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HVAC Filter and Belt Supply

Active

Federal

Response Deadline09/15/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract opportunity with the USDA Forest Service involves the sourcing and delivery of HVAC filters and industrial drive belts for prime contractors operating at the Grey Towers National Historic Site in Milford. The scope of work requires providing filters of various sizes and MERV ratings, as well as drive belts that meet specific manufacturer requirements for 18 air handling units and ventilators. The contract is designated as a total Small Business Set Aside under NAICS code 423810. Interested parties must respond by September 15, 2026, to provide the necessary supplies directly to the site or the prime contractor.

General Info

USDA subcontract for HVAC filters and drive belts at Grey Towers National Site.

Agency

Department Of Agriculture → USDA Forest ServiceView Agency

NAICS

423810 - Construction and Mining (except Oil Well) Machinery and Equipment Merchant WholesalersView NAICS

Place of Performance

Milford, PA, 18337, USA

Set-Aside

SBA

Documents

This scope was carved out of 12444326Q0044.

The full solicitation package (8 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

HVAC services at Grey Towers Historical Site, PA

AI Contract Breakdown

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Timeline

PostedSep 2

subcontract

Response DeadlineSep 15

Submission deadline

Response Deadline

09/15/2026, 09:00:00 PM UTCin 4 days

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Organization & Contact Information

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AgencyDepartment Of Agriculture → USDA Forest Service

ContactsNo contacts available

OfficeN/A

Organization / Agency

Department Of Agriculture → USDA Forest Service

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies air filters and drive belts for prime contractors on USDA projects. Sources and delivers HVAC filters of various sizes and MERV ratings and industrial drive belts that meet manufacturer specifications for 18 AHU units and ventilators at the Grey Towers National Historic Site. Delivers all required filters and belts to the site or prime contractor.

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HVAC services at Grey Towers Historical Site, PA

Solicitation # 12444326Q0044

Solicitation 12444326Q0044 is a combined synopsis and request for quotation issued by the USDA Forest Service for annual preventative HVAC maintenance services at the Grey Towers National Historic Site in Milford, Pennsylvania. This firm-fixed-price acquisition is a total small business set-aside under NAICS code 238220. The scope of work includes scheduled maintenance for 18 air handling units, including filter and belt replacements twice yearly, as well as the spring start-up and fall shut-down of chillers, boilers, and furnaces. The contractor is also required to provide unscheduled emergency and non-emergency service calls, with a mandatory four-hour response time for emergency breakdowns. The base period of performance runs from October 1, 2026, to September 30, 2027, with options to extend for up to three additional years through September 30, 2030. Award will be granted to the offeror with the highest technical rating, provided the price is fair and reasonable and past performance is acceptable or neutral. Evaluation criteria focus on relevant experience, the ability to meet the Statement of Work, and the capacity to adhere to schedule requirements. All work must comply with manufacturer specifications, current International Building Codes, Forest Service Specifications FP-14, and OSHA regulations. Offerors must submit their quotations via email to the designated point of contact by September 15, 2026. The contract also incorporates specific regulatory requirements, including the Service Contract Act wage determinations for Pike County, Pennsylvania, and Buy American provisions.

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