Inspection, Testing, & Maintenance of Cardox (CO2) Fire Suppression Systems

*NOTE: This is an amendment to Combined Synopsis/Solicitation NO. FA9301-17-Q-0005 to revise the Statement of Work frequency and CO2 quantity. Please see Attachment 1- Statement of Work Revised v.3 and Attachment 3 - Bid Sheet Revised. Additionally, due to the revision, the response date deadline is: Friday, September 15, 2017 at 4:00PM PST* Combined Synopsis/Solicitation - FA9301-17-Q-0005 This is a combined synopsis/solicitation for commercial services which is expected to result in a Firm-Fixed-Price contract for Inspection, Maintenance, Testing and Repair of the CO2/Cardox Fire Suppression Systems, prepared IAW the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and an additional written solicitation will not be issued. This is a Request for Quotation (RFQ), and this requirement is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). All responsible sources may submit a firm-fixed price (FFP) quote which shall be considered by the agency. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) and Supplements, Federal Acquisition Circular (FAC) 2005-95, AFAC 2017-0127 and DFARs Change Notice (DPN) 20161222. This is a commercial acquisition, under Full and Open Competition. The Air Force Test Center (AFTC) located at Edwards Air Force Base, CA is seeking to award a contract for a base period of twelve months and four additional twelve month options for Inspection, Maintenance, Testing and Repair of the CO2/Cardox Fire Suppression Systems. X001: Semi-Annual Maintentance & Inspection (each) X002: Emergency Service Call (per hour) X003: Over & Above Repair (no-bid) Over and Above (CLIN X003) shall not exceed $10,000 per year and shall be funded at the time the request is approved by the Contracting Officer. The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Price (2) Technical Price is substantially more important than technical when being evaluated. Technical factor is pass/fail. Contract Number: TBD Description of supplies: Inspection, Maintenance, Testing and Repair of the CO2/Cardox Fire Suppression Systems North American Industry Classification (NAICS) Code: 811310, with a size standard of $7.5M BPA Closing Date: Technical Proposals and Pricelists must be received no later than 4:00PM., (Pacific Standard Time), on 15 September 2017. Submit all documents via e-mail to: contact@example.gov Please ensure a "Received" email in reply to this solicitation. Any correspondence sent via e-mail must contain the subject line "Combined Synopsis/ Solicitation Inspection, Maintenance, Testing and Repair of the CO2/Cardox Fire Suppression Systems." The entire proposal must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. Address questions regarding this combined synopsis/solicitation to Ms. Alessandra Barzaghi via e-mail at contact@example.gov. A detailed description of the requirement is provided in the attached Statement of Work (SOW). Upon contract award, any provisions that were in the combined synopsis/solicitation will be removed from the award document. IMPORTANT NOTICE TO CONTRACTORS: Contractors are required to register at the System for Award Management (SAM) in order to be awarded a DoD contract and must maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov . Period of Performance: 1 October 2017 - 30 September 2018, plus four additional twelve month options. These inspections shall be conducted during the months of January and July, in which exact dates shall be mutually agreed upon to best benefit scheduling issues for both the Government and the Contractor. Site Visit: A site visit will be conducted on Tuesday, 29 August 2017 beginning at 08:00AM. All vendors attending must submit a Visit Request via email to contact@example.gov no later than 11:00AM PST 24 August 2017. Include the following information for all contractor employees who will be in attendance for the site visit: Last Name, First Name Social Security Number (Last 4 Digits) Date of Birth Driver's License Citizenship Place of Birth (City and State) Any vehicle entering the installation must have a valid registration/proof of insurance. Please arrive at Edwards AFB, CA with enough time to be processed through the gate and arrive at the destination, West Gate Visitor Center, 1004 W. Rosamond Ave, Edwards AFB, CA 93524. Contractors will be asked for current driver's license, vehicle registration, and insurance. SPECIFIC INSTRUCTIONS: PART I - PRICE PROPOSAL - Submit by Email one (1) virus free electronic copy in .pdf or Microsoft Word or Excel 2013 format or earlier. PART II - Technical Capability Statement - Submit by Email one (1) virus free electronic copy in .pdf or Microsoft Word or Excel 2013 format or earlier. - a) Page Limits and Contract Submission Limits. - 1. Page Limits. Limited to no more than 5 pages per Capability Statement submitted. - 2. The minimum font size for the proposal is 12-point and the proposal must utilize Times New Roman font. BASIS FOR CONTRACT AWARD The government will evaluate offers for award purposes by adding the total price for all years, to include the six-month extension under FAR 52.217-8, to the total price for the basic requirement. The government may determine that an offer is unacceptable if the annual prices are significantly unbalanced. Evaluation of the FAR 52.217-8 option shall not obligate the government to exercise the option. Price Evaluation. Initially offerors shall be ranked according to price, including the 6 month option to extend services. The Government will evaluate offers for award purposes by adding the totals for CLINs X001 and X004 ("X" represents basic and option years) for the total price for the basic requirement and then add 50% of the proposed value for CLINs 4001 - 4004 for the evaluation of the 6 month extension option. Technical. Next, the government technical evaluation team shall evaluate the technical proposal submitted by the lowest-priced offeror on an acceptable/unacceptable (pass/fail) basis, assigning a rating of Acceptable or Unacceptable. The Technical Capability Statement will be evaluated to ensure that it reflects a sound, logical