Hotel Conference Facilities

Transport Canada is seeking proposals for hotel conference facilities and hospitality services in Vancouver, British Columbia, to support the 26th Session of the Asia-Pacific Heads of Maritime Safety Agencies forum scheduled for March 2027. The contract will require the provision of adequate meeting spaces, audiovisual equipment, logistical support, and related hospitality services to accommodate delegates from across the Asia-Pacific region. All services must be delivered in compliance with Canadian government standards and must ensure a seamless, professional environment conducive to high-level diplomatic and technical discussions. The solicitation, identified as T8080-260219, was posted on August 4, 2026, with a response deadline of September 2, 2026. Proposals must demonstrate the vendor’s capacity to handle large-scale international events, including coordination of room bookings, catering, translation services if required, and adherence to security and accessibility protocols. The primary point of contact for inquiries is Keevin Falk, Contracting Authority, reachable via phone or email. The place of performance is strictly limited to Vancouver, and all bidders must be prepared to meet the operational and service expectations of the Government of Canada for this critical regional maritime safety event.