should be used. Any extension cords should be buried, covered, or run out of walking paths and sight lines to ensure no tripping hazards and a professional appearance.
Christmas Tree
38’ minimum height Full ornament package  Full lighting package 48” star tree topper, or similar Outdoor weatherproof electrical boxes and plug protectors to ensure lights stay on in all weather conditions should be used. Any extension cords should be buried, covered, or run out of walking paths and sight lines to ensure no tripping hazards and a professional appearance.
Showstopping Decor:
3 large scale lighted decor scenes/items in locations marked on the map. 3 or more additional small to moderate sized decor scenes/items placed at the recommendation of the contractor based on highest impact and available electricity. Some of these items could be unlit while still being eyecatching. Noteworthy scenes that create great photo opportunities or an interactive experience are preferred and highly encouraged. These scenes should be colorful, engaging and festive for the holiday season. Different showstopping items are preferred each year to create a new experience for Mansfield residents and visitors.Please provide examples of signature items to show versatility for each holiday season.  Photos of some items from past years are included to give a sense of the scale and style - please do not include these specific items in your proposal. Outdoor weatherproof electrical boxes and plug protectors to ensure lights stay on in all weather conditions should be used. Any extension cords should be buried, covered, or run out of walking paths and sight lines to ensure no tripping hazards and a professional appearance.