IFB 2026-033 Landscape Maintenance and Mowing Services for Public Works

The City of Lynchburg has issued an Invitation for Bid to secure landscape maintenance and mowing services across various public works sites throughout the city. The contract aims to provide comprehensive services, including all labor, materials, equipment, fuel, permits, and incidentals necessary to maintain medians, roadside landscapes, rain gardens, ponds, and fencing, with scheduled frequencies primarily set at 28 times per year, and some locations twice annually. The procurement process emphasizes competitive sealed bids, with award based on the lowest responsive and responsible bidder, considering experience, resources, past performance, and compliance with specifications. The contract is structured as a one-year term, with options for up to four additional renewal years, and includes provisions for price adjustments aligned with the Consumer Price Index. The contract incorporates numerous Virginia state laws and local procurement policies, emphasizing non-discrimination, drug-free workplaces, prohibition of forced child labor, and transparency in disclosures related to convictions or litigation. It mandates strict adherence to specifications, quality standards, and proper documentation, including detailed marking, packing slips, and delivery tickets. The City reserves the right to inspect bidder facilities, reject non-conforming work, and terminate the contract for convenience or cause with appropriate notice. Payment procedures require proper invoicing, with payments made post-acceptance, and the designated procurement contact is Will Ruberry. Bidders must submit sealed bids by October 23, 2025, either online or in person, ensuring acknowledgment of all addenda and compliance with submission protocols, with questions directed to the procurement office within specified deadlines.