Hotel Meeting Room and Lodging Amend 1

The US Probation Office of the Western District of Texas, under the Administrative Office of the US Courts, is soliciting services for a hotel meeting room and lodging to support the ORT Training event scheduled from August 31 through September 4, 2026. The facility must be located within a 40-mile radius of the US Probation headquarters at 262 W Nueva, San Antonio, TX, and must accommodate one 35-person meeting room configured in a Crescent Round setup, with the ability to partition the space so that one half remains entirely open for an ASP Instructor Certification program involving baton and restraint training. The space must be equipped with two 7.5'x10' fast-fold large screens, one LCD projector, one wireless handheld microphone, one flipchart and easel with markers, and one podium. Daily refreshments are required for 37 attendees—morning refreshments from Tuesday through Friday at 10:00 AM and afternoon refreshments from Monday through Thursday at 2:00 PM—along with a lunch menu if no restaurant is within one mile of the venue. The hotel must provide 35 guest rooms for four nights (140 total room nights) with flexible checkout policies allowing guests to adjust departure times at check-in without penalty. Parking options, both valet and self-parking, must be available with rates clearly stated. All pricing must exclude state taxes, as the Judiciary is tax exempt under the identification number 53-0197981F. Payment for lodging and parking will be handled individually upon guest checkout, and receipts must reflect a zero balance and include the last four digits of the credit card used for each transaction. The solicitation, issued under number TXWPROBORT2026 with NAICS code 531120, has a response deadline of July 9, 2026, at 1:00 p.m. CST, and quotes must remain valid for 60 days. The event is to be held at a single facility with the specified space and equipment requirements, and offers must include detailed pricing for each line item identified, although no total contract value is disclosed. The contracting office is located in San Antonio, TX 78207, and all proposals must be submitted to the point of contact, Victoria Tarin.