Hotel and Conference Rooms Rental

This is a Request for Quote (RFQ) . The 6th Contracting Squadron, MacDill AFB, Florida, requires the following: Hotel guest rooms and Conference room rental for a United States Central Command RCWWD-2 Conference. The government is seeking Hotels located within the Westshore area of Tampa FL. DESCRIPTION OF REQUIREMENT Provide a price quote for hotel room rental to accommodate Approximately 20 guest rooms for most nights from 12 November 2011 to 19 November 2011. (see attached spread sheet for more detailed breakdown of room occupancy per day). The total room nights estimate is 259. CLIN 1 Directly contracted government paid rooms Quantity Unit Price Total Price 259 Nights Estimated $ $ Individuals using their government travel cards will pay for the following rooms below: Quantity Unit Price Total Price 313 Nights Estimated $ $ CLIN 2 Main Conference room with 75-95 persons capacity (5 days), plus four (4) each breakout meeting rooms (5 days) with U-shape table setup, with 15-25 person capacity and four (4) per day break service, including snacks and refreshments. Prayer room (6 days), Operations Center room (7 days). Quantity Qty Unit Price Total Price 5 Days 1 ea Main $ $ 6 Days 4 ea Breakout $ $ 6 Nights 1 ea Prayer Room $ $ 7 Nights Operations Center room $ $ The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53 effective 4 Aug 2011, DFAR DCN 201111004 effective 4 Oct 2011, and AFFAR AFAC 2011-0714 effective 14 July 2011. The North American Industry Classification System code (NAICS) is 721110, Hotels (except Casino Hotels) and Motels. The Standard Industrial Classification (SIC) is 7021. A firm fixed price contract will be awarded. All interested parties must bid on all items. BASIS FOR AWARD: Award will be made to the lowest price offeror that is determined to be technically acceptable. PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting): FAR 52.204-7, Central Contractor Registration, FAR 52.212-1, Instruction to Offerors-Commercial Items; FAR 52.212-4, Contract Terms and Conditions; FAR 52.247-34, F.O.B. Destination, FAR 52.209-6, Protecting the Government's interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. The following FAR clauses apply to this solicitation and are incorporated in full text: FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Offeror must submit a completed copy of this prevision with its proposal for the proposal to be considered. See https://orca.bpn.gov/ for online submittal); FAR 52.219-28, Small Business Representations, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items, within FAR 52.212-5, the following clauses apply: FAR 52.222-3, Convict Labor, FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies, FAR 52.222-21, Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-36, Affirmative Action for Workers with Disabilities, FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving, FAR 52.232-33 Payment By Electronic Funds Transfer-Central Contractor Registration; FAR 52.252-2, Clauses Incorporated by Reference. The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference: DFARS 252.204-7003 Control of Government Personnel Work Product, 252.243-7001 Pricing of Contract Modifications, 252-204-7004 (Alt 1), Required Central Contractor Registration. The following DFARS clauses apply to this solicitation and are incorporated in full text: DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, within DFARS 252.212-7001, the following clauses apply: DFARS 252.225-7001, Buy American Act and Balance of Payment Program, DFARS 252.232-7003, Electronic Submission of Payment Requests, DFARS 252.247-7024, Notification of transportation of Supplies by Sea. The following Air Force Federal Acquisition Regulation Supplement (AFFARS) clause applies and is incorporated in full text: AFFARS 5352.201-9101, Ombudsman: (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication or protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsman Mr. Michael R. Jackson, HQ AMC/A7K, 507 Symington Drive, Scott AFB, IL 62225-5022, (618) 229-0267, fax (618) 256-668, email: carolyn.choate@scott.af.mil. Concerns, issues, disagreement, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/ACQ, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause), Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.ccr.gov. Lack of registration in the CCR database will make an offeror ineligible for award. DEADLINE: Offers are due on 28 October 2011 by 10:00 AM EST. Submit offers or any questions to the attention of Raymond Bussey, 6CONS/LGCB, via fax 813-828-5111, or preferably by email to raymond.bussey@us.af.mil. APPROVE/DISAPPROVE ______________________________DATE:_____________ CARLOS A. MAYORGA Contracting Officer 2011 Consultative Staff Talks Lodging/Conference Requirements Days 12-19 Nov 2011 S S M T W TH F S S Rooms paid by CENTCOM Date (Nov 2011) 12 13 14 15 16 17 18 19 20 Dates Standard Rooms 25 25 25 25 25 25 25 D 175 Escorts for foreign delegates 11 11 11 11 11 11 11 D 77 Key Note Speaker 1 1 1 1 1 1 1 D 7 Support Personnel Room D 0 Rooms paid by individual CC 24 53 53 53 53 53 24 313 Total Days 572 Plenary Room (A/V Reqs) (80-100 pax) 1 1 1 1 1 1 D 6 Prayer Room (Small meeting RM) 1 1 1 1 1 1 D 6 Breakout Rooms (15-17 pax) 4 4 4 4 4 4 D 24 Conference Room Total Days 36 Operations Center (Suite Rm) 1 1 1 1 1 1 1 7 Days Parking Required X X X X X X X X X Notes: Boxes highlighted in Orange represent total number of days for respective type of room found in the row. Yellow Highlight represents projected Delegation Overlap Days. Support Personnel are TDY personnel not accepting lodging due to length of stay. "D" indicates departure day.