IFB-26-57 2027 Run Bentonville Half Hoodies

The City of Bentonville, Arkansas, is seeking formal sealed bids under solicitation IFB-26-57 for the purchase and delivery of approximately 4,600 premium custom athletic style hoodies for the 2027 Run Bentonville Half Marathon. The required hoodies must be blue, feature unisex sizing from S to 3XL, and be composed of approximately 80-90% polyester and 10-20% spandex or an approved equivalent. The City will provide the logo and artwork for the front of the hoodies after the award. Bidders must submit a sample of the proposed hoodie with their bid or within five business days of the bid opening to avoid disqualification. The contract will be awarded to the lowest, most responsive, and responsible bidder based on price, quality, delivery time, past performance, and conformance to specifications. Key submission requirements include a signed bidder declaration, a notarized non-collusion affidavit, a vendor disclosure, and a completed bid form. The initial order must be delivered to 1101 SW Citizens Circle, Bentonville, AR, by March 5, 2027, with potential rush orders requiring a two-week turnaround. The awarded contractor must provide performance and payment bonds equal to the total bid price and submit a Form W-9 annually. Invoices should be directed to the City of Bentonville Administrative Services and must reflect applicable local sales tax.