HOUSING SEARCH ENTITIES 5/22
Active
BD-23-1071-MFP-MF00-89001State & LocalResponse Deadline
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
General Info
Agency
Massachusetts → MFP - MFP Waiver UnitView Agency
NAICS
N/A
Place of Performance
Floor Administrative Office Boston, MA, 02109, USSet-Aside
NONE
Documents
(41)Appendix 3a-Waiver Regions Map
DOCX•other
AI Summary for Appendix 3a-Waiver Regions Map: This document titled 'Appendix 3a-Waiver Regions Map' contains a map image related to waiver regions. No additional textual content or detailed information is provided. The document appears to be a supporting visual aid rather than a primary solicitation or technical specification.
HSE 2023 RFR Bid Amendment September 2025
DOCX•amendment
AI Summary for HSE 2023 RFR Bid Amendment September 2025: This document is a bid amendment dated September 26, 2025, for the Housing Search Entities July 2023 Request for Response (RFR) issued by MassAbility, Commonwealth of Massachusetts. It updates the original RFR BD-23-1071-MFP-MF00-89001 (Agency Document Number: HSE72023) and includes new funding provisions to assist displaced residents of Gabriel House following a fire in July 2025. The amendment details the acquisition method, contract duration, renewal options, estimated funding, submission instructions, and procurement laws. It emphasizes that this is a rolling procurement with responses due by June 2, 2023, for contracts starting July 1, 2023, and clarifies that qualifying providers will be added to a master agreement list but referrals are not guaranteed.
Massachusetts Rehabilitation Commission Provider Type 35 Application
PDF•provider-application
AI Summary for Massachusetts Rehabilitation Commission Provider Type 35 Application: This document is the Massachusetts Rehabilitation Commission Home and Community Services Waiver Provider Application for Provider Type 35. It includes fields for provider name, business address, legal entity information, contact details, tax ID or Social Security number, Medicaid provider numbers, exclusion history from Medicaid or Medicare, and type of ownership. The form is intended for providers applying to participate in the Medicaid program under this specific provider type.
Commonwealth of Massachusetts Prompt Payment Discount Form
DOC•form
AI Summary for Commonwealth of Massachusetts Prompt Payment Discount Form: This document is the Commonwealth of Massachusetts Prompt Payment Discount Form, revised on 3/9/07. It is used by contractors/vendors to offer discounts for early invoice payments to the Commonwealth. The form explains the benefits of prompt payment discounts (PPD) for both contractors and the Commonwealth, outlines the discount percentages applicable for payments issued within 10, 15, 20, and 30 days, and provides space for contractors to specify their discount rates or indicate hardship if unable to offer discounts. The form also emphasizes the use of Electronic Funds Transfer (EFT) for faster payments and requires authorized signatures from contractors.
Supplier Diversity Program Form for Purchase of Service (POS) 042624
XLS•form
AI Summary for Supplier Diversity Program Form for Purchase of Service (POS) 042624: This Supplier Diversity Program (SDP) Form for Purchase of Service (POS) is required to be completed annually by providers contracting with Commonwealth Agencies. The form collects contractor contact information, provider revenue data for the UFR reporting year 2023, and details on SDP partner companies including certification types and spending amounts. It must be submitted with the provider's UFR Report and when responding to POS contract opportunities. The form was updated on 04/26/2024 and includes instructions for electronic submission in Excel 97-2003 format without a signature.
Electronic Funds Transfer Authorization Agreement - Massachusetts
PDF•form
AI Summary for Electronic Funds Transfer Authorization Agreement - Massachusetts: This document is the Electronic Funds Transfer (EFT) Authorization Agreement form for the Commonwealth of Massachusetts, revised August 2020. It is used to enroll, modify, or cancel EFT agreements with Massachusetts departments. The form collects account holder information, financial institution details, and vendor/customer contact information. It requires authorization signatures from the account holder and verification from the Commonwealth department. Instructions for completing the form and submission requirements are included, emphasizing the need for original signatures and supporting bank documents. The form ensures secure and authorized electronic payments to the specified accounts.
