INANLYSER DEXA SCANNER COMPREHENSIVE EXTENDED WARRANTY PLAN

The National Institutes of Health Mouse Imaging Facility is seeking comprehensive extended warranty maintenance support for its InAlyzer DEXA scanner, a dual-energy X-ray absorptiometry system used to measure bone mineral density and body composition in biomedical research involving human subjects. The contract requires the contractor to provide annual onsite preventive maintenance, full repair coverage including X-ray source components, unlimited remote technical support during business hours from 8 a.m. to 6 p.m. EST, timely software updates, and the use of only OEM factory reconditioned or new replacement parts. All services must comply with Section 508 accessibility standards and radiation safety regulations, with inspections and acceptance occurring on-site at the NIH facility in Bethesda, Maryland. The contractor must employ OEM-certified personnel and submit detailed post-service reports including X-ray leakage data, lists of inspected components, corrections made, and recommendations for maintaining optimal performance, delivered in PDF or hardcopy format. The base period of performance runs from December 20, 2025, through December 19, 2026, with four optional one-year extensions allowing the contract to continue through December 19, 2030, making the total potential duration five years. Invoicing occurs quarterly after completion of each period, and no electronic invoicing system is mandated. Although the solicitation number is 75N98026Q00363 and the NAICS code is 541380 for scientific consulting services, no contract value, pricing structure, or evaluation criteria have been disclosed in the presolicitation, and formal FAR clauses, evaluation factors, or payment details are absent. The contractor must maintain confidentiality of all NIH research data, avoid modifying the equipment’s original configuration without OEM direction, and ensure adherence to the highest technical standards to guarantee the accuracy and reliability of critical research data, though no security clearances or organizational conflict of interest mitigation plans are formally required.