Idoc Men R&M Roof Replacement E/K Jra

Menard Correctional Center, under the Illinois Department of Corrections, has issued a solicitation (26-426DOC-MENAR-B-50269) exclusively for small business set-aside vendors to perform a complete roof replacement of the Staff Dietary Building. The scope of work includes removal of the existing roof, replacement of the wood deck where necessary, installation of two layers of 2.6-inch insulation, a 60-mil EPDM membrane, and provision of wall curbs, penetration flashings, termination bars, as well as roughly 100 feet of box gutters and downspouts. This must be conducted during normal business hours with all labor performed by licensed and skilled personnel employed directly by the vendor, as subcontracting is strictly prohibited. The vendor is responsible for furnishing all materials, equipment, and lifts, and must hold a valid State of Illinois roofing license. A 10-year workmanship warranty backed by manufacturer warranties on materials is required, and completion of work will be inspected and accepted by the Illinois Department of Corrections Chief Engineer. The procurement process mandates electronic bid submission through the Illinois BidBuy portal by December 30, 2025, complying fully with vendor registration and disclosure requirements set forth by the Illinois Procurement Gateway, including vendor certification, lobbyist disclosures, and affirmation of compliance with prevailing wage laws. Award is determined based on a Lowest Price Technically Acceptable (LPTA) basis, with responsiveness and responsibility evaluated on a pass/fail standard. The contract term extends through June 30, 2026, with a maximum potential duration of ten years including renewals. Invoicing occurs post-completion and is directed to the Menard Correctional Center Business Office. Special contract conditions address security clearances, background checks, strict prohibition of subcontractors, confidentiality, intellectual property ownership (work-for-hire to the State), and compliance with applicable Illinois legal and labor statutes. Packaging, marking, and delivery terms stipulate F.O.B. destination at the correctional center, with inspection and acceptance conducted on-site. The contract includes provisions for performance monitoring that influence contract continuation or future bidding eligibility, ensuring high standards of workmanship and vendor accountability throughout the project lifecycle.