USDA Seeks to Lease Office and Related Space in Berrien Springs, MI
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Department of Agriculture is seeking to lease a general-purpose office space in Berrien Springs, Michigan, within a defined area bounded by East Hinchman Road, MI-139, MI-31, the St. Joseph’s River, and Garr Road. The space must be between 3,836 and 4,028 square feet of ANSI/BOMA office area and cannot exceed 4,412 rentable square feet, with a preference for first-floor, contiguous layouts on a single level; if located above ground, an accessible elevator is required. The lease term is fifteen years, with a mandatory firm period of ten years and a non-binding termination option allowing the government to end the lease with 120 days’ notice after the firm term. The space must be in a professional, modern office environment, fully compliant with accessibility, fire safety, seismic, and sustainability standards, and located more than 300 feet from residential areas or establishments selling alcohol, firearms, or providing drug treatment or detention services. The building cannot include any living quarters, and subleasing is prohibited. The government requires 24/7 access, with normal operations from 6:00 AM to 6:00 PM Monday through Friday, excluding federal holidays. Parking requirements include five reserved spaces for government vehicles, fifteen reserved spaces for producers and visitors including one dedicated pull-through space for farm-type vehicles, and fifteen non-reserved employee parking spaces either on-site or within a quarter-mile walk. Turnkey tenant improvements are expected, and the space must not be located within a 0.2-percent-annual floodplain. All submissions must include authorization from the property owner, detailed building or site plans, photos, confirmation of compliance with ABAAS, seismic, and fire standards, and adherence to telecommunications restrictions under Section 889 of the NDAA. Responses are due by 4:30 PM Eastern on July 28, 2026, and occupancy is estimated for April 1, 2027. All communications must be directed solely to Shannon Schoening, the USDA Lease Contracting Officer.
General Info
Agency
NAICS
Place of Performance
Berrien Springs, MI, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
The SAM advertisement for related notice 57-26021-22-FA and 57-26021-22-FA-RLP, are hereby deleted in their entirety and shall be replaced with the following:
U.S. GOVERNMENT
Department of Agriculture (USDA) seeks to lease the following space:
LOCATION
- State: Michigan
- City: Berrien Spring
- County: Berrien County
- Delineated Area: See DA Map.
- North: East Hinchman Road to MI-139 to MI-31, north on MI-31 to St. Joseph’s River;
- East: St. Joseph’s River;
- South: St. Joseph’s River/MI-31, north on MI-31 to East Shawnee Road to Garr Road;
- West: Garr Road.
SPACE REQUIREMENTS
- Minimum Sq. Ft. (ABOA): 3,836 ABOA SF Minimum
- Maximum Sq. Ft. (ABOA): 4,028 ABOA SF Maximum
- Rentable Square Feet (RSF): Not to exceed 4,412 RSF
- Space Type: General-purpose office and related space
TERM REQUIREMENTS
- Full Term: FIFTEEEN (15) YEARS (180 MONTHS)
- Firm Term: TEN (10) YEARS (120 MONTHS)
- Termination Rights: 120-days in whole or in parts after the expiration of the firm lease term
- Option Term: None
PARKING REQUIREMENTS
- GOV Surface/ Outside Reserved Parking Spaces:
- FIVE (5) reserved parking spaces for GOVs.
- These parking spaces shall be designated for USDA/ Government-Use Only.
- Reserved parking shall be located on-site and within a maximum walking distance of 300-feet of the public entrance of the building.
- Producer/ Visitor Surface/ Outside Reserved Parking Spaces:
- FIFTEEN (15) reserved parking spaces for USDA producers/ visitors.
- ONE (1) parking spaces large enough to accommodate farm-type vehicles.
- Large vehicle parking shall be pull-through and shall not be impacted by adjacent buildings or tenants.
- Reserved parking shall be located on-site and within a maximum walking distance of 300-feet of the public entrance of the building.