approach to the performance of services during normal operations (non-emergency or crisis). The offeror's proposal will be rated Acceptable or Unacceptable as defined in Table 1. If the lowest priced offeror is deemed to be acceptable that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the lowest priced offeror is deemed unacceptable, the next lowest priced offeror will be evaluated for technical acceptability and the process will continue (in order of lowest price) until an offeror is judged acceptable. Table 1. Technical Acceptable/Unacceptable Ratings Acceptable Proposal meets the requirements of the solicitation. Unacceptable Proposal does not meet the requirements of the solicitation. Salient Characteristics of Inspection, Maintenance, Testing and Repair of the CO2/Cardox Fire Suppression Systems - See SOW The following provisions and clauses apply: Clauses Incorporated by Reference: Source Provision (P) Clause (C) Clause/ Provision Title Date FAR P 52.204-13 System for Award Management Maintenance Oct 2016 FAR P 52.204-16 Commercial and Government Entity Code Reporting Jul 2016 FAR C 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016 FAR C 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations Nov 2015 FAR P 52.212-1 Instructions to Offerors -- Commercial Items Jan 2017 FAR C 52.212-4 Contract Terms and Conditions -- Commercial Items Jan 2017 FAR P 52.215-1 Instruction to Offerors - Competitive Acquisition Jan 2017 FAR C 52.222-41 Service Contract Labor Standards May 2014 FAR C 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) May 2014 FAR C 52.222-55 Minimum Wages Under Executive Order 13658 Dec 2015 FAR C 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2017 FAR C 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons Jun 2016 FAR C 52.223-20 Aerosols Jun 2016 FAR C 52.223-21 Foams Jun 2016 FAR C 52.225-13 Restriction on Certain Foreign Purchases Jun 2008 FAR C 52.232-18 Availability of Funds Apr 1984 FAR C 52.232-33 Payment by Electronic Funds Transfer - System for Award Management Jul 2013 FAR C 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013 FAR C 52.233-3 Protest after Award Aug 1996 FAR P 52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ FAR C 52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ DFARS C 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep 2011 DFARS P 252.203-7005 Representation Relating to Compensation of Former DoD Officials Nov 2011 DFARS P 252.204-7008 Compliance with Safeguarding Covered Defense Information Oct 2016 DFARS C 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information Oct 2016 DFARS P 252.204-7011 Alternative Line Item Structure Sep 2011 DFARS C 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Report Oct 2016 DFARS C 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support May 2016 DFARS C 252.217-7028 Over and Above Work Dec 1991 DFARS C 252.223-7008 Prohibition of Hexavalent Chromium Jun 2013 DFARS C 252.225-7001 Buy American and Balance of Payments Program - Basic Dec 2016 DFARS C 252.225-7048 Export-Controlled Items Dec 2016 DFARS C 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Jun 2012 DFARS C 252.232-7006 Wide Area WorkFlow Payment Instructions May 2013 DFARS C 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel Jun 2013 DFARS C 252.244-7000 Subcontracts for Commercial Items Jun 2013 DFARS C 252.246-7003 Notification of Potential Safety Issues Jun 2013 AFFARS C 5352.201-9101 Ombudsman Jun 2016 AFFARS C 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) Nov 2012 AFFARS C 5352.242-9000 Contractor Access to Air Force Installations Nov 2012 Clauses Incorporated by Full Text: 52.222-42 -- Statement of Equivalent Rates for Federal Hires (MAY 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits Fire Extinguisher Repairer (WG-6) $20.16; Fringe $7.26 (End of Clause) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm (End of provision) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm (End of clause) 5352.201-9101 OMBUDSMAN (JUN 2016) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Air Force Test Center Vice Commander, 1 South Rosamond Blvd., Edwards AFB, CA 93524-3784, phone number +1 (555) 000-0000, fascimile number +1 (555) 000-0000.. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number +1 (555) 000-0000, facsimile number +1 (555) 000-0000. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (NOV 2012) (a) Contractors shall not: (1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or (2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order. [Note: This prohibition does not apply to manufacturing.] (b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs: (1) Halons: 1011, 1202, 1211, 1301, and 2402; (2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and (3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide. [NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.] (End of clause) 5352.223-9001 Health and Safety on Government Installations (NOV 2012) (a) In performing work under this contract on a Government installation, the contractor shall: (1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes. (b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. (c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract. (End of clause) 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and and 1) contract number, 2) location of work, 3) dates access is needed to obtain a vehicle pass. Additionally, Vendors/Contractors with driver's licenses from ME, MN, MO, MT and WA (exceptions are Enhanced Driver's Licenses (EDLs) from MN and WA) will not be able to obtain Base access without another form of identification as an identity proofing document. The list of authorized IDs can be found in the REAL ID Act of 2005. Please visit the Department of Homeland Security's (DHS) website to get the latest information: https://www. Dhs.gov/current-status-states-territories. The Contractor shall comply with all security requirements imposed by the Installation. to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management citing the appropriate paragraphs as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause)