HR Benefits - Medical, Dental, and Vision

The Travis County Healthcare District, also known as Central Health, is seeking comprehensive medical, prescription drug, dental, and vision solutions through RFP 2605-004 to support its self-funded employee benefit plans. The primary objectives are to secure high-quality, cost-effective coverage that mitigates financial risk, enhances benefits for employees, and evaluates current plans against emerging market options. Vendors may respond to one or all lines of coverage, and multiple awards may be made based on evaluation criteria outlined in Section VII of the RFP. Proposals must be submitted electronically via Bidnet Direct by 2:00 PM Central Time on June 11, 2026, with one hard copy delivered to the Central Health Purchasing Office in Austin, Texas. The solicitation requires detailed responses including completed exhibits for pricing, service level agreements, and compliance documentation, and mandates organizational structure, key personnel identification, and full adherence to format requirements to avoid disqualification. Contract performance will be centered at Central Health’s main facility in Austin, with the contractor fully accountable for service delivery and compliance with all regulatory standards, including HIPAA, ADA, and Texas state laws. A mandatory Business Associate Agreement governs the handling of protected health information, requiring robust technical, physical, and administrative safeguards, breach reporting within 48 hours, and indemnification of Central Health for violations. The initial contract term is one year, with four optional one-year renewals at the District’s discretion, and proposers are encouraged to offer multi-year rate guarantees. Conflict of interest disclosures, subcontractor certifications, and socioeconomic status representations (MBE, WBE, VOSB) are required, along with certification that neither the proposer nor its partners are debarred or suspended. Security requirements are strict, with IT systems subject to evaluation and non-compliance leading to immediate disqualification. Invoicing must be sent electronically to finance@centralhealth.net, and while formal FAR clauses are absent, internal PBM structure templates and financial reporting mechanisms like PEPM and rebate reconciliations form the basis of post-award administration. No formal contract value is specified, and contract type remains undisclosed, but the selection will be based on overall responsiveness and value, not solely on price.