Appendix 8a Participant Housing Search Tracking Tool
DOCX•other
AI Summary for Appendix 8a Participant Housing Search Tracking Tool: This document is a Participant Housing Search Tracking Tool used to track contact information, core documents, housing barriers, and participation in various housing voucher programs such as LHAND Special Purpose Housing Choice Voucher, Alternative Housing Voucher Program (AHVP), and Massachusetts Housing Choice Voucher Centralized Waiting List. It includes sections for documenting participant details, required documents, housing barriers, and notes on application status and contacts. The document serves as a tracking and organizational tool rather than a solicitation or contract document.
Job Aid: Using the Q&A Tab within a COMMBUYS Bid
PDF•q-and-a
AI Summary for Job Aid: Using the Q&A Tab within a COMMBUYS Bid: This Job Aid provides detailed instructions on how to use the Q&A tab within a COMMBUYS bid. It covers accessing the Bid Q&A tab, submitting questions electronically to the buyer, and viewing answers within the bid's Q&A tab. The document highlights that only users with Seller privileges can use this feature and explains the process of acknowledging bids, accessing bids, and submitting questions. It also notes that questions can be entered until the Bid Opening Date and that agencies may set a cutoff date for responses. Additionally, it provides guidance on printing the Q&A dialogue. The document is intended to assist vendors in effectively communicating with buyers before submitting quotes in the COMMBUYS system.
MassHealth MFP Provider Agreement and Terms of Participation
PDF•contract-document
AI Summary for MassHealth MFP Provider Agreement and Terms of Participation: This document is the MassHealth Money Follows the Person (MFP) Provider Agreement and Acknowledgement of Terms of Participation for MFP Demonstration Services in Massachusetts. It outlines the provider's obligations to comply with federal and state laws, billing regulations, and program policies. The agreement includes requirements for record keeping, disclosure of ownership and control interests, licensing, and compliance with civil rights laws. It specifies the term of the agreement, conditions for termination, and the provider's certification of accuracy and truthfulness under penalty of perjury. The document is essential for providers participating in the Massachusetts MFP Demonstration Program and governs their service delivery and compliance responsibilities.
Massachusetts Rehabilitation Commission CORI Acknowledgement Form
PDF•other
AI Summary for Massachusetts Rehabilitation Commission CORI Acknowledgement Form: This document is the Criminal Offender Record Information (CORI) Acknowledgement Form used by the Massachusetts Rehabilitation Commission. It authorizes the Commission to conduct CORI checks on prospective or current employees, contract providers, volunteers, and interns for screening purposes. The form includes personal information fields such as name, date of birth, social security number, physical characteristics, and addresses. It also contains a consent statement valid for one year and instructions for withdrawal of consent. The form is verified by an employee signature and includes contact information for the Commission.
Massachusetts Substitute Form W-9 (Rev 4-2022)
PDF•tax-form
AI Summary for Massachusetts Substitute Form W-9 (Rev 4-2022): This document is the Massachusetts Substitute Form W-9, revised April 2022, used to request the Taxpayer Identification Number (TIN) and certification from individuals or entities. It includes instructions for providing the correct TIN, federal tax classification, exemptions, and certification under penalties of perjury. The form is used by requesters to obtain TINs for reporting income paid to the taxpayer to the IRS. It also covers backup withholding rules, FATCA reporting exemptions, and special instructions for partnerships and other entities. The form is essential for tax reporting compliance but is not a procurement solicitation or contract document.
Federally Required Disclosure Form Instructions for MassHealth Providers
PDF•instructions
AI Summary for Federally Required Disclosure Form Instructions for MassHealth Providers: This document provides instructions for federally required disclosures for groups/entities involved with MassHealth, including fiscal agents, managed care entities, and other providers. It outlines the legal requirements under 42 CFR §§ 455.100 - 106, 455.436, and 1002.3 for disclosing ownership, control, business transactions, and criminal convictions. The instructions specify disclosure timelines for different entities such as providers, provider applicants, fiscal agents, and managed care entities. Definitions for key terms used in the disclosure sections are also included, sourced from 42 CFR § 455.101. The document is essential for compliance with federal and state regulations governing MassHealth program administration.
