Honor Guard Uniform Alterations

TERMS AND CONDITIONS 1. DESCRIPTION OF AGREEMENT: This is a pre-priced Blanket Purchase Agreement (BPA) for non-personal services. Under this BPA, the contractor shall perform all operations in connection with providing uniform and flag alterations/tailoring for the Nellis Honor Guard. This service will be ordered by the Contracting Officer (or authorized representative of the Contracting Officer) during the five (5) year duration of this Blanket Purchase Agreement during the period, 01 March 2011 thru 28 Feb 2016. 2. EXTENT OF OBLIGATION: The government will be obligated only to the extent of authorized purchases actually made under this BPA by authorized personnel. 3. PRICING: Prices quoted for the alterations shall be as low as or lower than those charged under the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. 4. PURCHASE LIMITATIONS: Individual Call Orders placed under this BPA shall not exceed a total of $25,000.00 per call. 5. NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA AND DOLLAR LIMITATIONS: A list of names of individuals authorized to purchase under this agreement, identified by title of position and by name of individual, organizational component, and the dollar limitation per purchase. 6. DELIVERY TICKETS: An original delivery ticket or sales slip shall accompany all deliveries or shipments under this BPA. The delivery ticket or sales slip shall contain the following minimum information. A. Name of Supplier. B. BPA Number. C. Date of Purchase. D. Purchase number. E. Itemized list of supplies or services furnished. F. Quantity, unit price, and extension of each item, less applicable discounts. G. Date of delivery of shipment. 7. PRICE LIST. Price lists are subject to the following terms and conditions: A. Price Lists on company stationery or letterhead signed as original copy will be submitted to the contracting officer for approval. The Price List at a minimum, will include the flat rate price for providing: - Making alterations to the ceremonial coat to include: Adjust sleeve length in/out, sew crease on inside/outside of sleeve, adjust body of coat in/out or up/down, sew crease on inside body along sides, apply/remove braiding around sleeve cuffs (braiding will be provided), apply/remove rank insignia, honor guard logo patch (patch will be provided). - Making alterations to the ceremonial pant to include: Adjust pant length in/out, adjust body of pant in/out, adjust waistband in/out, sew crease on front/back of pant legs, apply/remove braiding on outer pant legs (braiding will be provided). - Repair any flags that are deemed still serviceable with repair. These repairs shall be deemed minor by the alterations professional and the Honor Guard manager. This shall include repairing leather flag pole hooks and sewing loose fringe. B. Contractor is authorized to submit an annual change to the price list. Change must be submitted to the Contracting Officer no later than (30) thirty calendar days prior to the effective date of the price change. Any price list changes other than the annual request must be submitted with adequate justification for price increase. C. The contractor may offer voluntary price reductions (VPR) for previously approved items without written approval. These reductions should be shown as "VPR" on the invoice. 8. WORK REQUESTS. Orders under this BPA may be made orally by any appointed Call Order Agent. Work performed or services provided shall be paid only by third party government purchase credit card. 9. INVOICE. A. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices. The delivery ticket or sales slip shall contain the following minimum information. B. Invoices signed by the contractor and in original copy, shall be sent to: Nellis Honor Guard 4475 England Avenue Bldg 20 Nellis AFB NV 89191-7063 C. The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later. 10. SHIP TO. N/A 11. DISCOUNT TERMS. As stated on individual invoices. 12. PAYMENTS. Payments will be made by: GOVERNMENT PURCHASE CREDIT CARD 13. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL REQUIREMENTS. In performing work under this agreement, the Contractor shall comply with all relevant federal, state and local statutes, ordinances, laws and regulations. 15. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. 16. CANCELLATION: Subject BPA is cancelable, by either party, with a thirty (30) day written notice. STATEMENT OF WORK for Nellis AFB Honor Guard: BACKGROUND: The Nellis AFB Honor Guard is an organization that provides funeral honors as well as performs at numerous base and local community events. With frequent team member rotations and the frequent use of the ceremonial uniforms it is difficult to predict when and how much material we will need from month to month. In light of these challenges, we are requesting a local BPA be established for our uniform and flag alteration needs. 1 SCOPE: Uniform/Flag Alterations 2 LOCATION: Nellis AFB Honor Guard Building 623, corner of Swaab Blvd & Mountain Home. 3. DESCRIPTION OF WORK: The work to be accomplished under this agreement shall include: 3.1 Making alterations to the ceremonial coat to include: Adjust sleeve length in/out, sew crease on inside/outside of sleeve, adjust body of coat in/out or up/down, sew crease on inside body along sides, apply/remove braiding around sleeve cuffs (braiding will be provided), apply/remove rank insignia, honor guard logo patch (patch will be provided). 3.2 Making alterations to the ceremonial pant to include: Adjust pant length in/out, adjust body of pant in/out, adjust waistband in/out, sew crease on front/back of pant legs, apply/remove braiding on outer pant legs (braiding will be provided). 3.3 Repair any flags that are deemed still serviceable with repair. These repairs shall be deemed minor by the alterations professional and the Honor Guard manager. This shall include repairing leather flag pole hooks and sewing loose fringe. 4. COORDINATING and SCHEDULING: Vendor shall coordinate all drop-off and delivery times through one of the individuals on the authorized call list. 4.1 Alterations shall be completed at the vendor's earliest convenience but no longer than one week from the time the customer drops off the item(s) to be altered/repaired. 4.2 All work requirements should be documented upon initial request and must be agreed upon at time of drop-off. 4.3 Work will be accomplished between 0730 -1630 hours Monday through Friday excluding Federal holidays. Work performed outside of these hours shall be coordinated with one of the individuals on the authorized call list prior to work. 5. INSPECTION: All items will be inspected by Honor Guard Manager or designated representative. If deficiencies are found within 7 days of receiving the item the Honor Guard representative has the right to return the item for correction. 6. QUALIFICATIONS: Vendor shall conform all tailoring to military standards IAW AFI 36-2903 Table 3.2, Distinctive Uniforms-Installation and Base Honor Guard, Color Guard, Drill Team and military funeral detail. 7. SECURITY: The vendor shall provide physical security for the materials and work under his control. 8. PRODUCT DAMAGE: Vendor shall be responsible for any damage to the product caused by their personnel and repair said damages to the satisfaction of the Contracting Officer at no expense to the Government. 9. SAFETY: Vendor shall take any necessary actions to ensure a safe working environment.