House Doctor Services

The Town of Charlton has issued a solicitation for "House Doctor" architectural and interior design services, intended to provide on-call support over a three-year period for various municipal facilities, including senior centers, public safety buildings, recreational properties, and administrative offices. The scope encompasses improvements, minor interior renovations, and accessibility upgrades on Town-owned or acquisition-targeted properties, with project costs estimated between $35,000 and $1,000,000. Qualified firms must be fully licensed in Massachusetts and are required to list their licensed consultants. Proposals must be sealed, clearly marked, and submitted in person to the Town Administrator’s Office by October 1, 2025, at 2:00 PM, with no specified page limits or electronic submission options. Fees for each project will be negotiated individually, and the contract is structured as an on-call arrangement, allowing work to be assigned as needed within the three-year term. The procurement process emphasizes qualifications over fixed pricing, with selection based on demonstrated experience and licensing, rather than explicit evaluation criteria or weighting schemes. The documents do not reference federal FAR clauses, specific contract clauses, or detailed quality assurance procedures; instead, they focus on licensing compliance and procedural submission requirements. No attachments, technical specifications, or referenced supporting materials are included in the available documentation. Administrative oversight is centralized through the Town Administrator, with key contacts including Mary Devlin, who can provide RFQ instructions and respond to inquiries. Overall, the contract emphasizes licensing, qualification-based selection, and flexible, project-specific negotiations, with clear procedural instructions for proposal submission and a multi-year, on-call service framework.