Attachment 1 Cover Page for Housing Search Entity Services RFR Response
DOCX•other
AI Summary for Attachment 1 Cover Page for Housing Search Entity Services RFR Response: This document is Attachment 1, a cover page or response sheet for a Request for Response (RFR) related to Housing Search Entity Services. It includes fields for company information such as name, address, contact details, federal tax ID, DUNS number, and key personnel contacts including primary contact, CEO/President, and CFO/Business Manager. The document serves as a form to be filled out by respondents to the RFR.
Massachusetts Medicaid Program Provider Agreement and Acknowledgement of Terms
PDF•contract-document
AI Summary for Massachusetts Medicaid Program Provider Agreement and Acknowledgement of Terms: This document is the Massachusetts Medicaid Program Provider Agreement and Acknowledgement of Terms of Participation for Massachusetts Rehabilitation Commission Contracted Medicaid Home- and Community-Based Services Waiver Providers. It outlines the provider's obligations under federal and state laws, including compliance with Title XIX of the Social Security Act and Massachusetts Medicaid program policies. The agreement covers record-keeping, disclosure requirements, licensing, consent to audits, term and termination conditions, and non-discrimination policies. It is required under federal law (42 CFR 431.107) and serves as a binding contract for providers delivering Medicaid waiver services in Massachusetts.
Sample Letter to Individual with Housing Options
DOCX•other
AI Summary for Sample Letter to Individual with Housing Options: This document is a sample letter template used by a Housing Search Entity to recommend at least three affordable housing options to an individual they serve. It outlines the purpose of the letter, the process of housing search including assessment and application submission, and the roles of the Housing Search Entity and the individual. The letter is also copied to the individual's case manager and legal guardian if applicable. It includes placeholders for personalized information such as the individual's name, housing options, and contact details of the staff member.
Appendix 10 Billing Attestation for First Payment
DOCX•billing-attestation
AI Summary for Appendix 10 Billing Attestation for First Payment: This document is a Billing Attestation form related to the first payment for HSE (Housing Stability Engagement) activities. It includes sections for listing the name of the individual, HSE agency, assigned staff, and staff completing the form. The form outlines specific activities completed as of a certain date, such as assessing housing needs, completing assessments, securing core housing documents, and recommending housing opportunities. Signatures from the HSE representative and Case Manager confirm completion of activities necessary for submitting the first payment request of $500.00.
Contracting Qualification Form Instructions for New Providers
PDF•instructions
AI Summary for Contracting Qualification Form Instructions for New Providers: This document provides instructions for completing the Contracting Qualification Form required for potential new providers participating in the Executive Office of Health and Human Services (EOHHS) Purchase of Service (POS) contracting system. It outlines the purpose of the qualification review, which ensures financial and program integrity, minimizes risk, and maintains accurate provider information. The instructions cover the submission scope, including affiliated organizations, and detail the information required for the primary organization such as legal name, federal identification number, organization type, and contact details. The document emphasizes the importance of compliance with state and federal administrative requirements and offers technical assistance through the Principal Purchasing Agency (PPA). It is intended to guide new providers through the administrative qualification process concurrent with the Request for Response (RFR) bid submission.
RFR Vendor Response Checklist March 2025
DOCX•checklist
AI Summary for RFR Vendor Response Checklist March 2025: This document is the RFR Vendor Response Checklist for the Commonwealth of Massachusetts Executive Office of Health & Human Services MassAbility program, updated March 2025. It outlines required components for vendor responses to a Request for Response (RFR) solicitation, including proposal documents, resumes, business references, CORI forms, certificates, insurance, diversity plans, payment forms, organizational charts, corrective action plans, tax forms, provider agreements, and disclosure forms. The checklist ensures vendors submit all necessary documentation for compliance and evaluation in the procurement process.
Appendix 5 Housing Search Needs and Preferences Assessment
DOCX•other
AI Summary for Appendix 5 Housing Search Needs and Preferences Assessment: This document is a Housing Search Needs and Preferences Assessment form used by a qualified Housing Search Entity during an initial interview with a Program Participant. It collects information on housing preferences, location, unit size, type of housing, accessibility features, amenities, barriers to housing access, housing history, and long-term waiting list interest. The form helps plan a housing search tailored to the participant's needs and priorities. A copy is provided to the participant and their case manager as appropriate.
