This Combined Synopsis/Solicitation opportunity from Department Of Homeland Security was posted on February 13, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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HVAC Performance Maintenance Services USCG Sta. Tybee

Closed

70Z036-25-Q-0029Federal

Submission Closed02/21/2025, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811310

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Solicitation # 39481

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DAS Procurement

POSTED

about 12 hours ago

DEADLINE

in about 1 month

AI Contract Overview

This contract is a small business set-aside opportunity issued by the Department of Homeland Security's Office of Base Charleston, seeking HVAC maintenance services at USCG Station Tybee in Savannah, Georgia. The solicitation, numbered 70Z036-25-Q-0029, is a firm fixed-price contract awarded through simplified acquisition procedures, with the goal of selecting the most advantageous offer based on lowest price and technical acceptability. The scope involves providing comprehensive HVAC maintenance at the specified location, with work expected to commence within five days of award. The contract includes a base period with four additional option years, allowing for potential extension up to a total of five years, contingent upon government notice and approval. Offerors are required to submit proposals by February 21, 2025, at 11 a.m., via email, including a detailed cost breakdown and past performance documentation to demonstrate relevant experience. A mandatory site visit is scheduled between February 11 and 13, 2025, to verify site requirements, with access contingent upon prior scheduling. The contract emphasizes compliance with applicable FAR and HSAR clauses, and vendors must be registered and active in the System for Award Management (SAM). The solicitation also incorporates specific wage determinations and instructions for proposal submission, with the award anticipated shortly after the closing date. Additional documentation addresses related installation questions, such as access control system requirements, highlighting the importance of existing infrastructure and hardware considerations.

General Info

HVAC maintenance services contract for USCG Station Tybee, set aside for small businesses.

Agency

Department Of Homeland Security → Base Charleston

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

GA, 31410, USA

Set-Aside

SBA

Documents

70Z036-25-Q-0029 HVAC Maintenance Q&A

2 pages · q-and-a

High

70Z036-25-Q-0029 HVAC Preventive Maintenance Services

6 pages · rfq

High

PWS HVAC Services - USCG STA Tybee

sow

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

5 updates

PhaseClosed

PostedJan 30

Combined Synopsis

Notice updatedJan 30

The notice description changed.

Notice updatedFeb 4

The notice description changed.

Notice updatedFeb 10

The notice description changed.

Notice updatedFeb 12

Notice details unchanged. Attachments may have changed.

Notice updatedFeb 13

Notice details unchanged. Attachments may have changed.

Response DeadlineFeb 21

Deadline has passed

Submission Closed

02/21/2025, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Homeland Security → Base Charleston

Contacts2 people available

OfficeN CHARLESTON, SC, 29405, USA

Organization / AgencyDepartment Of Homeland Security → Base Charleston

Office AddressN CHARLESTON, SC, 29405, USA

Contacts

Evan Estep

Adam Hitchcox

Full Description

This combined synopsis/solicitation for services is prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The solicitation number is 70Z036-25-Q-0029. Applicable North American Industry Classification Standard (NAICS) codes are: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, size standard: $12.5 Million This requirement is for a firm fixed price services contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13 and part 15 The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, LOWEST PRICE, TECHNICALLY ACCEPTABLE (LPTA). When submitting your proposals, request a price breakdown of the following: Cost of labor and supervision for HVAC maintenance per provided PWS Prospective contractors must also provide along with your proposal, past performance documents which will be used to determine expertise to perform work requested. Contract will be awarded to the vendor who can perform the work outlined in the provided SOW in the time frame needed by unit. Past Performance and Cost factors will also be used when selecting the award. Anticipated award date: 5 business days after close of solicitation, 21 February 2025 Quotes are to be received no later than close of business (11 a.m.) on 21 February 2025. Quotes can be email to: Adam.S.Hitchcox@uscg.mil Telephone and mail requests of quotes, will not be accepted, a formal notice of changes (if applicable) will be issued in Sam.Gov Wage determinations: 2015-4491, Rev 24 dated 12/23/2024 SCOPE OF WORK: Contractor to provide HVAC maintenance services at USCG STATION TYBEE, 11 COCKSPUR ISLAND RD, FORT PULASKI NATIONAL PARK, SAVANNAH, GA 31410 Location: USCG STATION TYBEE, 11 COCKSPUR ISLAND RD, FORT PULASKI NATIONAL PARK, SAVANNAH, GA 31410 Period: Performance of work is expected to commence within 5 days after the award. This award will be a base plus 4 option years. 52.217-9 Option to Extend the Term of the Contract The Government may extend the term of this contract by written notice to the Contractor provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least __60___ days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. Site visit: It is required that a site visit is performed at the Station to field verify the requirements within the PWS. Site Visit Dates: February 11, 2025 - February 13, 2025, between 9:30 AM to 1:00 PM. To schedule a site visit, vendors shall contact the Point of Contact (POC) via email with the following information in the email: Company name That the site visit is for the HVAC maintenance project Requested day and time for the site visit (please include a peferred day/time as well as a couple alternate times) Names of all personnel that will be doing the site visit POC: Chief Petty Officer Evan Estep, email (preferred communication method): Evan.C.Estep@uscg.mil Phone (912) 786-5440. Vendors shall contact the POC to schedule a date and time within the site visit dates and times. Access can be denied if vendor shows up without notice. Q&A's: Questions concerning the work requested must be sent to Adam.S.Hitchcox@uscg.mil by COB 21 February 2025. These Q&A's will be answered and posted to this solicitation as an amendment to solicitation prior to close. 52.212-1 -- Instructions to Offerors -- Commercial Items. (DEVIATION 2018-O0018) Instructions to Offerors -- Commercial Items (June 2020) 52.212-3 Offeror Representations and Certifications -- Commercial Items (June 2020) Work hours: Monday through Friday, 0800 - 1500 (8 am - 3 pm) No weekends or Holidays authorized. See attached applicable FAR Clauses by reference. Offerors may obtain full text version of these clauses electronically at: www.arnet.gov/far The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov. Request Company's tax ID information and UEI number. Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an - ACTIVE status prior to award. Vendors must ensure that the above listed NAICS codes are listed on their SAM registration to perform this type of service.