IDIQ for A/E Services for DoDEA Pacific

The DoDEA Pacific Procurement Division, Okinawa, Japan has a requirement for an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for Architect/Engineer (A/E) Services. The work for this contract will be for DoDEA Pacific facilities located in Mainland Japan; South Korea; and, Okinawa, Japan. The Offeror/Contractor must demonstrate adequate in-house staffing capable of self-performing at least 50 percent of the cost of the contract as required by FAR Clause 52.219.14 (b)(1) Limitations on Subcontracting. All applicable FAR 52.236-XX provisions/clauses are incorporated herein. Required A/E services may be for, but not be limited to, any combination of engineering services to include, preparation of technical reports, studies, surveys, management plans, operations and maintenance manuals, environmental assessments; conducting field/site investigation; design analysis; developing project cost estimates; requirements identification or verification; developing conceptual design; shop drawing reviews; design and construction quality control support services; post-construction award services (PCAS); fire hazard analysis; life safety code analysis; and, preparation of fully designed plans, specifications, performance work statements (PWS's) and/or statements of work (SOWs). Services may involve a single discipline or be multi-discipline with a combination of architectural, civil, electrical, landscape, mechanical, structural, industrial hygiene, or other engineering services. Requirements will vary with each task order. Work may be in preparation for a design-build or design-bid-build project. Not all services may be used. This contract shall be for one (1) base year from the date of award, plus options to extend the term of the contract for two (2) additional years. The Government may exercise the option period unilaterally. The Government reserves the right to award more than one (1) IDIQ contract against this synopsis/solicitation. The maximum contract value may not exceed $250,000 aggregate total, per contract awarded. The minimum guarantee A/E fee over the life of the contract shall be $500. The minimum guarantee for the entire contract term (including option years) will be satisfied by the award of the initial task order. The minimum value of individual task orders executed under the contract is $500. The maximum value of individual task orders executed under this contract is $100,000. There will be no dollar limit per year. Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. For each project task order, the Government will issue a Request for Fee Proposal that includes a scope of work. The fee proposal shall be based on pre-negotiated unit prices/labor rates/professional fee. Each task order will be a firm-fixed-price. The Government will determine the task order amount by using negotiated hourly rates and the A/E effort required to perform the particular project task order. The hourly rates will be negotiated for each calendar year and are independent of which option year is in effect. The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. Contractors are not guaranteed work in excess of the minimum guarantee. An A/E firm that designs or prepares specifications or reports for a construction contract or task order, is prohibited from providing the subsequent construction, repair and/or services requirement for the same contract or task order. This limitation also applies to subsidiaries/affiliates of the A/E firm. The prime A/E firm and consultants for this contract will be required to perform through the contract term. Options for post-construction award services (PCAS) may be negotiated on individual task orders for unilateral exercise. The estimated start date is 07 February 2011. The Brooks Act and Federal Acquisition Regulations (FAR) Part 36.6 selection procedures apply. The NAICS Code for this procurement is 541330. There will be a seed project for this contract. The Government will negotiate the price of the seed project with the selected A/E contractor. The seed project will be the first task order issued against the resultant IDIQ contract. The seed project will be for Fire Protection Inspection and Testing at DoDEA schools and facilities at Yokota Air Base, Japan. Due to urgency, the Statement of Work (SOW) for this seed project is attached. Selection Evaluation Criteria: The following selection evaluation criteria, in order of importance, will be used in the evaluation of A/E firms: (1) Professional qualifications of firm and staff proposed in performing the requirements and providing the deliverable required herein; (2) Specialized recent experience and technical competence of firm or particular staff members in performing the requirements and providing the deliverables required herein; (3) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; and (4) Location of A/E firm, its sub-consultant(s) and/or joint venture, and the A/E firm, its sub-consultant(s) and/or joint venture''s knowledge of locality of projects. Submittal Requirements: The required SF 330 Part 1 is limited to 30 pages of 8 " X 11" size paper. The offeror must submit the following: a) One (1) original and two (2) copies of the SF 330 for the prime offeror (which also includes a completed Part II for the A/E firm and any key sub-consultants), addressing the selection criterion information: and, b) 5 days after contract award, one (1) compact disk (CD) copy, in Adobe Acrobat format, of the complete SF 330 being submitted by the firm. Written submittals must be in English, and Key Personnel assigned to this contract must be fluent in written and spoken English. SF 330. Part 1. Section B: Contract Information: In Block 5, list the firm's Dun and Bradstreet and Taxpayer Identification Number, in addition to the name of the firm. SF 330 Part 1. Section E, Resumes of Key Personnel, CRITERION 1, PROFESSIONAL QUALIFICATIONS: Professional qualifications of the proposed firm and team members assigned to this contract. The prime contractor must have at least one (1) licensed professional engineer or registered architect to perform work anticipated under this contract. Extra credit will be given to a firm with 1) a registered professional fire protection engineer who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES), or its equivalent Japanese and/or Korean standards, or 2) a Certified Fire Protection Specialist credentialed through a National Fire Protection Association (NFPA) certification program. Submittal Requirements: Provide brief resumes of each proposed team member who will specifically perform under this contract. All key personnel must be at least degreed at the Bachelor's level and accredited in their discipline. Provide the highest level of education achieved and the number of years engaged in the discipline. Each