Indefinite Delivery Architect-Engineer Services Contract For HTRW, Primarily Various Locations, Alaska

Description 1. CONTRACT INFORMATION: No additional information shall be provided and no solicitation will be issued. Interested firms shall respond by submitting a SF 330 listing their qualifications in accordance with the instructions below. Submittals must be received at the address indicated above not later than COB (2:00 pm Alaska time) on 09 November 2009. This is not a request for proposal. This Indefinite Delivery contract(s) is being procured in accordance with the Brooks A-E Act as implemented in FA R Subpart 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. North American Industrial Classification System code is 541620, which has a size standard of $7,000,000 in average annual receipts. To receive award contractors must be registered in the CCR. If a large business is selected for this contract, it must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan for that part of the work it intends to subcontract. The FY 09 subcontracting goals will be utilized for this contract at this time. Subcontracting goals for FY09 are a minimum of 70.0% of the contractor's intended sub contract amount be placed with small businesses, with 6.2% of that to small disadvantaged businesses, 7.0% to woman-owned small businesses, 9.8% to HUB Zone small businesses, 3.0% to veteran-owned small business, and 0.9% to service-disabled veteran-owned small businesses. The subcontracting plan is not required with this submittal. More than one contract is anticipated, but no more than two (2) contracts will be awarded. Contracts may be awarded concurrently or may be staggered at two (2) to six (6) month intervals. The contract(s) shall be indefinite delivery firm fixed price with a contract limit of $12,000,000 over five years. There is no specific task order limit except the limit of the contract(s). The first contract award is anticipated for the 1st quarter of FY 2010. This District currently has a contract in place for like services. The allocation of requirements to each of these contracts will be based on the assessment of best value for the Government, and may include an assessment by the Government of any or all of the following factors. a. Equitable allocation of work among contracts; b. Specific and unique capabilities; c. Apparent capacity of the contractor to perform the anticipated type of work; d. Past performance on earlier orders under the contract, including quality, timeliness and cost control; e. Ability to accomplish the order in the required time, and meet required delivery schedules. f. Experience and/or ongoing work (locality and/or type); understanding of local factors and geography. g. Remaining contract capacity to include potential impact on other orders placed with the contractor. h. Minimum order requirements. i. Available personnel. j. The amount of time contractors need to make informed business decisions on whether to respond to potential orders. In accordance with FAR 16.505 (b)(1), the contracting officer must provide each awardee a fair opportunity to be considered for each order exceeding $3,000 issued under multiple delivery-order contracts or multiple task-order contracts, except as provided for below. Exceptions to the fair opportunity process: The contracting officer shall give every awardee a fair opportunity to be considered for a delivery-order or task-order exceeding $3,000 unless one of the following statutory exceptions applies: a. The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays; b. Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized; c. The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order. d. It is necessary to place an order to satisfy a minimum guarantee. All responders are advised that this contract may be canceled or revised at any time during the solicitation, selection, evaluation, negotiation, and final award. In addition, no projects are yet authorized and no funds are presently available. This solicitation does not guarantee work to selected firms. To be eligible for contract award, a firm must be registered in the DoD Central Contractor Registration (CCR) and Online Representations and Certifications Application (ORCA). Register via the CCR Internet site at http://www.ccr.gov or by calling the CCR Assistance Center at 888-227-2423 or 269-961-5757. For ORCA, register at https://orca.bpn.gov/login.aspx Responding firms must address each discipline, clearly indicate which shall be subcontracted, and provide a separate SF330 for each subcontractor necessary. 2. PROJECT INFORMATION: The selected A-E firm would be required to have sufficient staff, flexibility, and capability to be available on an as-needed basis. The Corps' HTRW program covers investigation, planning and design for cleanup of hazardous, toxic, and radiological wastes (HTRW), debris, and other environmental contaminants at various locations in Alaska. The selected firm must have the skills for and may perform any or all of the following tasks: technical expertise in all phases of environmental and HTRW management; chemical sampling; resource and regulatory agency coordination; RCRA/CERCLA/SARA/TSCA/ADEC compliance as appropriate for specific sites or projects; community relations; developing conceptual site models; performing preliminary assessments; site investigations; remedial investigation/feasibility studies; geophysical investigations, debris inventory, and drum characterization; establishment of Data Quality Objectives (DQOs); developing and implementing sampling analysis, chemical QA/QC, and health and safety plans; assessment of chemical data quality and development of chemical quality assurance reports, reviewing and interpreting chemical sampling