INL Kyiv GCS 200 Spare Parts

Sources Sought Notice:  191NLE26Q0101 - INL Kyiv GCS 200 Spare Parts

(PSC: 1385; NAICS: 811310)

QUOTES/PROPOSALS ARE DUE NO LATER THAN 3:00 PM EST ON MONDAY, SEPTEMBER 28, 2026. QUESTIONS PERTAINING TO THIS SOLICITATION SHALL BE ACCEPTED UNTIL 3:00 PM ON THURSDAY, SEPTEMBER 24. 2026.

Background:

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. The requirement is to provide spare parts for  eight (8) GCS-200 units This acquisition will help equip the partner nation with needed maintenance spare parts.

Interested contractors may provide the above information via e-mail to the addresses listed below. Information submitted must be in sufficient detail as to allow for a thorough government review.

PLEASE SEE THE FOLLOWING ATTACHMENTS FOR COMPLETE QUANTITIES, TECHNICAL SPECIFICATIONS,  AND EVALUATION FACTORS:

1) PR15758246 SOW R1  (Statement of Work)

2) Attch 2 - Technical Evaluation Factors Supplemental

Primary Point of Contact:

Michele Coccovizzo
Senior Contract Support Specialist
CoccovizzoML@state.gov

Secondary Point of Contact:

Jamillah Timmons
Contracting Officer
TimmonsJ@state.gov

TECHNICAL SPECIFICATIONS:

The offeror is responsible for obtaining all equipment requested directly from the manufacturer, with no aftermarket parts. The offeror is fully responsible for the delivery of safe, fully operational spare parts. The spare parts offered must be for the GCS-200 systems, after market parts will not be accepted. (See attached Statement of Work for additional information)

SERVICE AND MAINTENANCE

All parts, accessories, service and equipment – if applicable for the above items shall be available in Ukraine and obtainable within reasonable period (1 year minimum)

APPLICABLE DOCUMENTS

Vendor will demonstrate a valid letter of representation from GCS authorizing sales to the United States Federal Government.

DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

Delivery shall be made F.O.B. Destination as soon as possible but not later than one hundred and eighty (180) days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) (to be advised on award). FOB delivery shall be made coordinated with the COR and Dept of State Freight Forwarder Services (DFS).

This is a technical assistance project so no tax or custom fees are applied (project registration documents will be provided to vendors upon request).

Partial shipments of completed CLINs are authorized under close coordination with the Contracting Officer or the Contracting Officer’s Representative (COR). Once equipment has been properly inventoried, confirmed, palletized by the vendor then DFS will pick up pallets and prepare for shipment into Ukraine. 

Improperly marked shipments may be rejected by the Government, and the contractor shall be solely responsible for all costs associated with said deliveries and any required redeliveries. Boxes will be marked with color-specific labels (ex. Green) that properly identifies the end user.   The contractor must consult with the Government on proper pallet marking prior to delivery. All deliveries from manufacturers will be consolidated in Stockach, Germany by the vendor.

Examples of box and pallet markings are:

AMERICAN EMBASSY

INL Kyiv – POC Information

Order No.: TBD

CLIN

Description

Box #__ of __

Partner:      

Note: Each partner will have its own marking (color label). This information will be issued by COR post award.

PLEASE NOTE: 

All orders are ultimately intended for an overseas destination.  If the shipment contains wood packaging material, the packing and palletizing must conform to the International Standard for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the packing materials meet this standard.  Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and shall be corrected at the contractor’s expense.

Warranty:

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address.

Customs Clearance and Tax Exemptions:

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance in Colombia and tax exemption certificates from the Government of Ukraine in accordance with the packing, marking, and submission of documents as instructed herein.

Export License:

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR will be the responsibility of the Contractor. The contractor is responsible for producing all required paperwork and obtaining all required Export Licenses. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

Inspection And Acceptance:

The equipment shall be received from vendor warehouse in United States where it will be consolidated for shipping / pick up by INL freight forwarder.  The packing list of all equipment shall include at a minimum: description, brand name, serial number (if any), weight, and quantities. Partial Deliveries of completed contract line-item numbers (CLINs) will be accepted.

A factory / warehouse visit may be conducted by INL COR and/or delegated representatives to evaluate quality assurance, quality control, shipping control, physical inspection of randomly selected finished items prior to shipping. 

PERIOD OF PERFORMANCE (POP)

Performance period for this potential contract will be no more than 180 days from the date of award.  The Contractor shall interpret any reference made to days, as calendar days.

ADDITIONAL INSTRUCTIONS TO OFFERORS:

At a MINIMUM, proposal/quote must include:

• Technical Approach: The offeror shall submit a technical approach that demonstrates logical and feasible methods for meeting the requirements and performance objectives described in the Statement of Work (SOW). If the offeror is proposing subcontractors, the offeror shall clearly identify what aspects of the work will be performed by the prime and what aspects of the work will be performed by each subcontractor in its technical approach. Proposal/quote shall contain sufficient detail for the government to conduct a thorough evaluation in accordance with the Technical Evaluation Factors provided in this solicitation package.

• Price (Non-Technical): The offeror shall submit a quote that is consistent with the requirements set forth in the SOW. Pricing shall include all equipment, consumables, tooling, labor, as well as any applicable Other Direct Costs (ODCs), G&A, Overhead and profit/fee. Any travel, if applicable, must be in accordance with Federal Travel Regulations (FTRs) and Department of State Standardized Regulations (DSSRs). Quote shall include equipment pricing that includes detailed product description, quantity, unit cost, subtotal and total price. Price proposal must contain sufficient detail for the government determine technical acceptability of products proposed and to conduct price reasonableness analysis.