Hwy-Om-2025-43 Maintenance Of Landscaped Areas, H-3 Freeway

The contract involves maintenance services for landscaped areas along the H-3 Freeway Service Road on Oahu, Hawaii, under Project No. HWY-OM-2025-43, issued by the Hawaii Department of Transportation. Bidders are required to submit proposals through the HIePRO system by November 13, 2025, at 2:00 p.m. HST. The scope includes routine groundskeeping tasks such as mowing, trimming, fertilizing, pesticide application, invasive plant removal, debris clearance, and reporting hazardous conditions, all performed in accordance with detailed specifications and standards. The contract value is estimated between $500,000 and $1,500,000, with work to commence within 10 days of the Notice to Proceed, and the initial performance period to bring the project up to specifications within 30 days. The contract allows for up to four one-year extensions based on performance, which is monitored through monthly evaluations. Key legal and administrative requirements include possession of a valid Hawaii C-27 Landscaping Contractor’s license, submission of current tax clearance certificates, a Certificate of Vendor Compliance, and a Certificate of Good Standing. The contractor must employ qualified personnel, display company identification on vehicles and uniforms, and adhere to all applicable laws, OSHA standards, and safety regulations. Payment procedures specify monthly billing, with retainage deductions starting from the first invoice and ending after six months if performance is satisfactory. The Department reserves inspection rights, and work is deemed acceptable upon passing inspection at the project site, with performance ratings influencing contract extension decisions. The proposal must be comprehensive, uploaded electronically, and include any proprietary documents separately; failure to submit via HIePRO by the deadline will result in disqualification.