Integrated Transit Management Solution: CAD/AVL, Scheduling, Passenger Information, and Onboard Camera Systems

The Regional Municipality of Wood Buffalo is seeking proposals under RFP-2026-1352 for an Integrated Transit Management Solution. The project involves the supply, installation, and maintenance of a CAD/AVL system for a fleet of 48 buses, consisting of 24 New Flyer and 24 Nova buses. Key deliverables include the implementation of Mobile Data Terminals with push-to-talk functionality to replace existing radios, integration with Luminator headsigns for GPS-driven automated changes, passenger information systems, scheduling and workforce management tools, and onboard camera systems. The project is scheduled to kick off in January 2027, with a phased rollout including workforce management in March and a full system go-live in June 2027. The procurement process utilizes a points-based evaluation system focusing on mandatory technical requirements, social procurement, Indigenous participation, corporate suitability, and project team qualifications. Up to three high-ranking proponents will be invited for a virtual demonstration to assess product functionality and user experience. The successful vendor will enter into a custom Agreement for IT Products and Services, with pricing structured as a one-time lump sum for implementation and annual support fees per bus for five years. Performance standards require hardware to meet IEC IP54 and IP65 standards, and the vendor must provide a Safety Certificate of Recognition or an equivalent health and safety program. All onboard installations will be performed at the RMWB Transit Garage in Fort McMurray.