IFB for Hospital and Clinic Services for State Inmates

The Mississippi Department of Corrections is issuing an Invitation for Bids to secure guard services for the secure escort, supervision, and custody of inmates during outpatient clinic visits and hospitalizations across eight regions within Mississippi. The contract, valued between $500,000 and $2,000,000, is structured as a requirements contract, meaning services will be provided as needed throughout the contract period, with no fixed minimum or maximum quantities specified. Bidders must submit all-inclusive hourly rates for armed and unarmed guards in each region, covering personnel, equipment, insurance, transportation, overhead, and profit, with the flexibility to provide services based on actual inmate medical needs. The procurement emphasizes strict security and confidentiality standards, requiring background checks, HIPAA compliance, and trained personnel, with all personnel certifying experience and training standards before deployment. The contractual framework is governed by Mississippi state law and procurement regulations, notably the Public Procurement Review Board and Office of Personal Service Contract Review rules. The contract incorporates required clauses outlined in Attachment E, covering legal compliance, property rights, termination rights, and mandatory certifications, along with optional clauses at MDOC’s discretion. The bid evaluation process prioritizes responsiveness, responsibility, and cost, with the lowest responsible bid that meets all criteria being awarded the contract. Bidders must submit their proposals physically by September 19, 2025, at 10 a.m. CDT, including signed forms, certifications, references, and proof of legal and financial responsibility. Electronic submissions via the MAGIC portal are optional but not mandatory. The contract also mandates a quality control program, with MDOC reserving the right to inspect and review service performance and records at any time, ensuring compliance with all service standards and security protocols.