This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on August 25, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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HQ Maintenance Services

Closed

HQC01026QE022Federal

Submission Closed08/26/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 238990

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AI Contract Overview

Solicitation HQC01026QE022 is a request for quotation from the Defense Commissary Agency for comprehensive facility and equipment maintenance services at the Vogelweh Headquarters in Kapaun, Germany. The contract covers a five-year period of performance, including a mandatory 30 to 45-day phase-in period, and requires the contractor to provide all labor, management, and materials for preventive, unscheduled, and emergency maintenance. Key operational requirements include a 24/7/365 emergency response protocol with a three-hour on-site arrival time and the use of the Service Order Management System (SOMS) for all work orders, billing, and documentation. The contractor must maintain an internal workforce capable of performing 70 percent of the requested work and ensure all personnel are proficient in English. The contract emphasizes strict environmental and quality standards, including full liability for refrigerant management with annual leak reports due every January 30th and a two-year legal guarantee on all parts and installations per EU Directive 2019/771. Performance is monitored through a detailed requirement summary, with non-conforming work requiring correction within seven days to avoid payment cancellation. Administrative requirements include electronic invoicing via Wide Area WorkFlow (WAWF) and adherence to NIST SP 800-171 for cybersecurity. Award decisions will be based on a best-value trade-off considering technical capability, past performance, and price.

General Info

Comprehensive facility maintenance in Germany with emergency response, refrigerant tracking, two-year guarantee, and strict English documentation requirements.

Agency

Department Of Defense → Defense Commissary Agency- Eur Area

NAICS

238990 - All Other Specialty Trade Contractors

Place of Performance

Kapaun/Vogelweh, DE-RP, DEU

Set-Aside

NONE

Documents

A.09.01.10 Combined Synopsis Attachment 2 Pricing Worksheet

8 pages · pricing-worksheet

High

Annex E Emergency Criteria HVAC Doors Electrical Plumbing Alarm

1 page · sow

High

Annex F Inventory Change Instructions HQ

3 pages · sow

High

Annex G Delivery Matrix HQ

1 page · delivery-matrix

High

Annex H Performance Requirement Summary

4 pages · performance-requirement-summary

High

Defense Commissary Agency RFQ HQC01026QE022 Combined Synopsis Solicitation

48 pages · rfq

High

Delivery Matrix Annex G for Contract A.09.01.07

1 page · delivery-matrix

High

Emergency Criteria Annex E HVAC and Building Systems

1 page · sow

High

HQC01026QE022 RFQ Combined Synopsis/Solicitation

48 pages · rfq

High

HQC01026QE022 RFQ – DeCA Vogelweh Headquarters Maintenance

48 pages · rfq

High

Instructions for Maintenance Contract Inventory Completion

3 pages · instructions

High

Inventory Tag Instructions for DECA Equipment

1 page · specifications

High

Inventory Tag Instructions for DECA Facilities

1 page · specifications

High

Performance Requirement Summary Annex H

4 pages · performance-requirement-summary

High

Performance Work Statement for Facility and Equipment Maintenance - DeCA

13 pages · sow

High

PM Number 250464 261PM2512822 - Preventive Maintenance Checklist

1 page · sow

High

Questions and Answers for DeCA Contract CLINs

2 pages · q-and-a

High

A.09.01.03 Annex C Current Inventory HQ

10 pages · inventory-list

Low

A.09.01.11 Solicitation Attachment 3 Site Visit Directions

2 pages · other

Low

Annex A Items That May Require Repair HQ

12 pages · other

Low

Annex A Items That May Require Repair HQ

12 pages · other

Low

Annex B Items Excluded from Contract HQ

6 pages · other

Low

Annex B Items Excluded from Contract HQ

6 pages · other

Low

Annex C Current Inventory HQ

10 pages · inventory-list

Low

Sample Work Orders Past 2 Years

6 pages · past-performance

Low

Sample Work Orders Past 2 Years - European HQS

6 pages · past-performance

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

3 updates

PhaseClosed

PostedAug 4

Presolicitation

Type ChangedAug 6

Presolicitation → Combined Synopsis

Notice updatedAug 11

The notice description changed.

Notice updatedAug 20

Response deadline changed from Aug 21, 2026 to Aug 26, 2026. The notice description changed.

Notice updatedAug 25

The notice description changed.

Response DeadlineAug 26

Deadline has passed

Submission Closed

08/26/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Defense Commissary Agency- Eur Area

Contacts2 people available

OfficeAPO, AE, 09021, USA

Organization / AgencyDepartment Of Defense → Defense Commissary Agency- Eur Area

Office AddressAPO, AE, 09021, USA

Contacts

Nicholas Ruppert

contact@example.gov

Daniel Ellis

contact@example.gov

Full Description

Date of update: 25 August 2026: Combined Synopsis Update 3: A.09.01.12 Questions and Answers, and A.09.01.13 Example HQ Service Panel PM has been added to the attachments. A.09.01 Combined Synopsis Solicitation (HQ Buildings Maintenance) Update 1 Correction has been attached correcting the combined synopsis closing date to 26 August 2026.

Date of update: 20 August 2026: Combined Synopsis Update 2: The combined synopsis has been extended until Wednesday, 26 August 2026. An upcoming update will be posted to answer all questions received from industry.

Date of update: 11 August 2026: Combined Synopsis Update: A.09.01.11 Solicitation Attachment 3 Site Visit Directions

Date of posting 6 August 2026: The Performance Work Statement (PWS) defines the requirements for a non-personal services contract to provide Preventive (PM), Unscheduled (UM), and Emergency Maintenance (EM) for the Defense Commissary Agency (DeCA) Vogelweh Headquarters in Germany. The contractor is responsible for providing all qualified labor, management, materials, and specialized tools to ensure the continuous, safe, and compliant operation of all facilities, infrastructure, utilities, and refrigeration systems.

Maintenance & Response Protocols:

PM: Requires a 100% initial equipment/refrigerant inventory (updated semi-annually) and execution of scheduled checks.

UM: Detailed cost estimates must be submitted via the online Service Order Management System (SOMS) within 14 days, with repairs completed within 45 days of approval.

EM: Operates 24/7/365 with a 3-hour on-site response time. Repairs under €3,000 must be mitigated or fixed immediately; those exceeding €3,000 require immediate COR coordination.

Systems & Data Integrity: All work orders, inventories, and billing must be managed via SOMS. Documentation must be fully compatible with Microsoft Office, and all communication, logs, and briefings must be in English.

Environmental & Liability Standards: The contractor is strictly liable for refrigerant management, requiring detailed tracking for units with greater than or equal to 3kg of gas and an annual leak report due every January 30th.

Quality & Warranties: Fully incorporates EU Directive 2019/771, providing a 2-year legal guarantee on all parts and installations. Non-conforming work must be corrected within 7 days, or the work order faces cancellation without payment.