This Solicitation opportunity from Department Of Defense was posted on September 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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HVAC Replacement/Repair Base-wide

Closed

W50S8U-26-R-A014Federal

Submission Closed09/16/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 238220

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Solicitation # mjcc-exhaust-fans-bld-1429

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Solicitation # keystone-job-corps-hvac-units-maintenance

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Solicitation # centennial-dry-sprinkler-system-compressor-replacement-services

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Management & Training Corporation/Centennial Job Corps Center

POSTED

about 3 hours ago

DEADLINE

in about 1 month

AI Contract Overview

The Oklahoma Air National Guard is seeking a Firm Fixed Price contract for base-wide HVAC replacement and repair at the Tulsa Air National Guard Base. This total small business set-aside, under NAICS code 238220, has an estimated construction magnitude between $250,000 and $500,000. The scope of work includes the removal and replacement of HVAC equipment across multiple facilities, specifically highlighting rooftop unit replacements at Building 402 and cooling system updates for the communication vault in Building 230, which must be capable of at least 10 tons of cooling. The contractor is responsible for providing all labor, materials, and equipment, ensuring compliance with local, state, and federal environmental health and safety regulations, and disposing of all debris off-base. Proposals are due by 10:00 AM CDT on September 16, 2026. Award will be based on a Lowest Price Technically Acceptable (LPTA) source selection process, evaluating offerors on price, technical capability, small business participation, and past performance. Successful offerors must be registered in the System for Award Management (SAM) and provide performance and payment bonds. The period of performance requires the contractor to begin work within 30 calendar days of award, with a total completion timeline of 180 calendar days. All work must adhere to the Davis-Bacon Act wage determinations for Tulsa County and comply with strict security and antiterrorism training requirements for base access.

General Info

Oklahoma Air National Guard HVAC replacement contract, $250k-$500k, LPTA award, due September 2026.

Agency

Department Of Defense → W7NV Uspfo Activity Okang 138

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

Tulsa, OK, 74115, USA

Set-Aside

SBA

Documents

138FW Contractor/Tenant Unit Safety & Accident Prevention Guide

11 pages · sow

High

Copy of RFIs HVAC 27 Aug 26 - Questions and Answers

1 page · q-and-a

High

Heat Load Calculator - Vault

specifications

High

OK20260053 Wage Determination - Tulsa County, Oklahoma

5 pages · wage-determination

High

RFIs HVAC_11Sep26

q-and-a

High

W50S8U26RA0140001 HVAC Replacement/Repair Base-wide Solicitation

41 pages · rfp

High

W50S8U26RA0140002 - HVAC Replacement/Repair Base-wide

ifb

High

W50S8U-26-R-A014 HVAC Replacement/Repair Site Visit Slides

14 pages · rfp

High

W50S8U26RA014 Solicitation and Award - HVAC Replacement/Repair Base-wide

41 pages · ifb

High

XHZG262004 Base Wide HVAC Repair SOW

6 pages · sow

High

XHZG262004 Base Wide HVAC Repair SOW

6 pages · sow

High

XHZG262004 Base Wide HVAC Statement of Work

sow

High

138 FW EMS Commitment Statement

2 pages · other

Low

HVAC RFI Answers Batch 1

q-and-a

Low

HVAC RFI Q&A for Buildings 230, 240, 402

1 page · q-and-a

Low

Site Visit Sign-In Sheet - HVAC Replacement/Repair Basewide, Tulsa ANG

other

Low

W50S8U-26-R-A014 Pre-Proposal Conference & Site Visit Minutes

2 pages · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

5 updates

PhaseClosed

PostedAug 19

Solicitation

Notice updatedAug 26

The notice description changed.

Notice updatedAug 27

The notice description changed.

Notice updatedSep 3

The notice description changed.

Notice updatedSep 9

Response deadline changed from Sep 10, 2026 to Sep 16, 2026. The notice description changed.

Notice updatedSep 11

The notice description changed.

Response DeadlineSep 16

Deadline has passed

Submission Closed

09/16/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W7NV Uspfo Activity Okang 138

Contacts2 people available

OfficeTULSA, OK, 74115-1699, USA

Organization / AgencyDepartment Of Defense → W7NV Uspfo Activity Okang 138

Office AddressTULSA, OK, 74115-1699, USA

Contacts

Amanda Lonsdale

Hassan Bakhshandeh

Full Description

11 September 2026: Amendment 0002 has been added to this solicitation, this incorporates RFIs HVAC_11Sep26 and an updated SOW dated 10 Sep 26 to include the 3-ton unit in B230; be sure to acknowledge all amendments prior to submitting your proposal. Deadline is 16 Sep 2026 at 10:00 AM CDT.

09 September 2026: Solicitation closing date has been extended to 10:00AM CDT on 16 Sept 26. We are extending due to the number of RFIs received and delays in answers. Additionally, another amendment is anticipated to be posted by COB 10 Sept.

03 September 2026: Batch 01 of requests for information with answers. More to follow NLT COB 8 Sept.

27 August 2026: Solicitation updated: CLIN 0001 and Option CLIN 1003 have swapped places. Additionally, the SOW has been updated with change for Building 230 System Replacement (now Option CLIN 1003) for the new unit to be capable of at least 10 tons of cooling.

26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26

The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide. This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.

The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

SITE VISIT:
Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.
Commercial Inspection Facility
4408 N. Mingo Road
Tulsa, OK 74116

All visitors will require a REAL ID to gain access to the installation.
All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:
Sponsor Information: Amanda Lonsdale
Email: 138.FW.MSC@us.af.mil
Phone: 918-833-7250
Site: Tulsa Air National Guard Base, OK
The site visit is not required to submit a proposal, but is highly encouraged.

REQUESTS FOR INFORMATION:
All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.

Proposal Submission Information:
The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation.

EVALUATION OF RESPONSES / FACTORS:
Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.

The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.

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