Installation of four Exterior Shading Systems

Amendment 4 08/19/2026:

The purpose of this amendment is to attach an updated Q&A sheet. This file is labelled as "QA Shades Update 2". 

Amendment 3 08/18/2026:

The purpose of this amendment is to attach an updated Q&A sheet. This file is labelled “QA Shaders Update 1”. As a result of this QA sheet, a series of modifications/changes to this solicitation are being made. DFARS clauses 252.225-7012 and 252.225-7001 were incorporated into this solicitation to account for the Buy America Act and the Berry Amendment. Also, file “Sail Shade Bid Form” is being attached to this solicitation. This document is what proposed offerors will submit pricing information on.

Amendment 2 08/13/2025:

The purpose of this amendment is to extend the offerors due date until 08/24/2026 @ 1600 EST. The period for questions being due is being extended until 08/19/2026 @1600 EST. A further amendment answering questions from the site visit and clarifying submission requirements can be expected. 

Amendment 1 08/11/2025:

The purpose of this amendment is to attach a Q&A sheet titled "Q&A Shaders".

This is a combined synopsis/solicitation for commercial construction prepared in accordance with RFO FAR part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number W911QY-26-R-SHAD is issued as a Request for Proposals (RFP) for the installation of four exterior shading systems at Natick Soldiers Systems Center.

This acquisition is 100% set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The applicable NAICs and PSC codes are 238990 and Y1QA respectively. The size standard for NAICs code 238990 is $19 million.

Line Items, Quantities, and Units of Measure:

Line Item 0001: The contractor shall build and install four (4) exterior shading systems in accordance with the Statement of Work (SOW) and the technical specifications.

Description of Requirement:

The Contractor shall provide all labor, materials, equipment, engineering, supervision, permits, and incidentals necessary to complete the installation of four (4) overhead sun shading systems. These shading systems shall provide durable, aesthetically pleasing, weather-resistant shaded spaces suitable for recreation, gathering, and passive outdoor use.

Dates and Deliveries:

F.O.B Point is destination, any deliveries are to be made to 15 General Green Ave, Natick, MA 01760. ATTN: Joshua Bulotsky. Inspection and Acceptance to be conducted via the United States Army Combat Capabilities Developmental Command – Soldier Center (CCDC-SC). The period of performance for this acquisition will be 180 working days from the date of the Notice to Proceed (NTP).

Solicitation Provisions/Contract Clauses incorporated by Reference:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

52.204-7 System for Award Management-Registration. (Deviation 2026 O0038)

52.204-9 Personal Identity Verification of Contractor Personnel.

52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities  

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services—Representation

52.204-27 Prohibition on a ByteDance Covered Application

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. (Deviation 2026-O0038)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

52.212-2 Evaluation-Commercial Products and Commercial Services

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026 O0038)

52.219-28 Post-Award Small Business Program Representation

52.222-3 Convict Labor

52.222-36 Equal Opportunity for Workers with Disabilities

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

52.222-90 Addressing DEI Discrimination by Federal Contractors

52.223-23 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation

52.223-23 Sustainable Products. (Deviation 2026-O0038)

52.224-3 Privacy Training

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-3 Protest after Award. (Deviation 2026-O0038) 2026-02 SEC I

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038)

52.236-2 Differing Site Conditions

52.236-3 Site Investigation and Conditions Affecting the Work

52.236-5 Material and Workmanship

52.236-6 Superintendence by the Contractor

52.236-7 Permits and Responsibilities

52.236-8 Other Contracts

52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

52.236-10 Operations and Storage Areas

52.236-12 Cleaning Up

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038)

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038)

52.240-93 Basic Safeguarding of Covered Contractor Information Systems

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1)

 252.201-7000 Contracting Officer's Representative.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7004 Antiterrorism Awareness Training for Contractors.

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7021 Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirement

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

252.204-7025 Notice of Cybersecurity Maturity Model Certification Level Requirements

252.223-7008 Prohibition of Hexavalent Chromium.

252.225-7001 Buy American and Balance of Payments Programs (FEB 2024)

252.225-7012 Preference for Certain Domestic Commodities (APR 2022)

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

252.232-7010 Levies on Contract Payments.

252.236-7000 Modification Proposals-Price Breakdown.

252.247-7023 Transportation of Supplies by Sea.

Solicitation Provisions/Contract Clauses Included by Full Text:

52.211-11 Liquidated Damages-Supplies, Services, or Research and Development (Sept 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $100 per calendar day of delay.

(b) If the Government terminates this contract in whole or in part under the Default-Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default-Fixed-Price Supply and Service clause in this contract.

(End of clause)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Deviation 2026-O0038)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include-

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed Offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-2 Evaluation-Commerical Products and Commercial Services (Feb 2026)(Deviation 2026-O0038)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1.) Technical Acceptability

2.) Price

3.) Past Performance

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

1. Definitions

 "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

1. Prohibition.

Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

1. Procedures

The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

1. Representation

If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it

will

will not

provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

1. Disclosures

If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

252.232-7006 Wide Area WorkFlow Payment Instructions.

