IDOC - Freezer Roof Replacement and Cooler Upgrade

The contract involves a one-time project at Centralia Correctional Center to replace or repair the roof and ceiling of Freezer 67 and to upgrade the HVAC system in one walk-in cooler. The work must be completed by June 30, 2026, and includes providing all labor, materials, tools, and equipment necessary for the repairs and upgrades. The project scope emphasizes compliance with detailed specifications, warranties, and standards set by the Illinois Department of Corrections, with inspection and acceptance performed on-site by the State. The contract is awarded based solely on the lowest responsive and responsible bid, with the bidding process requiring submission by October 31, 2025, and a mandatory pre-bid conference scheduled for October 22, 2025. All work must adhere to Illinois laws, regulations, and codes, including prevailing wage requirements, equal opportunity statutes, and security protocols. Vendors are required to undergo background checks and drug testing for personnel working on-site, and subcontractors exceeding certain thresholds must be disclosed and certified accordingly. The contract incorporates standard Illinois terms, certifications, and conditions, including provisions for modifications, termination, assignment restrictions, and payment procedures. Payment is made upon submission of invoices by July 31 for work completed through June 30, with all transportation costs included in the F.O.B. destination pricing. Administrative contacts include the Centralia Business Office and designated state officials, though specific contract officers are not explicitly named. Overall, the project is a straightforward repair and upgrade effort governed by Illinois state procurement laws, with detailed compliance, security, and performance requirements to ensure quality and accountability.