HVAC and Life-Cycle Replacement Assessment

The Wake County Board of Education is soliciting proposals under solicitation number 251-27-155 to award an Agency Specific Contract for an HVAC and Life-Cycle Replacement Assessment. The primary objective is to transition the district from a reactive replace-when-it-fails model to a predictable, risk-based life-cycle asset management program. The selected firm will be responsible for developing a comprehensive three-to-five-year plan that includes a districtwide inventory of major HVAC and life-cycle assets, condition assessments, and a prioritization methodology based on failure probability, energy efficiency, and regulatory requirements. Key deliverables include a funding and financial roadmap, a maintenance improvement plan to extend asset life, and the development of internal Standard Operating Procedures. The contract has a performance period of one year from the date of execution. Proposals must be submitted electronically via the electronic Vendor Portal by October 1, 2026. Evaluation will be based on technical specifications and cost proposals provided in the required attachments. Payment terms are set at Net 30 days, and the contract is not subject to federal funding. Vendors must be qualified to do business in North Carolina, comply with E-Verify and registry check requirements, and adhere to specific insurance and ethics standards. The primary point of contact for this engagement is Clarence Rogers.