resume shall include a maximum of five (5) specific, recently completed projects that best illustrate the individual member's qualifications. SF 330, Part 1. Section F. Example Projects, CRITERION 2, RECENT TEAM EXPERIENCE: Specialized experience and technical competence of the proposed team members. For the proposed team, provide a maximum of ten (10) specific projects completed in the past ten (10) years that best illustrate overall team experience. Include the dollar amount for each project or contract awarded. The remaining criteria are to be addressed in SF 330, Section H. CRITERION 3, PAST PERFORMANCE: Past performance on contracts with Government agencies and/or private industry in terms of cost control, quality of work, and compliance with performance schedules. Submittal Requirements: Provide a list of at least three (3) current and/or past customer references whom the Government will contact for past performance information on the offeror. Evaluating past performance and experience may include information provided by the offeror, customer inquiries, Government databases and publicly available sources. A proposal with no record of relevant past performance information shall be evaluated neither favorably nor unfavorably. CRITERION 4. LOCATION OF A/E FIRM, SUB-CONSULTANT(S) AND/OR JOINT VENTURE FIRM: Location in the general geographical area of the proposed projects and knowledge of the locality of the projects. Submittal Requirements: Provide a narrative summary demonstrating the offeror's and/or the offeror's sub-consultant(s) and/or joint venture's local knowledge and geographical location. This synopsis/solicitation requires all interested firms to have an email address. Notifications will be made via email; therefore, the offeror's email address must be shown on the SF 330, Part 1, Section B8. A-E firms meeting the requirements described in this announcement are invited to submit a completed Standard Form 330, Architect Engineer Qualifications. Offerors must be registered with Central Contractor Registration (CCR) prior to contract award. Failure to register in the CCR database may render your firm ineligible for award. FIRMS SLATED AS MOST HIGHLY QUALIFIED: Personal or telephonic interviews may be scheduled for firms slated as most highly qualified. Firms slated for interviews may be asked to explain the firm's abilities and management structure. The A/E firm must be a registered/licensed architectural and/or engineering firm and will be required to submit such proof prior to the interview phase of the selection process. Offerors must submit their completed SF 330 via email to Contract Specialist, Ms. Georgette Hendricksen, at georgette.hendricksen@pac.dodea.edu by 1:00 P.M. on 31 January 2011, Japan Standard Time. The original and 2 copies of the SF 330 must arrive at the following address via regular, express or overnight courier by 4:00 P.M. on 31 January 2011, Japan Standard Time: Torii Station DoDEA Pacific Director's Office Attn: Procurement Division - Ms. Georgette Hendricksen Sobe, Yomitan-Son, Bldg, 290 Okinawa, Japan 904-0304 The compact disk (CD) copy must be submitted to the Contract Specialist at the address above, no more than 5 days after contract award. It is the offeror's responsibility to deliver its SF 330 package to the proper place at the proper time pursuant to FAR 15.208(a). If you have any questions or intend to deliver the proposal in person, please call Ms. Hendricksen at +81-611-744-5873 or Contracting Officer, Ms. Mary Harding, at +81-611-744-5876. Attached is a fillable Standard Form (SF) 330. The following are answers to offerors' questions: Q1: We noted the response date is January 28th (one week from the date of advertisement). Is this correct? A1: The new deadline for receipt of proposals is 1:00 p.m. on January 31st, 2011, Japan Standard Time, for the emailed SF 330 package, and 4:00 p.m. on January 31st, 2011, Japan Standard Time, for the Original and two (2) copies of the SF 330 package. Q2: The seed project focuses on fire protection systems at 4 facilities. Do you anticipate the other task orders as having the same type of scope (or, may they also include building additions, renovations, site improvements, etc.)? The second paragraph of the solicitation suggests you may have multiple project types coming up, or are you just keeping your options open at this time? A2: Should there be other task orders issued, they may or may not have the same type of scope. The scope can include those that you inquired about or related to fire protection systems, or a combination thereof. In essence, we are keeping our options open at this time. Q3: In terms of the location criteria, as we are located elsewhere and are not as a firm directly knowledgeable about the locality of the projects, how would we be scored/ranked? A3: For evaluation purposes, the preferred is for the A/E firm, its sub-consultant(s) and/or its joint venture partner to be located in or near mainland Japan, Okinawa and Korea. The preferred is also for the A/E firm, its sub-consultant(s) and/or its joint venture partner to be knowledgeable of the locality of the projects. Offerors who are in any of the aforementioned arrangements will score and be ranked higher than offerors not in that capacity. Q4: Is this distance considered by your normal standards too far for the common task order size? A4: If the offeror A/E has a sub-consultant(s) or joint venture partner located in or near mainland Japan, Okinawa and Korea, the proposal will be evaluated accordingly. Q5: Is there an incumbent on this contract? And if so, who? A5: There is no incumbent on this contract. Q6: We have a fire protection engineer with Japanese license and lots of fire protection engineering experience. Is a US Fire Protection engineer license the only type acceptable for the inspection? A6: As stated in the revised Criterion 1/Professional Qualifications above, "the prime contractor must have at least one (1) licensed professional engineer or registered architect authorized to perform work anticipated under this contract. Extra credit will be given to a firm with 1) a registered professional fire protection engineer who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES), or its equivalent Japanese and/or Korean standards, or 2) a Certified Fire Protection Specialist credentialed through a National Fire Protection Association (NFPA) certification program. Q7: We would like to site visit Yokota schools for the subject seed project. Please give us the name and email address of the contact person or facility manager. A7: The following individual from the Japan District Superintendent's Office (DSO) may be contacted for site visit coordination: Ms. Saori Aoyama - saori.aoyama@pac.dodea.edu Tel from the U.S. - 011-81-3117-554-499 Tel from within Japan - 042-552-2510, 54499