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

1. Definitions.  As used in this clause

"Department of Defense Activity Address Code (DoDAAC)" is a six-position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

1. Electronic invoicing.  The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
2. WAWF access.  To access WAWF, the Contractor shall

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d)WAWF training.  The Contractor should follow the training instructions of the WAWF Web Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission.  Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions.  The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following   document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

____

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the

Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable

invoice and receiving report, as specified by the Contracting Officer.

____

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving

report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress

payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR)                

52.213-1 is included in the contract.

      [Note: The Contractor may use a WAWF "combo" document type to create some combinations of

invoice and receiving report in one step.]

(3) Document routing.  The Contractor shall use the information in the Routing Data Table                 below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*                        

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

Issue by DoDAAC

Admin DoDAAC

Inspect by DoDAAC

Ship to Code

Ship from Code

Mark for Code

Service Approver (DoDAAC)

Service Accepter (DoDAAC)

Accept at Other (DoDAAC)

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAACs

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request.  The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g)  WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

____

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

252.236-7001 Contract Drawings and Specifications.

CONTRACT DRAWINGS AND SPECIFICATIONS (AUG 2000)

(a) The Government will provide to the Contractor, without charge, one set of contract drawings and specifications, except publications incorporated into the technical provisions by reference, in electronic or paper media as chosen by the Contracting Officer.

(b) The Contractor shall

(1) Check all drawings furnished immediately upon receipt;

(2) Compare all drawings and verify the figures before laying out the work;

(3) Promptly notify the Contracting Officer of any discrepancies;

(4) Be responsible for any errors that might have been avoided by complying with this paragraph (b); and

(5) Reproduce and print contract drawings and specifications as needed.

(c) In general-

(1) Large-scale drawings shall govern small-scale drawings; and

(2) The Contractor shall follow figures marked on drawings in preference to scale measurements.

(d) Omissions from the drawings or specifications or the misdescription of details of work that are manifestly necessary to carry out the intent of the drawings and specifications, or that are customarily performed, shall not relieve the Contractor from performing such omitted or misdescribed details of the work. The Contractor shall perform such details as if fully and correctly set forth and described in the

drawings and specifications.

(e) The work shall conform to the specifications and the contract drawings identified on the

following index of drawings:

Title

File

Drawing NO.

(End of clause)

Evaluation:

Proposals will be evaluated in accordance with (IAW) RFO FAR 15.103-2 Lowest Price Technically Acceptable. The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to this solicitation has the lowest dollar value while conforming to the technical requirements.

The following factors will be used to evaluate offers:

1. Technical capability of the proposal offered to meet the Government’s requirements as stated in the SOW
   1. Please see attachments for salient characteristics of technical requirements
2. Price: Services shall be priced with quantities and unit prices. A total price shall be included that details all services purchased including shipping materials.
3. Past Performance: Offerors must submit two relevant/recent past performance credible sources. The government will evaluate potential offerors’ recent/relevant past performance to determine whether the offeror demonstrates a reasonable expectation of successful performance of the solicited requirement.

 The Government may employ AI as a tool to assist in the analysis and review of offeror proposals. AI tools may be used to support tasks such as summarizing proposal content, identifying compliance with request for task order proposal / solicitation requirements, and highlighting areas of potential strength, weakness, or risk. Notwithstanding the use of AI tools to support the evaluation process, all final evaluation judgements, including the assignment or assessment of adjectival ratings, best value determinations, and source selection decisions, will be made exclusively by duly appointed Government personnel. The Government retains sole responsibility for all inherently governmental functions and will not delegate decision making authority to any AI tool.  The AI tools utilized by the Government will be employed in a manner consistent with applicable regulations that govern the protection of proprietary and source selection sensitive information. The AI tool will be an output-only system. Any generated report data is not saved. No proposal data will be transmitted to or processed by external, non-Government systems without appropriate safeguards and authorizations in place. 

Submission of Proposals:

Quotations shall be submitted electronically to Kevin Morris & Trisha Scott via email at Kevin.M.Morris24.civ@army.mil and Trisha.R.Scott.civ@army.mil. All proposals are due on 24 August 2026 at 1600 EST. Proposals will only be accepted electronically via the email addresses provided above. Offerors shall submit a price proposal and technical proposal as two separate documents. A site visit is being offered on August 13th, 2026. Reach out to the aforementioned email address’ to confirm attendance and access requirements.

All questions related to this RFP shall be submitted in writing not later than 19 August 2026 by 1600 EST to Kevin Morris via email at Kevin.M.Morris24.civ@army.mil and Trisha Scott via email at Trisha.R.Scott.civ@army.mil.

For information regarding this combined synopsis/solicitation, please contact:

Kevin Morris, Purchasing Agent

Email:  Kevin.M.Morris24.civ@army.mil