- Employee Surface/ Outside Non-Reserved Parking Spaces:
- FIFTEEN (15) non-reserved (public) parking spaces for USDA employees.
- Non-reserved (public) parking spaces shall be on-site or within a ¼ walkable mile (1,320 feet) of the public entrance of the Premises.
ADDITIONAL REQUIREMENTS
Tenant Improvements: Turnkey Tenant Improvements
Additional Requirements:
- Square feet may reflect non-USDA partners where NRCS provides workspace to partners through agreement.
- The parking lot shall have pull-through capabilities and shall not be obstructed by adjacent building(s) or tenant usage.
- The space offered, its location, and its surrounding areas must be compatible with the Government’s intended use.
- The space offered shall be in a professional office environment or surroundings with a prevalence for modern design and/or tasteful rehabilitation in modern use.
- The space offered shall not be located within 300-feet of residential areas.
- The space offered will not be considered where any living quarters are located within the building.
- Space shall not be adjacent to a tenant or business whose primary operation is the sale of alcoholic beverages, where firearms are sold and/or discharged, or where tenants related to drug treatment or detention facilities are located.
- Subleases are not acceptable.
- First floor space is preferred. Office space must be contiguous, on one floor. If space offered is above the ground level, then at least one (1) accessible elevator will be required.
- The Government will have access to the Space 24-hours a day, 7-days a week. Normal hours of operation are Monday through Friday 6:00 AM – 6:00 PM (excluding Saturdays, Sundays, and Federal Holidays).
- Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.
- A fully serviced lease is required.
- Offered space shall not be in the 0.2-percent-annual chance floodplain (formerly referred to as 500-Year floodplain).
EXPRESSIONS OF INTEREST
- Expressions of Interest Due: 4:30 PM Eastern, Wednesday, May 13, 2026
- Market Survey (Estimated): TBD
- Occupancy (Estimated): 04/01/2027
Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR). ). For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.
Send Expressions of Interest to:
- Name/Title: Shannon Schoening, Contracting Officer
- Email Address: SHANNON.SCHOENING@USDA.GOV
Expressions of Interest shall include the following:
- Refer to project number 57-26021-26-FA in expressions of interest response.
- If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required.*
- Brokers submitting properties MUST show authorization from the property owner to submit property on behalf of the property owner; this can include, but is not limited to a listing agreement, letter from the property owner authorizing the broker to submit the property, purchase/ sale agreement, option, etc.*
- Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.
- For existing buildings: Download complete Lease Market Survey Form for Existing Building, MS-299, in its entirety. Include building name and legal address (as reflected on DEED), the location of available space within the building, along with building site/ lot plans, interior layout drawings/ pictures (with dimensions shown) reflecting the Space(s) that are being offered. Provide information on condition of building systems, roof, foundation, and current floor plan. Alternatively, provide a copy of a recent commercial building inspection or appraisal.
- For new construction: Where a land site is proposed, download from SAM.gov and complete the Land Market Survey form in its entirety. Site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land). Adjacent streets showing proposed ingress/egress shall be shown on the plans.
- For BOTH existing buildings and new construction sites: Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered. Date of space availability. Amount of/type of parking available on-site. If parking is not available on-site, provide a map showing the location(s) of parking requested in the advertisement. Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS). Confirmation that offered space meets or will be made to meet Seismic Safety Standards, as applicable. Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.
- For new construction or properties requiring expansion of the footprint of the building, confirmation that offered space meets or will be made to meet National Environmental Protection Act of 1969 (NEPA) Requirements.
*As mentioned in numbers 2 and 3 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received. In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.
GOVERNMENT CONTACT INFORMATION
In no event shall the offeror enter into negotiations or discussion concerning the Space to be leased with any Federal Agency other than the U.S. Department of Agriculture Lease Contracting Officer or their authorized representative indicated below:
Lease Contracting Officer: Shannon Schoening
Leasing Specialist: Stephen Paulsen
Mod 2:
Extension of offers due date pushed back to 7/28/2026.
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