Information Management and Information Access Support Services

Washington Headquarters Services, under the Department of Defense, is conducting market research through a Sources Sought Notice for Information Management and Information Access Support Services to support the Executive Services Directorate. This effort is not a solicitation and no contract will be awarded based on responses; however, submissions are critical for shaping the final acquisition strategy, which is expected to take the form of a five-year, indefinite-delivery, indefinite-quantity (IDIQ) contract with an estimated ceiling value between $125 million and $150 million. The work scope encompasses a broad range of non-personal services including records and information management, mandatory declassification reviews, Freedom of Information Act and Privacy Act program support, pre-publication and security reviews, correspondence management, graphics development, SharePoint support, and the implementation of technological solutions using commercial or government off-the-shelf products including robotic process automation, artificial intelligence, and machine learning. Performance will be concentrated within the National Capital Region, with specific work locations including The Pentagon, Mark Center, Suffolk Building, International Point, and the National Declassification Center in College Park, Maryland, and contractor facilities must be located within 30 miles of the Pentagon. All responses must be submitted via email no later than 11:00 a.m. Eastern Standard Time on July 1, 2026, with a tailored capabilities statement not exceeding seven pages in Microsoft Word format. Proposals must include a synopsis of similar prior work, the company’s unique entity identifier and CAGE code, point of contact information, NAICS codes, and proof of an active Top Secret Facility Security Clearance with accreditation for Sensitive Compartmented Information. Respondents must also affirm their socioeconomic designations, including eligibility for small business, 8(a), HUBZone, service-disabled veteran-owned, women-owned, or economically disadvantaged women-owned small business categories. The contract mandates strict compliance with federal regulations including FAR Subpart 9.5 regarding organizational conflicts of interest, 5 U.S.C. 552 for FOIA/PA processing, the Paperwork Reduction Act, and data handling standards requiring DCSA-approved systems and DIA-accredited SCIFs. A Quality Control Plan must be submitted within 30 days of contract award and updated within five business days of any changes, with all deliverables subject to Government inspection under a Quality Assurance Surveillance Plan. Proprietary information must be clearly marked as “Proprietary for Government Use Only,” and all submissions become the property of the Government and will not be returned