Instructions for Vendors Responding to Bids - COMMBUYS Submission Guide
DOCX•instructions-for-bidders
AI Summary for Instructions for Vendors Responding to Bids - COMMBUYS Submission Guide: This document provides detailed instructions for vendors on how to respond to bids through the COMMBUYS system. It covers steps from logging in, acknowledging bids, reviewing bid details, creating and submitting quotes, to handling confidential information and attachments. The guide emphasizes compliance with bid terms, acceptance of terms and conditions, and the process for revising or deleting quotes. It also highlights the importance of receiving confirmation emails upon submission. The instructions aim to ensure vendors correctly navigate the COMMBUYS platform to submit compliant and complete bid responses.
Appendix 8 Tracking Log for Housing Applications and Communications
DOCX•tracking-log
AI Summary for Appendix 8 Tracking Log for Housing Applications and Communications: This document is a tracking log used by a Qualified Housing Search Entity to monitor the progress of housing applications submitted to landlords and property management companies on behalf of individuals enrolled in state programs such as MFP Demo and ABI/MFP waiver. It includes sections for participant information, housing search entity details, and tables to track applications and communications. The form is updated weekly and shared monthly with the Case Manager to ensure proper follow-up and documentation of housing search efforts.
Appendix 12 Billing Attestation Third-Final Payment
DOCX•billing-attestation
AI Summary for Appendix 12 Billing Attestation Third-Final Payment: This document is a billing attestation form related to the HSE Part III payment, specifically for the third and final payment of $1000. It includes fields for the name of the individual, community address, date of move, and signatures from the HSE representative and case manager to confirm that the criteria for payment submission have been met, such as participant lease signing. The form serves as a certification that the agency and staff have completed the necessary activities for this payment request.
Appendix 3 Listing of Cities and Towns by MFP Region
XLSX•other
AI Summary for Appendix 3 Listing of Cities and Towns by MFP Region: This document is Appendix 3, listing cities and towns categorized by MFP Geographic Regions. It includes detailed tables of towns grouped under regions such as Northeast, Metro Boston, Southeast, and Central. The document serves as a geographic reference for these regions, providing a comprehensive listing of municipalities within each area. There are no solicitation or contract details present.
Federally Required Disclosure Form for MassHealth Providers
PDF•federally-required-disclosure-form
AI Summary for Federally Required Disclosure Form for MassHealth Providers: This document is the Federally Required Disclosure Form for MassHealth providers, fiscal agents, and managed care entities (MCEs). It outlines the federal requirements under 42 CFR §§ 455.100 - 106, 455.436, and 1002.3 for disclosing ownership and control, business transactions, and criminal convictions. The form specifies disclosure deadlines related to provider applications, contract execution, renewals, and changes in ownership. Definitions for key terms such as disclosing entity, fiscal agent, ownership interest, and significant business transaction are provided to clarify reporting obligations. The form is essential for compliance with federal and state regulations governing MassHealth program administration.
Business Reference Form for RFR
DOC•business-reference-form
AI Summary for Business Reference Form for RFR: This Business Reference Form is intended for bidders responding to a Request for Response (RFR). It requires the bidder to provide three business references, including contact information, addresses, phone numbers, fax/internet addresses, and descriptions with dates of commodities and services provided. The references will be contacted to verify the bidder's qualifications and abilities. Failure to provide obtainable references may result in the bidder's response being deemed unresponsive.
Contracting Qualification Form for Human and Social Services with EOHHS
DOCX•contracting-qualification-form
AI Summary for Contracting Qualification Form for Human and Social Services with EOHHS: This document is the Contracting Qualification Form for potential new providers seeking to contract with the Executive Office of Health and Human Services (EOHHS) in Massachusetts to provide human and social services. It includes a self-assessment screening for preliminary eligibility, requiring affirmative answers to key organizational and financial questions. The form collects detailed information about the primary organization and any affiliated entities, including organization type, corporate address, financial/audit information, and submission materials. It also contains certifications related to related party disclosures and federal compliance. The form is intended to determine eligibility and facilitate contracting with EOHHS agencies.
