HVAC System – Public Works Garage

The Town of Durham is soliciting competitive bids for the complete furnishing and installation of a new HVAC system at its Public Works Garage located at 30 Town House Rd, Durham, CT 06422. The solicitation, numbered 36625 and posted on May 5, 2026, requires proposals to be submitted as sealed hard copies by 2:00 p.m. on May 21, 2026, to the Office of the First Selectman, with no electronic or faxed submissions permitted. The project involves supplying and installing a fully operational heating and cooling system compliant with local, state, and federal codes, integrating with the existing propane boiler and radiant floor heating, performing necessary electrical upgrades, repairing interior finishes, and ensuring proper documentation and inspection. Equipment must be sourced from Trane, Carrier, Ruud, or Bryant, or an approved equivalent, and all work must adhere to industry standards, OSHA requirements, and Connecticut prevailing wage laws if the contract exceeds $100,000. The contract is structured as a Firm-Fixed-Price agreement, with award based on the lowest responsible and qualified bidder under a Lowest Price Technically Acceptable approach, where technical acceptability must be demonstrated through past performance, financial responsibility, and relevant experience. Bidders are required to provide a 100% performance bond and a 100% labor and materials payment bond, both in accordance with AIA Document A312 and issued by sureties licensed in Connecticut. Insurance mandates include general liability, auto, and pollution liability policies with the Town of Durham, its officials, and the State of Connecticut designated as primary, non-contributory additional insureds, along with a waiver of subrogation. Contractors must comply with federal and state non-discrimination statutes, file Affirmative Action/EEO affidavits, verify employment eligibility via Form I-9 for all personnel, and submit Material Safety Data Sheets for hazardous materials. Work must be completed no later than October 2, 2026, with final acceptance occurring at the site upon the Town’s certification of compliance with all contract documents, including warranties requiring systems to perform properly for at least one year after substantial completion. The contract prohibits price escalations, and bidders must execute the Town’s standard contract form without modification within five business days of award. All proposals become public records, and payment is expected within 30 days of invoice submission based on percentage of work completed,