analysis, and developing alternative cleanup levels; performing hazard assessments and human health and ecological exposure/risk assessments; selecting the most appropriate, cost effective remedial action; scoring the site using the EPA Hazard Ranking System (HRS); preparing air emissions studies for compliance with Clean Air Act, storm water pollution and prevention plans, EPCRA reports, remedial action plans, and cost estimates; perform chemical data validation; perform underground storage tank assessment work; and other tasks related to the investigation and characterization of HTRW and other environmental contaminants (including asbestos, lead-based paint, etc.). The selected firm must demonstrate the ability to provide survey-quality computer aided drafting (CAD) drawings in *.dwg format and all support files that conform to and are compatible with the Alaska District CAD systems through the life of this contract, as appropriate. This includes proficiency with U.S. National CAD Standards. The selected firm must also demonstrate the ability to provide geographic information systems (GIS) deliverables compatible with ArcGIS (ESRI) software. Proficiency with the following GIS files is expected: *.mxd files, shapefiles, geodatabases, coverages, and raster imagery, as appropriate. Proficiency with the following GIS work processes is expected: GPS field data collection and processing, datum and coordinate system transformation, georeferencing and rectification, geodatabase development, Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE), and metadata preparation using Federal Geographic Data Committee (FGDC) standards. Laboratories performing analyses in support of this contract must have an established and documented laboratory quality system that conforms to ISO/IEC 17025:2005 as implemented by the DoD Quality Systems Manual for Environmental Laboratories (latest version). The laboratory's authorized contract representative and the laboratory Quality Assurance Officer (however named) must declare laboratory conformance to the DoD QSM (latest version). Laboratories must be accredited for each applicable test method, by a nationally recognized laboratory accreditation body (e.g. NELAP), compliant with ISO/IEC 17011:2004. All laboratories must demonstrate the ability to generate acceptable results from the analysis of proficiency-testing (PT) sample(s), subject to availability, using each applicable method in the specified matrix. Upon request, laboratories must make available to the Department of Defense, the results of all PT samples analyzed by the laboratory during the period of performance. The Contractor shall ensure the laboratory makes appropriate documentation available to the Government Chemist/QAM. All laboratories are subject to on-site assessments by authorized representatives of the Department of Defense. 3. LOCATION: Various Locations, primarily Alaska, but may include Pacific Ocean locations where the Alaska District has projects. 4. SELECTION CRITERIA: The candidate A-E firms shall be ranked in accordance with the selection criteria. The following selection criteria are listed in descending order of importance. Criteria (A)-(D) are primary selection criterion: (A) Minimum requirements for professional qualifications. AE Firms need to show the organization of the team that will support the HTRW contract as well as the qualifications of the staff on that team. The same person can meet the experience requirements of more than one position. The following are experience requirements for various positions on the team: (1.) Program Manager: One (1) senior level staff with a minimum of 10 years of professional experience of which 5 years are specifically related to environmental and HTRW activities. This person will be responsible for overall management of the HTRW contract, including quality assurance and quality control of all deliverables. (2.) Project Manager: Three (3) staff with a minimum of 6 years of professional experience of which 3 years are specifically related to environmental and HTRW activities. This person will be responsible for management of one or more task orders issued on the HTRW contract. (3.) Field Manager: Two (2) staff with a minimum of 6 years of professional experience of which 3 years are specifically related to environmental and HTRW activities. This person will be responsible for preparing for and executing investigation activities conducted on-site. (4.) Staff: Four (4) staff with a minimum of 2 years of professional experience. In addition to the roles outlines above, the proposal should detail the following experience of employees of the firm. The same person can meet the experience requirements of more than one position. (5.) Senior Chemist: One (1) chemist with a minimum of 6 years of professional experience related to performing CERCLA and RCRA test methods in an analytical laboratory and as chemist responsible for project/program data quality management and data usability following data quality objectives. (6.) Biologist: One (1) biologist with experience with the National Environmental Policy Act and the ecological assessment of contaminated sites under CERCLA and ADEC. (7.) Professional Engineer: Three (3) professionally registered engineers, with at least one registered as a Civil Engineer. All engineers should demonstrate a background in one or more of the following areas: environmental engineering, site investigations to characterize nature and extent of contamination in soil and groundwater, and design and implementation of environmental remediation plans. (8.) Professional Geologist: One (1) professionally registered geologist with experience in sampling soil at contaminated sites and preparing site investigation reports. Demonstrated