MA DOR Certificate of Good Standing Information
DOCX•other
AI Summary for MA DOR Certificate of Good Standing Information: This document provides a link to the Massachusetts Department of Revenue (MA DOR) website section for requesting a Certificate of Good Standing. It guides users to the appropriate webpage where organizations or individuals can request the certificate. The document does not contain solicitation or contract information.
Job Aid: Create a Quote in COMMBUYS
PDF•job-aid
AI Summary for Job Aid: Create a Quote in COMMBUYS: This Job Aid provides detailed instructions for sellers on how to create a quote in response to a bid using the COMMBUYS system. It includes step-by-step directions starting from logging into the COMMBUYS website, navigating to the Bids tab, acknowledging receipt of bids, and submitting quotes. The document emphasizes the importance of reading the entire bid and attachments, following file upload instructions, and adhering to COMMBUYS requirements. It also explains key bid information displayed in the system such as bid number, description, opening date, purchaser, and bid type. The aid is designed to assist vendors in properly responding to bids to ensure their quotes are considered.
Bid Amendment per EO599 May 2024
DOCX•amendment
AI Summary for Bid Amendment per EO599 May 2024: This document is a bid amendment dated May 7th, 2024, announcing new scoring criteria and forms requirements effective from that date. It references Executive Order 599 from the Massachusetts Supplier Diversity Office and provides a link to the official policy document. The amendment notes that previously awarded bidders before this date are not required to take further action. The document is issued by the MRC Procurement Unit and invites questions regarding the new requirements.
Response Evaluation and Scoring for POS Bid 89001 April 2024
DOCX•response-evaluation
AI Summary for Response Evaluation and Scoring for POS Bid 89001 April 2024: This document provides the response evaluation criteria and scoring breakdown for Bid Solicitation #89001 dated April 2024. It details the review criteria for the Supplier Diversity Program (SDP) Plan, including completion of the SDP form, partnership with certified SDOs, previous fiscal year spending, and committed current fiscal year spending. The total potential points for this section are 35 out of 135 possible points. Each criterion is scored within specified ranges, with detailed point allocations for completeness, partnership certification, and spending amounts.
Appendix 4 Housing Search Referral Form
DOCX•referral-form
AI Summary for Appendix 4 Housing Search Referral Form: This document is a Referral Form for Housing Search Entity Services used by Case Managers to refer individuals enrolled in specific programs such as the Money Follows the Person (MFP) Demonstration grant, Acquired Brain Injury (ABI)/Moving Forward Plan (MFP) Home and Community Based Services (HCBS) Waivers, or MRC state-funded programs. The form collects detailed information about the program participant, referral details, and housing needs. It is submitted to a selected Housing Search Entity, which must respond within two business days. The form includes fields for participant information, program details, housing requirements, and any special accommodations or barriers to housing.
Massachusetts Commonwealth Standard Contract Form and Instructions
PDF•contract-document
AI Summary for Massachusetts Commonwealth Standard Contract Form and Instructions: This document is the Standard Contract Form jointly issued by the Office of the Comptroller, Executive Office for Administration and Finance, and Operational Services Division of the Commonwealth of Massachusetts. It serves as the default contract form for all Commonwealth Departments unless another form is prescribed. The form includes sections for contractor and department information, contract type, compensation details, prompt payment discounts, contract performance description, anticipated start and end dates, and certifications. It incorporates by reference the Standard Contract Form Instructions, Contractor Certifications, and Commonwealth Terms and Conditions, which are legally binding. The document outlines the hierarchy of contract documents and emphasizes compliance with Massachusetts regulations and policies.
