IFB - Assessor's Office Elevator Replacement

The contract involves replacing a failed elevator at the Plumas County Assessor’s Office in Quincy, California, with work expected to be completed by June 30, 2026. The project requires a licensed Class C-11 elevator contractor to remove the existing elevator and install a new non-proprietary, limited-use, limited-application (LULA) elevator that complies with current codes and standards. The procurement process is an Invitation for Bid (IFB), with proposals due by December 1, 2025, and the award will be granted to the lowest responsive bidder, pending approval by the County’s Board of Supervisors. The scope includes all permits, labor, materials, and equipment necessary for a code-compliant installation, with a mandatory site visit scheduled for November 13, 2025. The contract size is estimated between 150,000 and 300,000 dollars, and the agreement emphasizes compliance with prevailing wage laws, insurance requirements, and legal standards. The contractual clauses are structured sequentially, reflecting a locally administered agreement rather than a federal FAR-based contract, and include provisions for scope of work, changes, inspections, legal compliance, and non-appropriation of funds. Key special requirements include adherence to California Government Code on conflicts of interest, compliance with federal debarment and sanctions regulations, and strict insurance and licensing standards. The contract stipulates that work must conform to applicable building codes, and inspections will be conducted on-site to verify compliance before final acceptance. Payment is structured as a lump sum upon completion, with no detailed line-item breakdown provided. The agreement also contains provisions for record retention, audit rights, and non-discrimination, along with a funding contingency clause that allows termination if appropriated funds are unavailable. Overall, the contract emphasizes legal compliance, responsible contractor qualifications, and adherence to local and state standards, with a clear focus on cost-effectiveness and regulatory adherence.