experience with groundwater hydrology and contaminant transportation is preferred. (9.) GIS/CADD: One (1) employee with experience designing geodatabases to include various data sources, such as chemical data, survey data and aerial photos; experience creating figures using georeferenced data to depict the results of site investigations and accurately display site features and vicinity. (10.) Contracts Administrator: One (1) employee with experience administering contracts and task orders with the Federal Government. Demonstrated experience with HTRW fixed price contracts is preferred. (11.) Field Sampler: Two (2) field samplers with a minimum of 2 years of experience sampling various media. Demonstrated experience with sampling different types of media for a wide variety of chemical and physical analyses is preferred. (12.) Public Relations Specialist: One (1) employee with experience writing public involvement plans and providing all support necessary to conduct public meetings and receive public comments. An emphasis on rural Alaska communities is preferred. (13.) Risk Assessor: One (1) risk assessor with a minimum of 6 years of experience writing risk assessment work plans, managing and analyzing data for risk assessments, and preparing risk assessment documents. Demonstrated experience with CERCLA regulated sites is required. Experience preparing risk assessments for ADEC regulated sites is preferred. (14.) Certified Industrial Hygienist: One (1) American Board of Industrial Hygiene certified industrial hygienist who has experience with environmental sampling projects and environmental remediation projects is preferred. NOTE: AE Firm(s) should be multi-disciplined in the environmental field but may subcontract certain specialized work such as, but not limited to, underground storage tank assessment work; preparation of risk assessment; treatability studies; and chemical data validation. Responding firms must address each discipline, clearly indicate which shall be subcontracted, and provide a separate SF330 for each subcontractor. (B) AE firms shall show specialized experience and technical competence in: (1.) Preparing planning documents for and executing environmental investigations. (2.) Preparing designs for environmental remediation, and executing treatability studies. (3.) Preparing planning documents for and executing risk assessments.(4.) Preparing remedial investigation and feasibility studies; and supporting other technical work necessary for sites regulated by CERCLA, RCRA, and ADEC. (C) AE firms shall show capacity to maintain schedules and accomplish required work in the required time and at the required quality level. (D) AE firms shall show past performance on DOD and other contracts with respect to cost control, quality of work, and compliance with schedules. NOTE: Criteria (E)-(G) are secondary and will only be used as 'tie-breakers' among firms which are rated as technically equal after the interview phase of the selection process. The secondary selection criteria in descending order of importance are: (E) AE firms shall show Small Business (SB) and Small Disadvantaged Business (SDB) participation. Show how SBs and SDBs were utilized in projects. (F) AE firms shall show geographic proximity. (G) AE firms shall show volume of DoD contract awards over the past 4 years. Describe nature of work performed for each contact and the dollar amount. 5. SUBMISSION REQUIREMENTS: Firms submitting their qualifications should provide ONLY 1 copy and must include the following additional information as indicated: a) Part I, block c (11): include if previously worked with subcontractor and estimated percentage involvement for each team member; b) Part I, block F (24): include separate values for professional fee and construction for each project identified; and c) Part I, block H (3): address how your team meets each selection criterion. Include an organization chart of the key personnel to be assigned to the project. The 6/04 edition of the SF330 MUST be used, and may be obtained from the Government Printing Office at: http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=SF or from commercial software suppliers for use with personal computers and laser printers in both Adobe Acrobat PDF and Form Flow formats. Part I-H of the SF 330 describes the firm's overall Design Quality Management Plan. A detailed contract-specific Design Quality Management Plan, which includes quality control and quality assurance plans, must be prepared for Government approval as a condition of contract award, but is not required with this submission. Part I and II of the SF 330 must be submitted. Submittals must be received at the address indicated above not later than COB (4:00 pm Alaska time) on the above response date. Any submittals received after this date will not be considered. Note regarding hand carried submittals, express mail or mail delivered commercially: VISITORS TO ELMENDORF AFB: NOTE: BE ADVISED THAT DUE TO BASE SECURITY MEASURES, YOU WILL NEED EXTRA TIME TO PROCESS THROUGH THE GATE. You are required to have the following to obtain a base pass: current Anchorage emissions control inspection certificate, driver's license, DOD ID card (if applicable), proof of insurance, Alaska vehicle registration, and Contracting Division point of contact/telephone number. In addition, contractor must submit a request for pass at least 48 hours prior to desired date and time of base entry. For a day pass request, please contact Mary J. Abbott, at 907-753-2756 or e-mail request to mary.j.abbott@usace.army.mil. Requests forwarded after this date will not be considered. No additional information shall be provided, and no faxed or e-mailed submittals shall be accepted. This is not a request for proposal.