Intended Single Source for the Purchase of OpenGov: Asset Management

The Alachua County Board of County Commissioners, through its Facilities Management department, has initiated a single-source procurement under solicitation SS-ITA 26-613-LC to contract with OpenGov for the implementation of an Enterprise Asset Management (EAM) system. This procurement is justified as a sole source because the software is proprietary and required for seamless integration with the county's existing OpenGov platform. The contract spans 37 months, from September 1, 2026, to September 30, 2029, with an estimated total value between $1,123,768.31 and $1,137,850.31. The scope of work involves establishing a comprehensive asset management foundation for eight county facilities totaling approximately 754,094 square feet. Key deliverables include Facilities Condition Assessments, GIS-enabled asset datasets, reality capture using NavVis technology, and the creation of asset and location hierarchies. The project is structured around a five-phase implementation methodology, with professional services delivered via fixed-fee milestones and software licenses billed annually. Performance is primarily remote, with up to two onsite visits in Gainesville, Florida, and requires vendor personnel to coordinate access to secure sites such as the county jail and courthouse. Payment terms are Net 30 days, with fees due in advance upon receipt of invoices.