INL Kyiv Surreptitious Equipment

3/25/2026 UPDATE: DUE DATE FOR QUOTES EXTENDED TO 5:00 PM EST ON MONDAY, JUNE 29, 2026. STATEMENT OF WORK (SOW) UPDATED TO REMOVE CLIN 021 FROM THE REQUIREMENT. UPDATED SOW ATTACHED

3/17/2026 UPDATE: ADDITIONAL RESPONSES TO QUESTIONS ADDED

3/17/2026 UPDATE: ATTACHED RESPONSES TO OFFEROR QUESTIONS AND EXTENDED CLOSING DATE TO 5:00 PM EST TUESDAY, JUNE 23, 2026. SOW HAS BEEN UPDATED ACCORDINGLY AND ATTACHED

Solicitation:  191NLE26Q0094 - INL Kyiv Surreptitious Equipment

PSC:H229: Equipment and Materials Testing – Miscellaneous

NAICS: 423610:Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers

Background:

The National Police of Ukraine (NPU) and State Border Guard Services (SBGS) counternarcotics investigative bodies focus on dismantling the most prolific transnational drug organizations, specifically those engaged in the production of synthetics and other substances most likely to impact Americans. The requirement is to provide direct support to disrupt TCO drug trafficking network.  The NPU Counternarcotics Department, Migration Police Department, and SBGS Investigative Activities Department have requested INL to strengthen their investigative capacity.

The Government will award this Contract using Lowest Priced Technically Acceptable Offer (LPTA) process. A single award will be made to that responsible Offeror whose total evaluated price of this Solicitation is the lowest and whose proposal meets or exceeds all technical and past performance evaluation criteria (non-cost factors). It is the intent of the Government to make an award based on the initial proposal without discussions.

The following minimum information is requested in this solicitation (see Statement of Work for additional details):

1.  Company name, point of contact, phone number, and address;

2.  UEI Number and CAGE Code;

3.  Nature of participation [e.g., prime contractor, teaming partner, primary subcontractor];

4.  SDVOSB/HUBZONE/8(a)/WOSB or other SBA certification for applicable NAICS;

5.  Technical specifications in sufficient detail for the government to be able to determine Technical Acceptability

6. MUST SPECIFY DELIVERY TIME. If unable to deliver within 180-days, please specify reasonable delivery time

7. Pricing to include Unit costs, quantities, shipping and any applicable, G&A, Overhead, and fees

Interested contractors may provide the above information via e-mail to the addresses listed below. Information submitted must be in sufficient detail as to allow for a thorough government review to determine technical acceptability.

This solicitation closes on Wednesday, June 17, 2026 at 5:00 PM EST.

Questions pertaining to this solicitation shall be accepted until 5:00 PM EST on Tuesday, June 9, 2026.

Primary Point of Contact:

Michele Coccovizzo
Senior Contract Support Specialist
CoccovizzoML@state.gov

Secondary Point of Contact:

Jamillah Timmons
Contracting Officer
TimmonsJ@state.gov

Technical Specifications:

SEE ATTACHED STATEMENT OF WORK FOR FULL TECHNICAL SPECIFICATIONS AND QUANTITIES, AS WELL AS ADDITIONAL INFORMATION AND TERMS FOR THIS SOLICITATION.

New product only. The offeror is responsible for obtaining all equipment requested directly from the manufacturer. The offeror is fully responsible for the delivery of safe, fully operational and complete equipment and accessories.

• The offeror shall provide a full one-year manufacturer warranty.

Delivery (Shipping and Handling Instructions):

The vendor is responsible for the preparation of delivery of all items listed above. Vendor will coordinate with COR for delivery/collection at vendor location. Delivery shall be made FOB Origin as soon as possible but not later than one hundred and eighty (180) days  from the date of contract award and in accordance with the instructions from the COR, post award. FOB Origin shall be coordinated via INL freight forwarder (DFS). All Delivery will be coordinated with INL COR and provide requested information.

Partial shipments of complete items are authorized and in coordination with the Contracting Officer or the Contracting Officer’s Representative (COR).

The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection. Upon notification, the contractor shall replace any items lost or damaged during shipment. Partial shipments are not allowed unless approved in writing by the Contracting Officer. The items acquired through this contract will be donated to the government of Ukraine. In addition to ensuring that all items are prepared for safe shipment, the contractor shall include all the necessary export approvals, required material data safety sheets, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. The packing list shall include, at a minimum: description, brand name, serial number (if any), and quantities.

Warranty:

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address.

Export License:

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR will be the responsibility of the Contractor. The contractor is responsible for producing all required paperwork and obtaining all required Export Licenses. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

PLEASE NOTE: 

All orders are ultimately intended for an overseas destination.  If the shipment contains wood packaging material, the packing and palletizing must conform to the International Standard for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the packing materials meet this standard.  Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and shall be corrected at the contractor’s expense.

SOLICITATION CONSIDERATIONS

The seller certifies that it is an authorized distributer of the product being sold to the Department of State and that it has the certification/specialized level required by the manufacturer to support both the product sale and product pricing in accordance with applicable manufacturer certification/specialization requirements.  Unless otherwise specified, the Seller warrants that the products are 100% new, all accepted manufacture original parts and in their original box (es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) in a timely manner, received no later than the closing date and time for this solicitation.

All Quotes must be valid for 90 days from the closing date for this solicitation.  No exceptions or qualifications.  New equipment ONLY, NO grey market or refurbished products.  Items must be in original packaging, never used, and not altered in any way.  All components/parts of the requested equipment must be manufacturer-approved and may not be compatible, remanufactured, or refurbished component/part.  All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel.  Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in thEIR Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase.  Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.  If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement.  Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

Partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA.  An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s).  Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions.  They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use and become the exclusive property of the U.S Government.  Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer.  These obligations do no cease upon the expiration or termination of this contract.  The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

TYPE OF CONTRACT

This is a Firm-Fixed Price (FFP), single award contract. Items outlined under the TECHNICAL SPECIFICATION section in the attached Statement of Work shall be brand name or equal of the purchase request. The FFP price shall include all direct and indirect costs, profit, export license, shipping/delivery charges (if any), and any and all insurances.  No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract.  The price will not be subject to adjustment after award nor will be adjusted on account of fluctuations in the currency exchange rates.

 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Ukraine in accordance with the packing, marking, and submission of documents as instructed herein.

This requirement is part of a technical assistance project registered with the Government of Ukraine are not subject to value-added tax (VAT), customs duties, or any other form of taxation or import fees imposed by the Government of Ukraine. INL Kyiv will provide the vendor with all necessary project registration and exemption documents to enable the vendor to claim applicable tax and customs duty exemptions in Ukraine, upon request. All such requests for documentation must be submitted in writing to the Contracting Officer’s Representative (COR).

Inspection And Acceptance:

The equipment shall be received from vendor warehouse in United States where it will be consolidated for shipping / pick up by INL freight forwarder.  The packing list of all equipment shall include at a minimum: description, brand name, serial number (if any), weight, and quantities. Partial Deliveries of completed contract line-item numbers (CLINs) will be accepted.

A factory / warehouse visit may be conducted by INL COR and/or delegated representatives to evaluate quality assurance, quality control, shipping control, physical inspection of randomly selected finished items prior to shipping.