HQ Maintenance Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The contract is for comprehensive maintenance services at the Defense Commissary Agency Vogelweh Headquarters in Germany, covering preventive, unscheduled, and emergency repairs for all facilities, infrastructure, utilities, and refrigeration systems. The contractor must provide fully qualified labor, materials, and specialized tools to ensure continuous, safe, and compliant operations, with all work managed through the online Service Order Management System. Preventive maintenance requires a complete initial inventory of equipment and refrigerants, updated every six months, while unscheduled repairs demand detailed cost estimates submitted within 14 days and completed within 45 days of approval. Emergency responses are required around the clock with a strict three-hour on-site arrival window; repairs under €3,000 must be addressed immediately, while those exceeding that amount require immediate coordination with the Contracting Officer’s Representative. All documentation, communications, and logs must be in English and compatible with Microsoft Office. The contractor is held strictly liable for refrigerant management, including detailed tracking for any unit containing 3kg or more of refrigerant and an annual leak report due each January 30th. All work carries a two-year legal guarantee under EU Directive 2019/771, and any non-conforming work must be corrected within seven days or face cancellation without payment. Technicians must obtain military installation access passes, wear company uniforms with visible identification, log in and out for every task, and brief store management upon arrival and departure. The solicitation is open to all responsible sources, with no set-asides or noncompetitive actions applicable, and qualification details are outlined in the draft requirements. The anticipated award date is September 1, 2026, and responses must be submitted by August 21, 2026. Contact for inquiries is Nicholas Ruppert or Daniel Ellis at the Kapaun Air Station APO address.
General Info
Agency
NAICS
Place of Performance
Kapaun/Vogelweh, DE-RP, DEUSet-Aside
Documents
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Timeline
Response Deadline
Organization & Contact Information
Full Description
Point of Contact:
Contract Specialist, Nicholas Ruppert, Non-Resale Unit 3060, Building 2780 Kapaun Air Station
APO, AE 09021, Nicholas.Ruppert@deca.mil
Contracting Officer, Daniel Ellis, Non-Resale Unit 3060, Building 2780 Kapaun Air Station APO, AE 09021, Daniel.Ellis@deca.mil
Set asides: Not applicable.
Codes for Services or Supplies.
PSC/FSC: Z1JZ - Maintenance of Miscellaneous Buildings
NAICS: 238990 – All Other Specialty Trade Contractors
Description.
The Performance Work Statement (PWS) defines the requirements for a non-personal services contract to provide Preventive (PM), Unscheduled (UM), and Emergency Maintenance (EM) for the Defense Commissary Agency (DeCA) Vogelweh Headquarters in Germany. The contractor is responsible for providing all qualified labor, management, materials, and specialized tools to ensure the continuous, safe, and compliant operation of all facilities, infrastructure, utilities, and refrigeration systems.
Maintenance & Response Protocols:
PM: Requires a 100% initial equipment/refrigerant inventory (updated semi-annually) and execution of scheduled checks.
UM: Detailed cost estimates must be submitted via the online Service Order Management System (SOMS) within 14 days, with repairs completed within 45 days of approval.
EM: Operates 24/7/365 with a 3-hour on-site response time. Repairs under €3,000 must be mitigated or fixed immediately; those exceeding €3,000 require immediate COR coordination.
Systems & Data Integrity: All work orders, inventories, and billing must be managed via SOMS. Documentation must be fully compatible with Microsoft Office, and all communication, logs, and briefings must be in English.
Environmental & Liability Standards: The contractor is strictly liable for refrigerant management, requiring detailed tracking for units with greater than or equal to 3kg of gas and an annual leak report due every January 30th.
Quality & Warranties: Fully incorporates EU Directive 2019/771, providing a 2-year legal guarantee on all parts and installations. Non-conforming work must be corrected within 7 days, or the work order faces cancellation without payment.
On-Site Security: Technicians must secure military installation passes, wear company uniforms with visible ID, log in/out of facilities for every task, and brief store management upon arrival and departure.
Procedures: Simplified.
Anticipated Award Date: 1 September 2026
World Trade Organization Government Procurement Agreement (WTO GPA) Items: Not applicable but this yearly acquisition strategy and WTO posting notice previously provided by Notice ID DECAWTO2026.
Technical Data: Draft Requirements are provided.
Equitable adjustments: Not applicable.
All responsible sources may submit a quotation upon issuance of the solicitation will be considered by DeCA.
Noncompetitive contract actions: Not applicable.
Qualification Requirement: See draft requirements for detailed contractor and personnel qualification requirements.
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