HVAC System at the Formby Unit

The Texas Department of Criminal Justice is soliciting bids for the procurement and installation of a new HVAC system at the Formby Unit, including the removal of existing equipment. The solicitation, identified as IW249545 and posted on April 22, 2026, with a response deadline of June 1, 2026, is scoped under NAICS code 238220 and targets a single delivery and installation at the project site in Plainview, Texas. The vendor is responsible for all aspects of the project, including proper handling, storage, and delivery of equipment in original manufacturer packaging that protects against physical, chemical, and environmental hazards, with all spare parts and components required to be clearly labeled. The work must comply with industry standards, OSHA regulations, ASME, ASTM, NFPA, ASHRAE, UL, and ETL requirements, and all installations must be verified through field testing and documentation that confirms conformance to specifications. Inspection and acceptance occur on-site by TDCJ representatives, and acceptance is contingent upon full compliance, with no delivery accepted until installation readiness is confirmed. Award will be based on best value, considering price, past performance, quality, and other factors, without assigned weights or numerical scoring, allowing for trade-offs between cost and non-price elements. Payment will be processed through TDCJ Accounts Payable at P.O. Box 4018, Huntsville, TX, using paper or email submissions referencing the purchase order number and PIN, with no electronic invoicing systems mandated. Contractors must comply with stringent state-specific requirements including mandatory use of E-Verify, disclosure of all AI systems used, affirmation of non-boycott of Israel, adherence to cybersecurity laws like TX-RAMP and secure media erasure, and compliance with Texas Government Code provisions on foreign adversaries, firearm discrimination, and surveillance prohibitions. All personnel must pass background screening, adhere to a strict dress code and tool inventory protocol, and present valid photo ID for entry. The contract prohibits quantity guarantees and requires disclosure of prior employment with TDCJ to avoid conflicts of interest. No formal contract type, line-item pricing, or contract value is disclosed, and no CAGE code, UEI, or socioeconomic certifications are required. Proposals must be submitted as PDFs for signed documents or Microsoft Office files under a 10 MB email attachment limit, with hard copies delivered to the TDCJ Contracts and Procurement office during business hours.