IFB 24-0128b HVAC Services Waimanalo HI

The California Department of Food and Agriculture (CDFA) seeks a contractor to provide essential HVAC services at its field office in Waimanalo, Hawaii. The HVAC system plays a pivotal role in the mass rearing of Medfly, where precise cooling and humidity control are required. The contract includes a three-year preventative maintenance plan that ensures the operational integrity and longevity of both recently installed and older HVAC units. Maintenance for newer equipment, installed in 2021, involves three air-cooled chillers and five chilled water pumps requiring monthly and quarterly attention, along with two air handler units (AHUs) and two fan coil units (FCUs) needing monthly servicing. An older AHU and nine FCUs will receive bi-monthly maintenance. Comprehensive preventative tasks will be undertaken, such as motor examinations, belt checks, and filter inspections, alongside operational tests and control setting reviews. Monthly reports and additional annual cleaning and repairs form an integral part of the maintenance strategy to address potential issues proactively. Scheduled to start on June 1, 2025, or post-approval from relevant legal services, the contract extends until May 31, 2028. This period allows for continuous support and enhancements to ensure the HVAC system runs efficiently and effectively throughout the three-year term. The estimated contract value ranges from $150,000 to $300,000, accommodating various needs and contingencies over its duration. Services are to be rendered exclusively at the Waimanalo facility, emphasizing a localized approach to maintaining vital agricultural operations critical for the CDFA.