Inspection and Testing of Sprinkler and Standpipe Systems at Various City of Peterborough Facilities

The City of Peterborough is seeking a Vendor of Record under solicitation VOR-165-26 to provide inspection and testing of sprinkler and standpipe systems across various city facilities. The contract is structured as a Master Framework Agreement with an effective date of January 1, 2027, and an expiration date of December 31, 2029. The scope of work includes an initial equipment investigation within the first two months, monthly inspections of gauges and valves, and five-year internal piping assessments. Key deliverables include the creation and maintenance of on-site logbooks, the installation of lamacoid nameplates for closed control valves, and the provision of inspection certificates. All work must comply with the Ontario Building Code, Integrated Accessibility Standards Regulation, and specific CSA standards for accessible design. The selection process involves a three-stage evaluation focusing on mandatory submission requirements, technical qualifications, and pricing. Respondents are evaluated on experience, qualifications, and service delivery, requiring a minimum threshold of 28 points from non-price rated criteria to be considered. Pricing is fixed for the first year and may be adjusted for the subsequent two years based on the Ontario Consumer Price Index, capped at 3 percent annually. Performance is monitored through a Vendor Performance Evaluation conducted by the City Lead, focusing on technical compliance, timeliness, and deficiency resolution. Payment is contingent upon the submission of detailed invoices and the maintenance of valid insurance and WSIB clearance certificates.