Hospital-wide Central Patient Monitoring System

Amendment 5: The Government has updated Attachment #1, SOW to included Revision 3. Amend 4 incorrectly included a previous version of the SOW. SOW Revision 3 dated 13 Aug 2019 contains the changes made under Amendment 1 and Amendment 4. Amendment 4: THE GOVERNMENT HEREBY AMENDS THE SOLICITATION AS STATED BELOW, AND EXTENDS THE QUOTE SUBMITTAL DATE TO AUGUST 19, 2019, 2:00PM EST The requirement to have and ATO or ATO-C and ATC at the date of quote submittal has been removed. SOW para 73 has been removed, para 76 is revised as follows, and para 77 has been removed. - 76. In accordance with AFI 41-201 Section 2.10.5 and DODi DODI 8510.01 para 7.f, the contractor shall not connect to the network without having obtained permission from Defense Health Agency (DHA) for Authority to Operate (ATO) or Authority to Operate with Conditions (ATO-C) and Authorization to Connect (ATC) on the DOD cyber network. Additionally, the contractor shall possess an ATO or ATO-C and ATC at final delivery. Additionally, in regards to SOW Section 11 Trade-in (SOW paragraphs 81-83), an inventory list for the current system is added under Attachments 3 and 4. Amendment 3: THE GOVERNMENT IS POSTPONING THE QUOTE DUE DATE FROM AUGUST 6, 2019, TO AUGUST 13, 2019, 2:00PM EST. The Government is also revising the quote submittal process to use the U.S. Army Aviation and Missile Research, Development and Engineering Center's (AMRDEC) Safe Access File Exchange (SAFE) for quote submittal at the following website: https://safe.amrdec.army.mil/safe/Welcome.aspx Amendment 2: DUE TO POSSIBLE CHANGES TO THE ATO, ATO-C, AND/OR ATC REQUIREMENTS, THE GOVERNMENT IS POSTPONING THE QUOTE DUE DATE FROM JULY 22, 2019, TO AUGUST 6, 2019, 2:00PM EST. Amendment 1: 20190717. The Government updated Attachment #1, SOW. This Combined Synopsis/Solicitation is expected to result in the award of a firm-fixed price contract for Patient Monitoring, as described in Attachment I to the Solicitation, entitled "Statement of Work." The Wright-Patterson Medical Center requires a Hospital-wide central patient monitoring system. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. The Solicitation Number for this requirement is FA8601-19-R-A032 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This acquisition is a full and open competition. NAICS Code: 334510: Electromedical and Electrotherapeutic Apparatus Manufacturing Business Size Standard: 1,250 Employees Submittal of quotes in response to this solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offeror's responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website http://farsite.hill.af.mil. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the quotes received. Any correspondence sent via email must contain the subject line, "FA8601-19-R-A032, Patient Monitoring". The entire quote must be contained in a single email, unless otherwise approved, and must not exceed five megabytes, including attachments. Emails with compressed files will not be accepted. Note that email filters at Wright-Patterson Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the email filters. Also, be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls, or .xlsx documents are sent. The email filter may delete any other form of attachments. Delivery Type: FOB Destination (As defined in FAR 2.101 - Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.) Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Important Notice to Contractors: Quotation MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements listed above. The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the Offeror. Before price is considered, the quote must meet the technical specifications of this solicitation. Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow - Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. Representations and Certifications: Offerors shall complete and submit the following representations and certifications with the offeror's price quote, unless the offeror has completed the representations and certifications online in the System for Award Management (http://www.sam.gov), and the existing online representations and certifications are current, accurate and complete: FAR 52.212-3-Offeror Representations and Certifications-Commercial Items (Oct 2018) with its Alternate I (Oct 2014) FAR 52.222-22 -- Previous Contracts and Compliance Reports. (Feb 1999) FAR 52.222-25 -- Affirmative Action Compliance. (Apr 1984) FAR 52.209-11 - Representation by corporations regarding delinquent tax Liability or a felony conviction under any federal law (Feb 2016) The Government anticipates award of a Firm-Fixed Price contract, with one contract line item number (CLIN). Only one quote per company will be accepted. If issues arise pertaining to this RFQ that cannot be resolved to the satisfaction of the CO, the CO reserves the right to withdraw or cancel the RFQ without award. In such event, the contractor will be notified, via letter or e-mail, of the CO's decision and this decision shall be final and conclusive and shall not be subject to the "Disputes" clause or the "Contract Disputes Act." Evaluation Factors for Award: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered, which contains the lowest price technically acceptable. The following factors shall be used to evaluate offers: (i) price; (ii) technical: Must receive a rating of "Acceptable" (iii) past performance: No history of past performance, or unknown past performance will be treated as satisfactory. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Instructions to Offerors. The quotations may be in any format but MUST include: 1. Proposing company's name, address, DUNS number, Cage Code, and TIN 2. Point of contact's name, phone, and email 3. Quotation number and date 4. Timeframe that the quote is valid (per FAR 52.212-1 the quote must be valid for a minimum of 30 days.) 5. Total price, No Progress Payments 6. Shipping (FOB Destination) 7. Delivery Schedule 8. Completed copy of FAR 52.212-3 Alternate I, FAR 52.222-22 and FAR 52.222- 25, and FAR 52.209-11, only if not completed online in the System for Award Management (http:www.sam.gov). See the section titled, "Representations and Certifications". 9. Both of the equipment and all site prep/construction/extended installation/incidental services required to provide a fully operational system, meeting all minimum requirements/essential characteristics in this solicitation. 10. In accordance with AFI 41-201 Section 2.10.5 and DODi DODI 8510.01 para 7.f, the contractor shall not connect to the network without having obtained permission from Defense Health Agency (DHA) for Authority to Operate (ATO) or Authority to Operate with Conditions (ATO-C) and Authorization to Connect (ATC) on the DOD cyber network. Additionally, the contractor shall possess an ATO or ATO-C and ATC at final delivery. 11. Please indicate whether you can meet the installation requirement as defined in the Statement of Work. 12. Indicate that the product is already on the Cerner supported and certified medical device list. 13. The quote must include all required system interface components. 14. Vendors must list any requirements or capabilities they cannot provide. 15. List all features and capabilities that exceed the requirements and objectives listed in this request for quote. 16. Vendors must include cost to travel to Wright Patterson as part of the quotation. 17. All supplied software, operating systems, databases, etc. (excluding vendor developed application software) must be on the National Information Assurance Partnership approved products list found at https:/niap-ccevs.org/ or https:/www.commoncriterisportal.org. Vendor must provide proof that supplied software is on this approved list. Required proof is a print screen from one of the web sites above. 18. The vendor must provide a copy of the approval and sign the AF Information Assurance (IA) contract at the time of quote submission. 19. Submitting a quote for any requirement under this initiative constitutes full agreement to all specific Service IA requirements and attached IA document titled Medical Device Risk Assessment Questionnaire v1.1. 20. Failure to agree to Cybersecurity or attached IA requirement must result in rejection of the vendors quote. Failing to disclose that a system cannot meet IA requirements, failure to meet certification timeframes or failure to receive ATO or ATO-C may result in termination for cause in accordance with FAR 52.212-4(m). 21. Refer to FAR 52.212-1 for additional instructions to offerors.