Housing Search Roles and Responsibilities Agreement
DOCX•agreement
AI Summary for Housing Search Roles and Responsibilities Agreement: This document is a Housing Search Roles and Responsibilities Agreement between a Qualified Housing Search Entity (HSE) and a Program Participant. It outlines the cooperative roles and responsibilities of both parties in the housing search process, emphasizing teamwork and accountability. The HSE commits to assessing needs, sharing housing opportunities, assisting with applications, and advocating for accommodations. The Participant agrees to engage in assessments, respond to inquiries, complete applications timely, and meet deadlines for leasing. Signatures from involved parties formalize the agreement.
Commonwealth Terms and Conditions 102519
PDF•contract-terms-and-conditions
AI Summary for Commonwealth Terms and Conditions 102519: This document titled 'Commonwealth Terms and Conditions' dated October 25, 2019, is issued jointly by the Executive Office for Administration and Finance, the Office of the Comptroller, and the Operational Services Division for use by all Commonwealth of Massachusetts Departments and Contractors. It outlines the standard contractual terms including contract effective start date, payments and compensation, payment mechanisms, contract termination or suspension, written notice requirements, confidentiality obligations, record-keeping and retention, assignment, and subcontracting provisions. These terms are incorporated by reference upon execution of the Standard Contract Form and govern performance, deliverables, and contractor obligations under Commonwealth contracts.
Environmentally Preferable Products Evaluation Form
DOCX•evaluation-form
AI Summary for Environmentally Preferable Products Evaluation Form: This document is an Environmentally Preferable Products / Practices Form intended for bidders to communicate their sustainable business practices and environmental initiatives. It is used as an evaluation tool in procurement processes, allowing bidders to receive additional points for environmental initiatives substantiated in the form. The form covers topics such as corporate sustainability policies, sustainability reports, sustainable procurement practices, packaging, shipping/transportation, training and education, and certifications. It encourages bidders to provide detailed information and attach supporting documents or links. The form aims to promote environmentally responsible procurement and best value in the evaluation phase of Requests for Responses (RFR) or Requests for Quotations (RFQ).
Appendix 9 Rating Form for Housing Search Services
DOCX•rating-form
AI Summary for Appendix 9 Rating Form for Housing Search Services: This document is a Rating Form used by reviewers to evaluate bidders for a contract related to housing search services for low-income populations, including people with disabilities and elders. It includes categories such as bidder qualifications, experience, understanding of barriers, capacity, staff qualifications, and language proficiency. The form assigns maximum scores for each category, totaling 110 points, with a minimum qualifying score of 70 points required for consideration. The form also mentions the possibility of feedback and reapplication during the procurement duration.
Appendix 11 Billing Attestation for Second Payment
DOCX•billing-attestation
AI Summary for Appendix 11 Billing Attestation for Second Payment: This document is a Billing Attestation form related to the HSE Part II Payment for the second payment of $2000. It lists activities completed by the HSE agency staff, such as completing housing applications, mailing and tracking them, identifying housing options, and notifying case managers of accommodations. The form requires signatures from the HSE representative and the Case Manager to confirm completion of the necessary activities for payment submission.
CORI Assurance Letter for RFR Services
DOCX•assurance-letter
AI Summary for CORI Assurance Letter for RFR Services: This document is a CORI Assurance Letter confirming that all employees providing services under the referenced RFR have undergone CORI checks with satisfactory results, have been screened against the Federal Health Care Programs exclusion list, and have attended mandatory reporting trainings. It includes a section for an authorized signatory and date of assurance submission to MRC.
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Timeline
PhaseSolicitation
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Solicitation
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Submission deadline
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Organization & Contact Information
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AgencyMassachusetts → MFP - MFP Waiver Unit
Contacts1 person available
OfficeFloor
Administrative Office
Boston, MA, 02109, US
Office AddressFloor
Administrative Office
Boston, MA, 02109, US
Contacts
David BarachPurchaser
Full Description
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The Massachusetts Rehabilitation Commission (MRC) seeks to create a pool of qualified Housing Search Entities (HSEs) to perform specific housing search tasks ( as outlined beginning on page 9) to assist in finding community-based housing for adults with disabilities and elders served by the Money Follows the Person (MFP-Demo) Demonstration grant, the Acquired Brain Injury (ABI) and Moving Forward Plan (MFP) Home and Community Based Services (HCBS) Waivers, and other MRC state-funded programs.
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